Data Dictionary for HuBERT
*** Tables and Field Definitions ***
April 15, 2014
MN WIC Program - Operations Unit
1
HuBERT has over 200 data tables. This Data Dictionary includes tables that are
frequently used for creating ad-hoc reports and provides the fields, applicable
values and allowed operators. The State is currently in the process of revising
the Data Dictionary to make it more user-friendly. Pages where the fields are
white, not grey, have been revised.
Anthropcontact
Appointment
AppointmentResource
BCCounselorContact
Bloodwork
CaseloadCount
CertContact
Child
EducationContactItem
EducationTopic
FoodDistributionItem
FoodInstrument
FoodInstrumentItem
FoodInstrumentSet
FoodItem
FoodPrescriptionItem
HealthNote
IncomeContactAdjunctiveItem
Member
MemberOthInfo
Orgnization
PeerCounselorReferral
PeerCounselorReferralItem
Postpartum
PostpartumInfant
Pregnancy
ReferralContactItem
ResourceSchedule
Risk Factor
Woman
Household
Race/Ethnicity Codes
PARTICIPANT - ANTHROPCONTACT
Searchable Fields
Field Type
Operators
Value Format
Descriptions
CERTSTARTDATE
datetime(8)
All
yyyy-mm-dd
Certification Start Date - The start date of the certification
attempt during which the anthropometric record was
added, if applicable.
CREATEDTTM
datetime(8)
All
yyyy-mm-dd
Create Date/Time - The date/time stamp this row was
created. The system uses the server system date to value
this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric (20)
Created by User Identifier - Identifies the user who created
the related row.
INCORRECTREASON
char(1)
Equal To
Y = Other (explain in
notes)
N = Participant
Disabillity (describe Incorrect Reason - A code indicating the reason for which
the measurement might be innaccurate.
in notes)
1 = Participant
Uncooperative
(explain in notes)
LENGTHEIGHTHS
numeric(1)
All
#
Length Inches - The inches portion of the height or length
of the member as of the anthropometric contact.
LENGTHINCHES
numeric(3)
All
###
Length Eighths - The eighths of an inch portion of the height
or length of the member as of the anthropometric
contact.
MEASUREMENTDATE
datetime(8)
All
yyyy-mm-dd
Measurement Date - The date on which the
anthropometric measurement was performed.
MODIFYDTTM
datetime(8)
All
yyyy-mm-dd
Modify Date/Time - The date/time stamp this row was last
updated. The system uses the server system date to value
this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was responsible for last
updating this row.
3
PARTICIPANT - ANTHROPCONTACT
Searchable Fields
Field Type
Operators
Value Format
Descriptions
RECUMBENT
char(1)
Equal To
Y = Yes
N = No
(R = Recumbent
S = Standing)
STATEWICID
varchar(8)
All
alphanumeric(8)
State WIC ID - The system-assigned code uniquely
identifying the member within the state.
UPDATERECORD
char(1)
Equal To
N = New
U = Updated
Null = Processed
Update Record - A code indicating whether the record
has been updated.
WEIGHTOUNCES
numeric(2)
All
##
Weight Ounces - The ounces portion of the weight of the
member as of the anthropometric contact.
WEIGHTPOUNDS
numeric(3)
All
###
Weight Pounds - The pounds portion of the weight of the
member as of the anthropometric contact.
Equal To
C = Child
I = Infant
P = Pregnant
B = Breastfeeding
N = NonBreastfeeding
WIC Status Code - A code indicating the WIC category of
the member.
WICSTATUS
char(1)
Recumbent - A flag indicating whether the measurement
was taken in the recumbent position.
4
PARTICIPANT - APPOINTMENT
Searchable Fields
Field Type
Operators
Value Format
Descriptions
AGENCYID
varchar(3)
Equal To
alphanumeric(3)
Agency ID - The state-assigned identifying number for
the agency.
APPOINTIMENTTYPEID
numeric(10)
All
##########
Appointment Type ID - The identifier for the type of
appointment that is scheduled.
APPOINTMENTDATE
datetime(8)
All
yyyy-mm-dd
Appointment Date - The date on which the appointment
is scheduled to occur.
