Student & Club Room Request Form
This form must be completed & signed by all parties before an IGM room reservation can be made.
Requirements:

Student or Club Officer must be a CURRENT Teaching Assistant or Lab worker.
OR
Faculty Member(s) must be at the event for the entire requested time period.
Note: Lab Workers who are not club officers will NOT be able to open the rooms for the event.


Request must be made a minimum of 72 hours before the event (not including weekends).
Students / Clubs are responsible for all equipment and returning the room back to full functionality and
cleanliness at the end of the event. (All trash, food and drink must be removed.)
Room Request Information
Office Use:
Club / Student Requestor: _____________________________________________
Event Date: ____________________________
Overnight event: yes__no__
If yes, contact Public Safety
Food being served: yes __no__
If yes, need additional trash cans
Event Start Time: _________________________
Event End Time: ___________________
Room Desired: ___________________________
# of Attendees: ___________________
Are all attendees RIT students/faculty/staff? ________
Responsible Party (Faculty Member, Lab Worker/ TA/Club Officer): ___________________________________
Event Description: ______________________________________________________________________
_____________________________________________________________________________________
Proof of Responsible Party. Ex. Email from faculty member they will be there, Lab Worker / TA is officer of club, etc.
Process
1.
Technology staff approval for hardware/software needs and potential date possibility. (Room 2371)
Signature: _____________________________________________
Date: ________
2. Form to Chad Weeden to confirm reservation day and time (office: 2123)
Signature: _____________________________________________
Date: ________
3. Form to Jill Bray or Beth Livecchi for newsletter inclusion and room access verification. (office: 2149)
Signature: _____________________________________________
Date: ________