Implementation for OSU
October 2013
Lois Brooks, CIO & Vice Provost for Information Services
Lucas Turpin, Director of IT for College of Agricultural Sciences
Why Change?
Empower anytime, anywhere access
Enhance collaboration among
students, faculty, and external partners
Enable future growth and capabilities
Lower the cost of IT
Why Google
Device friendly
Secure
Inexpensive - $0 annual cost
Already in use
OSU
Student
Email Forwards
Higher Ed
Student Email
Hosting
Essentials of Google
● Drive (file space), mail, calendar and apps
● Everyone has access to Google Apps through their
ONID ID
○ Student email moved to OSU Google Mail
○ Employee use is optional
○ No effect to non-ONID email (Outlook …)
● 30 GB storage for Mail & Drive
● Training (In Person, Online, Recorded)
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Google Essentials
Google Drive & Sites
Google Calendaring (do’s/don’ts, how to)
Google Apps for Instructors - Basics
Security & Google
● Google has very strong security practices
● Rules for using the Core Apps (Mail, Calendar,
Contacts, Drive, and Sites) are almost the same as
if using an OSU server.
○ It’s okay to do normal work using the Google services:
teaching, collaboration, management activities,
information sharing
Info Prohibited from Google storage
○ Personally Identifiable Information (PII)
○ Export controlled information
The Future
Continue to identify modern alternatives to
legacy services
Have a single user name for each person to
access all online tools, and move to
[email protected] across the
university
Determine direction for employee email
(Google Mail for all or hosted Exchange)
Questions?
http://oregonstate.edu/google