APPOINTMENTID
numeric(10)
All
##########
Appointment ID - The system-assigned unique identifying
code for the appointment.
APPOINTMENTKEPT
char(1)
Equal To
Y = Yes
N = No
Appointment Kept - A flag indicating whether the
appointment was kept.
APPOINTMENTRESOURCEID
numeric(10)
All
##########
Appointment Resource ID - The identifier for the resource
person/group conducting the appointment or facility.
APPOINTMENTTIME
varchar(4)
Equal To
alphanumeric(4)
Appointment Time - The time of day at which the
appointment s scheduled to occur.
COMMENTS
varchar(500)
Equal To
alphanumeric(500)
Comments - A free form comment pertaining to the
appointment.
CONFIRMED
char(1)
Equal To
Y = Yes
N = No
Confirmed - A flag indicating the appointment was
confirmed.
CONFIRMEDCOMMENT
varchar(500)
Equal To
alphanumeric(500)
Confirmed Comment - A free form comment pertaining
to the confirmation of the appointment.
CONFIRMEDDATE
datetime(8)
All
yyyy-mm-dd
Confirmed Date - The date on which the appointment
was confirmed.
CREATEDTTM
datetime(8)
All
yyyy-mm-dd
Create Date/Time - The date/time stamp this row was
created. The system uses the server system date to
value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric (20)
Created by User Identifier - Identifies the user who
created the related row.
DURATION
numeric(3)
All
###
Duration - The duration of the appointment.
FOLLOWUPCOMMENT
varchar(500)
Equal To
alphanumeric(500)
Follow-up Comment - A free form comment pertaining
to the follow-up contact with the applicant.
5
PARTICIPANT - APPOINTMENT
Searchable Fields
Field Type
Operators
Value Format
Descriptions
FOLLOWUPCOMPLETED
char(1)
Equal To
Y = Yes
N = No
Follow-up Completed - A flag indicating whether the
follow-up contact was completed.
FOLLOWUPDATE
datetime(8)
All
yyyy-mm-dd
Follow-up Date - The date the follow-up contact with the
applicant was completed.
HOUSEHOLDID
varchar(8)
All
alphanumeric(8)
Household ID - The system-assigned identifying number
for the household.
MISSEDNOTICEPRODUCED
char(1)
Equal To
Y = Yes
N = No
Missed Notice Produced - A flag indicating whether the
missed appointment notice has already been produced.
MODIFYDTTM
datetime(8)
All
yyyy-mm-dd
Modify Date/Time - The date/time stamp this row was last
updated. The system uses the server system date to
value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was responsible for last
updating this row.
QUEUEDNOTICE
char(1)
Equal To
Y = Yes
N = No
Queued Notice - A flag indicating whether the reminder
notice for the appointment has been queued for batch
production.
RESOURCECOLUMN
numeric(2)
All
##
Resource Column - The time slot in which the
appointment is scheduled.
SERVICESITEID
varchar(3)
Equal To
alphanumeric(3)
Service Site ID - An agency-assigned code identifying
the clinic/service site within the agency.
STATEWICID
varchar(8)
All
alphanumeric(8)
State WIC ID - The system-assigned code uniquely
identifying the member within the state.
6
APPOINTMENTRESOURCE - Only Available in Infoview
Searchable Fields
Field Type
Operators
Value Format
Descriptions
AGENCYID
varchar(3)
Equal To
alphanumeric(3)
Agency ID - The state-assigned identifying
number for the agency.
APPOINTMENTRESOURCEID
numeric(10)
All
##########
Appointment Resource ID - The identifier for the
resource person/group conducting the
appointment or facility.
APPOINTMENTSVIEWABLE
char(1)
Equal To
Y = Yes
N = No
Appointments Viewable - A flag indicating
whether the appointments for the resource are
viewable.
CREATEDTTM
datetime(8)
All
yyyy-mm-dd
Create Date/Time - The date/time stamp this
row was created. The system uses the server
system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric (20)
Created by User Identifier - Identifies the user
who created the related row.
MODIFYDTTM
datetime(8)
All
yyyy-mm-dd
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was responsible
for last updating this row.
