
…can the Business Centers redistribute?

Payroll charges that are within the current Fiscal
Year.
 Including:
 Payroll charges that have been previously redistributed.
 Payroll charges for the current month once they have been
posted.





Work-Study Earnings [RWS,
RW1, RW5, etc.]
Prior Fiscal year
Moving between Account
Codes
Future Labor Distributions
(unless you have NBAJOBS
access)
Cross Departmental
(Business Center) Charges*
Need to get prior approval from OPAA if
the pay being redistributed is more than
90 days old.
The PAR form may need to be corrected.
Please see the Grant, Contract & Gift
Accounting Manual for more
information.


Keep any documentation verifying the
redistributions your have done and why they
were done. This can include Labor
Distribution forms, e-mails requesting or
authorizing the redistribution, PHRLRAR
output.
Why? Auditors – if they ask, you want to be
able to figure out what you did (even if you
don’t remember).
Earn codes starting with “F” are Fringe Benefits
and can be cash or non-cash earnings.

Examples: Moving Expenses, Personal Use of State
Vehicles, Tuition Reduction
Non-cash earnings do not have a
departmental charge for the earnings but
there is a charge for the OPE. You have
to redistribute the earn code to move the
associated OPE.




Position: C69999-FR
Earn code: AGF
Unless on a cost-share, the fee remission must
be redistributed the same as the pay.
Must also be prorated between months and
positions.

Generally the beginning of the month through
the 15th and after the main payroll is posted
through the day before Payday.


PYAREDS is opened and closed in Central Payroll
E-mail notification is sent out when PYAREDS is
opened and will detail when it will close.

Selection Criteria

Use to single out a specific position or index

Change All


If checked, it will change everything in the selected
Earnings History that matches the old labor
distribution to the new labor distribution.
Search and Replace

Will replace any single index and/or activity code
in the selected Earnings History with a new one.
Cannot change percentage or add/remove an index.



This report displays both old and new labor
distributions.
Can be narrowed down by Year, Month,
Employee or User ID.
Now must be run through AppWorx.
Questions?

And on to How…