NAME
varchar(50)
Equal To
alphanumeric(50)
Name - The name of the resource.
NODELETE
char(1)
Equal To
Y = Yes
N = No
No Delete - A flag indicating whether the
resource can delete appointments.
RESOURCELEVEL
char(1)
Equal To
I = Individual
G = Group
Resource Level - A flag indicating whether the
resource level is individual or group.
7
PARTICIPANT - BFCOUNSELORCONTACT
Searchable Fields
Field Type
Operators
Value Format
Descriptions
BF Counselor ID - The system-assigned unique
identifying code for the BF counselor.
BFCOUNSELORID
numeric(10)
All
##########
BFCOUNSELORCONTACTID
numeric(10)
All
##########
BF Counselor Contact ID - The system-assigned
unique identifying code for the breastfeeding
contact.
CONTACTDATE
datetime(8)
All
yyyy-mm-dd
Contact Date - The date of the breastfeeding
counselor contact.
CREATEDTTM
datetime(8)
All
yyyy-mm-dd
Create Date/Time - The date/time stamp this
row was created. The system uses the server
system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric(20)
Created by User Identifier - Identifies the user
who created the related row.
MODIFYDTTM
datetime(8)
All
yyyy-mm-dd
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was responsible
for last updating this row.
REFERRED
char(1)
Equal To
Y = Yes
N = No
Referred - Currently Disabled.
All
alphanumeric(8)
State WIC ID - The system-assigned code
uniquely identifying the member within the
state.
Equal To
C = Child
I = Infant
P = Pregnant
B = Breastfeeding
N = NonBreastfeeding
WIC Status Code - A code indicating the WIC
category of the member.
STATEWICID
WICSTATUS
varchar(8)
char(1)
8
PARTICIPANT - BLOODWORK
Searchable Fields
CERTSTARTDATE (Certification
Start Date)
CREATEDTTM (Created Date/
Time)
Field Type
datetime(8)
datetime(8)
CREATEUSERID (Create User ID) varchar(20)
Operators
All
All
Equal To
Value Format
mm-dd-yyyy
The start date of the certification associated
with a blood record. NOTE: A CertStartDate is
only associated with a blood record if it is
entered in the Certification Guided Script. The
CertStartDate field will be blank if the blood
record is entered via the Participant Folder.
dd-mm-yyyy
The date and time when the blood record was
added (based on the server date/time). NOTE:
The time usually doesn't display in results.
alphanumerc(20)
The Staff ID of the person who was logged into
the computer where the blood record was first
entered and saved.
Y = Yes
DELAYEDBLOODWORK (Delayed
char(1)
Blood Work)
Equal To
N = No
EP (E.P.)
numeric(3)
All
Field Name - Descriptions
###
Delayed Blood Work - A flag (checkbox)
indicating whether the blood work results will
be entered at a later time. NOTE: We do not
use this function in MN. Minnesota's Business
Rule for CERTLIMITWITHDELAYEDBLOODWORK is
set to 270 days. Therefore, when selected, a
blood record is never required.
E.P. (ug/dl) - The Erythrocyte Protoporphyrin
value entered for the blood record.
9
PARTICIPANT - BLOODWORK
Searchable Fields
Field Type
Operators
Value Format
Field Name - Descriptions
1 = Medical Condition
(write note)
EXCEPTIONREASON (Exception
Reason))
char(1)
Equal To
2 = Religious Objection
(write note)
3 = CPA determined not
due for blood work
Reason Blood Work Was Not Collected - A
code indicating why blood work was not
collected for the blood record.
4 = Other (write note)
HEMATOCRIT
numeric(3)
All
##.#
Hematocrit (%) - The hematocrit value (level)
entered for the blood record.
HEMOGLOBIN
numeric(3)
All
##.#
Hemoglobin (gm/dl) - The hemoglobin value
(count) entered for the blood record.
LEAD
numeric(3)
All
###
Lead (ug/dl) - The lead value entered for the
blood record.
dd-mm-yyyy
The system records the same date and time as
the CREATEDTTM unless the blood value is
edited at a different time (based on the server
date/time). NOTE: The time usually doesn't
display in results.
alphanumerc(20)
The system records the same user ID as the
CREATEUSERID unless the blood record is edited
by a different user.
dd-mm-yyyy
Measurement Date - The date entered into the
Measurement Date field when the blood
record is added. NOTE: Can be up to 90 days
prior to the Cert Start Date.
alphanumeric(8)
State WIC ID/WIC ID - The system-assigned
unique identifying number for each WIC
participant in the state.
MODIFYDTTM (Modify
Date/Time)
datetime(8)
MODIFYUSERID (Modify User ID) varchar(20)
RESULTDATE (Result Date)
STATEWICID (State WIC ID)
datetime(8)
varchar(8)
All
Equal To
All
All
10
PARTICIPANT - BLOODWORK
Searchable Fields
UPDATERECORD (Update
Record)
Field Type
char(1)
Operators
Equal To
Value Format
N = New
U = Updated
Null = Processed
Field Name - Descriptions
Do not use this field for reports - A code
indicating whether the record has been
updated.
B = Breastfeeding
C = Child
WICSTATUS (WIC Status)
char(1)
Equal To
I = Infant
N = Non-Breastfeeding
A code indicating the participant's WIC Type
at the time the blood record was saved to the
database.
P = Pregnant
11
PARTICIPANT - CASELOADCOUNT
Searchable Fields
Field Type
Operators
Value Format
Field Names/Descriptions
The CaseloadCount table is populated during the End-of-Month (EOM) process.
AGENCYID (Agency ID)
varchar(3)
Equal To
alphanumeric(3)
1 = Fully
Breastfeeding
AMOUNTBREASTFED (Amount
Breastfed)
char(1)
Equal To
2 = MostlyBreastfeeding
4 = NonBreastfeeding
5 = SomeBreastfeeding
Agency Number/ID - The state-assigned unique
identifying number for the agency where the
benefits were issued for the participant
Amount of Breastfeeding - A code indicating
the current selection for the Amount of
Breastfeeding field in the Health Information
screen of the infant or the Infant(s) Born from
this Pregnancy for women at the time the
benefit were issued
COUNTFIVOIDED (Count of
Voided Food Instruments)
numeric(10)
All
##########
A count of a participant's voided food
instruments/benefits.
COUNTFIISSUED (Count of
Issued Food Instruments)
numeric(10)
All
##########
A count of the food instruments issued to a
participantr.
COUNTFIISSUEDREBATE (Count
of Issued Food Instruments with numeric(10)
Potential Rebate)
All
##########
A count of the food instruments/benefits issued
to a participant that qualify for a rebate.
COUNTFIPRESENTED (Count of
Food Instruments Presented for numeric(10)
Payments)
All
##########
A count of the food instruments/benefits issued
to a participant that have been presented to
the bank for payment.
COUNTFIREDEEMED (Count of
Redeemed Food Instruments)
All
##########
A count of the food instruments issued to a
participant that have been redeemed by the
bank.
numeric(10)
12
PARTICIPANT - CASELOADCOUNT
Searchable Fields
COUNTFIREDEEMEDREBATE
(Count of Redeemed Food
Instruments with Potential
Rebate)
Field Type
numeric(10)
Operators
All
Value Format
Field Names/Descriptions
##########
A count of the food instruments/benefits issued
to a participant that have been redeemed by
the bank and qualify for rebate.
numeric(10)
All
##########
A count of the food instruments/benefits issued
to a participant and rejected by the bank for
payment.
COUNTFIUNREDEEMEDNOTVOID
ED (Count of Unredeemed
numeric(10)
Food Instruments Not Voided)
All
##########
A count of the food instruments/benefits issued
to a participant that have not been redeemed
or voided.
CREATEDTTM (Created
Date/Time)
All
mm-dd-yyyy
The date and time the EOM process created
this record.
CREATEUSERID (Create User ID) varchar(20)
Equal To
alphanumerc(20)
Since the system creates this record during
EOM, BATCHUSER is recorded as the user.
MODIFYDTTM (Modify
Date/Time)
All
mm-dd-yyyy
The date and time the EOM process updated
this record. Tends to be the date of the last
EOM run.
MODIFYUSERID (Modify User ID) varchar(20)
Equal To
alphanumerc(20)
The MODIFYUSERID is BATCHUSER.
PARTICIPATIONCYM
numeric(6)
(Participation Year and Month)
All
yyyymm
The year and month during which the food
instrument set should be counted for
participation.
PRIORITY
Equal To
0,1,2,3,4,5,6,7
Priority - A code indicating the priority of the
member at the time the food instrument set
was issued.
##########
A number that identifies all records inserted
and updated by the current month end
process.
COUNTFIREJECTED (Count of
Rejected Food Instruments)
datetime(8)
datetime(8)
char(1)
PROCESSNBR (Process Number) numeric(10)
All
13
PARTICIPANT - CASELOADCOUNT
Searchable Fields
PROGRAMCODE (Program
Code)
RDMDTHISMONTH (Redeemed
this Month)
Field Type
Operators
Value Format
Field Names/Descriptions
0 = WIC
char(1)
Equal To
A code indicating whether the food
isntrument/benefit was issued by WIC or the
1 = Farmer's Market
Farmer's Market.
Y = Yes
char(1)
Equal To
N = No
RPTEDTHISMONTH (Reported this
char(1)
Month)
Equal To
Y = Yes
N = No
A flag indicating whether the participant has
redeemed any food instruments/benefits for a
participation month and year.
A flag indicating whether the participant was
counted for a participation month and year.
SERVICESITEID (Service Site ID)
varchar(3)
Equal To
alphanumeric(3)
Clinic Number/ID - The state-assigned unique
identifying number for the clinic where the
participant was issued the benefits
STATEWICID (State WIC ID)
varchar(8)
All
alphanumeric(8)
State WIC ID/WIC ID - The system-assigned
unique identifying number for each WIC
participant in the state.
SUBPRIORITY
char(1)
Equal To
N/A (NULL)
Not Used.
SUMFIREDEEMED (Sum of Food
Instruments Redeemed)
numeric(12)
All
############
A sum of the food instruments/benefits that
have been redeemed by the bank for this
participant.
############
A sum of the paid amounts for food
instruments/benefits issued to a participant that
have been redeemed by the bank and quality
for rebate.
SUMFIREDEEMEDREBATE (Sum of
Food Instruments Redeemed
numeric(12)
with Potential Rebates)
All
14
PARTICIPANT - CASELOADCOUNT
Searchable Fields
WICSTATUS (WIC Status)
Field Type
varchar(1)
Operators
Equal To
Value Format
C = Child
I = Infant
P = Pregnant
B = Breastfeeding
N = NonBreastfeeding
Field Names/Descriptions
WIC Category/Status/Type - A code indicating
the participant's WIC category at the time of
issuance or when the participant was added
to the CASELOADCOUNT table (Some-BF > 6
Mo and FBF Infants < 6 months added during
EOM process)
15
PARTICIPANT - CERTCONTACT
Searchable Fields
Field Type
Operators
Value Format
Field Name - Descriptions
ADDSETID (Add Set ID)
numeric(10)
ALL
##########
When a participant is issued a last set of
benefits (7th or 13th set) using the Add Set
function, an ADDSETID is generated for the
cert record. The existence of this ID stops
the system from issuing any further sets for the
cert period via Add Set and is an indicator
that the participant received the "extra" set
at the end of their cert. (This is an internal
system ID.)
AGENCYID (Agency ID)
varchar(3)
Equal To
alphanumeric(3)
Agency Number/ID - The state-assigned
unique identifying number for the agency
where the participant was certified.
CDCREPORTEDDT (CDC
Reported Date)
datetime(8)
All
mm-dd-yyyy
The date the record was added to the CDC
file. Should coincide with the day End-OfMonth was run.
CERTASSIGNEDPRIORITY (Cert
Assigned Priority)
char(1)
Equal To
0,1,2,3,4,5,6,7
WIC Priority - The system-calculated priority
based on risk factors assigned during the
certification.
CERTASSIGNEDSUBPRIORITY
(Cert Assigned Sub-Priority)
char(1)
Equal To
N/A (NULL)
Not used by system.
datetime(8)
All
mm-dd-yyyy
Certification Effective - The date a
certification was begun based on the CGS
being completed - usually the same as the
Cert Start Date. NOTE: This date updates
whenever a pseudo-cert is created.
CERTENDDATE (Cert End Date) datetime(8)
All
mm-dd-yyyy
Certification End - The date a certification
ends (always the last date of the month).
CERTEFFECTIVEDATE (Cert
Effective Date)
16
PARTICIPANT - CERTCONTACT
Searchable Fields
Field Type
CERTIFICATIONID (Certification
numeric(10)
ID)
CERTINELIGIBLEDATE (Cert
Ineligible Date)
datetime(8)
Operators
All
All
Value Format
Field Name - Descriptions
##########
A unique identifier assigned internally by the
system to each certification record. NOTE:
The most recent certification's ID is stored in
the Member table. (Infoview typicallys links
these fields when fields pulled from
CertContact and Member tables - this may
cause issues with report and join may need
to be removed in SQL.)
mm-dd-yyyy
Ineligibility Determined Date - The date the
participant was determined ineligible either
during the certification process or by the
system during End-of-Day.
1 = Categorically Ineligible
CERTINELIGIBLEREASON (Cert
Ineligible Reason)
2 = Not a Resident of WIC
Program
char(1)
Equal To
3 = Over Income
4 = No Risk Factors Assigned
Ineligibility Reason - The reason the
participant was determined ineligible during
the certification process or by the system
during End-of-Day.
E = Incomplete Cert Attempt
CERTSTARTDATE (Cert Start
Date)
datetime(8)
All
mm-dd-yyyy
Certification Start Date/Certification Effective The date on which the certification attempt
was started. NOTE: This date does not
change when pseudo-certs are created. (A
new cert record is created for each pseudocert during a cert period. The
CERTSTARTDATE of the original cert is
maintained in each new pseudo-cert
record.)
17
PARTICIPANT - CERTCONTACT
Searchable Fields
CERTTERMDATE (Cert
Termination Date)
Field Type
datetime(8)
Operators
All
Value Format
mm-dd-yyyy
Field Name - Descriptions
Termination Date - The date the participant's
certification was terminated, either by WIC
staff or automatically by the system.
0 = Categorically Ineligible
1 = Death of Participant
2 = Fraud/Abuse
4 = No Longer Meets Program
Requirements
6 = Failed to Pick-up
7 = Delayed Blood
8 = Income No Longer Meets
Income Requirements (over
income determined in PF)
CERTTERMREASON (Cert
Termination Reason)
char(1)
Equal To
Termination Reason - The reason a
participant's certification was terminated
C = Certification Expired
either by WIC staff or automatically by the
F = Residency No Longer Meets system.
Requirements
I = Participant Requested
Termination
J = Recertified as B or N
L = System Converted
V = Transfer (VOC) to
Converted Clinic
X = VOC to Extend Cert to EOM
Y = Transfer to CHIP
18
PARTICIPANT - CERTCONTACT
Searchable Fields
CERTWICSTATUS (Cert WIC
Status)
CREATEDTTM (Create
Date/Time)
Field Type
char(1)
datetime(8)
CREATEUSERID (Create User ID) varchar(20)
Operators
Equal To
All
Equal To
Value Format
Field Name - Descriptions
C = Child
I = Infant
P = Pregnant
B = Breastfeeding
N = Non-Breastfeeding
WIC Category - A code indicating whether
the participant's WIC Type at the time of their
certification was infant, child, pregnant
woman, non-breastfeeding woman or
breastfeeding woman.
mm-dd-yyyy
The date/time the certification record was
created (the cert started). NOTE: A new cert
contact record is created for each pseudocert during a certification period. The
CREATEDTTM is maintained in the original cert
record but is changed to the date of the
pseudo-cert In the newly created pseudocert record.
alphanumeric (20)
The staff ID of the person who started the
certification record. NOTE: A new cert
contact record is created for each pseudocert during a certification period. The
CREATEUSERID is maintained in the original
cert record but is changed to the staff who
created the pseudo-cert In the new pseudocert record.
19
PARTICIPANT - CERTCONTACT
Searchable Fields
Field Type
Operators
Value Format
Y = Yes
HIGHRISK (High Risk)
char(1)
Equal To
N=No
INFORELEASESIGNED
MANUALCERT
MANUALCERTREASON
MANUALCHECKSISSUED
MODIFYDTTM (Modify
Date/Time)
char(1)
char(1)
varchar(2)
char(1)
datetime(8)
MODIFYUSERID (Modify User ID) varchar(20)
Equal To
Equal To
Equal To
Equal To
All
Equal To
Field Name - Descriptions
A flag indicating whether the participant was
considered high risk based on the risk factors
associated with the cert record. NOTE: The
HIGHRISK indicator can change during a cert
period if the Risk Factor causing High Risk is
removed in a pseudo-cert record. The
original cert record will maintain the
indicator but the new pseudo-cert record will
not if no longer applicable.
N/A (N)
N/A (N)
N/A (NULL)
N/A (N)
Not used in HuBERT.
Not used in HuBERT.
Not used in HuBERT.
Not used in HuBERT.
mm-dd-yyyy
The date/time the cert record was last
updated. NOTE: This includes termination
via PF or EOD, pseudo-certs, and the date a
subsequent cert was started.
alphanumeric(20)
The staff ID of the person who last updated
the cert record. NOTE: This includes the
person who terminates the record,
BATCHUSER if pseudo-cert created or
termination due to EOD, pseudo-certs, and
the person who starts a subsequent cert.
20
PARTICIPANT - CERTCONTACT
Searchable Fields
Field Type
PHYSICALLYPRESENT (Physically
char(1)
Present)
POSTPARTUMID (Postpartum ID) numeric(10)
Operators
Equal To
Equal To
Value Format
Y = Yes
N = No
Field Name - Descriptions
Physically Present - A flag indicating whether
the participant was physically present during
the certification process.
##########
A system-generated unique code assigned
to each postpartum record that links the cert
record to the corresponding records in the
POSTPARTUM, POSTPARTUMINFANT, and
POSTPARTUMINFANTBFSTOPREASON tables.
PREGNANCYID (Pregnancy ID) numeric(10)
Equal To
##########
A system-generated unique code assigned
to each pregnancy record that links the cert
record to the corresponding records in the
PREGNANCY and POSTPARTUM tables.
REAPPLICATIONNOTICEPRODU
char(1)
CED
Equal To
N/A (N)
Not used in HuBERT.
Equal To
1 = Confined To Bed Rest
2 = Participant Disability
3 = Caretaker w/Disability
4 = Contagious Disease
5 = Medical Equipment
6 = Serious Illness
7 = Premature Infant
Reason Not Present - A code indicating the
reason the participant was not physically
present for the certification.
REASONNOTPRESENT (Reason
Not Present)
varchar(2)
21
PARTICIPANT - CERTCONTACT
Searchable Fields
RIGHTSESIGNID (Rights E-Sign
ID)
SERVICESITEID (Service Site ID)
STATEWICID (State WIC ID)
TERMINATIONNOTICE
(Termination Notice)
UPDATERECORD (Update
Record)
VOCCOUNT (VOC Count)
Field Type
numeric(10)
varchar(3)
varchar(8)
Operators
Equal To
Equal To
All
Value Format
##########
A system-generated unique identifying code
for the Rights & Responsibilities signature
information.
alphanumeric(3)
Clinic Number/ID - The state-assigned unique
identifying number for the clinic where the
participant was certified.
alphanumeric(8)
State WIC ID/WIC ID - The system-assigned
unique identifying number for each WIC
participant in the state.
Y = Yes
char(1)
Equal To
N = No
N = New
char(1)
numeric(9)
Equal To
Equal To
U = Updated
Null = Processed
#########
Y = Yes
VOCDOCUMENT (VOC
Document)
char(1)
Field Name - Descriptions
Equal To
N = No
(Manually Terminate - Generate Official
Notice) - A flag indicating whether a
termination notice document was printed for
this certification record.
Do not use this field for reports - A code
indicating whether the record has been
updated.
(Participant Activities...Produce VOC
Document) - The number of VOC
documents that have been printed for the
participant for this certification record.
Applicant Has VOC Document (Prescreen)
and VOC Certification (Participant Activities) A flag indicating if the cert record was
created based on the participant having a
VOC document. NOTE: Indication of an Outof-State Transfer.
22
PARTICIPANT - CHILD
Searchable Fields
Field Type
Operators
Value Format
Field Name - Descriptions
0 = Exclusively
Breastfed (No
Formula/Milk)
1= Started at 0 to 10
Days
2 = Started at 11 to
17 Days
3 = Started at 18 to
24 Days
AGEINTROFORMULA (Age
Introduced to Formula)
char(1)
Equal To
4 = Started at 25 to
31 Days
5 = Started to 32 to
38 Days
Age Introduced to Formula - A code
indicating the age at which formula was first
introduced to the child.
6 = Started at 39 to
45 Days
7 = Started at > 45
Days
8 = Not Applicable
9 = Unknown
AMOUNTBREASTFEEDING
BFINFORMATIONDATE
char(1)
datetime(8)
Equal To
All
1 = Fully
Breastfeeding
2 = MostlyBreastfeeding
4 = NonBreastfeeding
5 = SomeBreastfeeding
Amount Breastfeeding - A code indicating the
amount of breastfeeding the child receives.
yyyy-mm-dd
Breastfeeding Information Date - The date on
which the breastfeeding information was last
updated.
23
PARTICIPANT - CHILD
Searchable Fields
BFVERIFIEDDATE
Field Type
datetime(8)
Operators
All
Value Format
Field Name - Descriptions
yyyy-mm-dd
BF Verified Date - The date when the
breastfeeding informaton for the infant/child
was last verified.
BFVERIFIEDUPDATEDATE
datetime(8)
All
yyyy-mm-dd
BF Verified Update Date - The date when the
breastfeeding verification date for the
infant/child was updated.
BIRTHINFOUNKNOWN
char(1)
Equal To
Y = Yes
N = No
Birth Info Unknown - A flag indicating whether
the birth information is unknown.
BREASTFEEDINGBEGAN
datetime(8)
All
yyyy-mm-dd
Breastfeeding Began - The date on which the
child began breastfeeding.
BREASTFEEDINGEND
datetime(8)
All
yyyy-mm-dd
Breastfeeding End - The date on which the
child stopped breastfeeding.
CREATEDTTM
datetime(8)
All
yyyy-mm-dd
Create Date/Time - The date/time stamp this
row was created. The system uses the server
system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumerc(20)
Created by User Identifier - Identifies the user
who created the related row.
Currently Breastfeeding - A flag indicating
whether the child currently breastfeeding. Data
also includes 0,1 & 9.
CURRENTLYBREASTFED
char(1)
Equal To
Y = Yes
N = No
DIABETESMELLITUS
char(1)
Equal To
Y = Yes
N = No
Diabetes Mellitus - A flag indicating whether
the child has a history of diabetes mellitus.
EVERBREASTFED
char(1)
Equal To
Y=Yes
N=No
U=Unknown
Ever Breastfed - A flag indicating whether the
child has ever been breastfed. Data also
includes NULL, 0,1 & 9.
FOSTERPARENTS
char(1)
Equal To
Y = Yes
N = No
Foster Parents - A flag indicating whether the
child is living with foster parents.
24
PARTICIPANT - CHILD
Searchable Fields
HEALTHFACILITYID
Field Type
numeric(10)
Operators
Value Format
Field Name - Descriptions
Equal To
##########
Health Facility ID - Not collected in MN.
Household Smoking - A code indicating if
anyone living in the household of the
infant/child currently smokes in the home. Data
also includes NULL,& 3.
HOUSEHOLDSMOKING
char(1)
Equal To
1 = Yes
2 = No
HYPERTENSION
char(1)
Equal To
Y = Yes
N = No
Hypertension - A flag indicating whether the
child has a history of hypertension.
IMMUNIZATIONCONSENT
char(1)
Equal To
Y = Yes
N = No (NULL)
Immunization Consent - A flag indicating
whether consent has been given for
immunizations records to be sent to the
Statewide Immunization Registry.
IMMUNIZATIONSTATUS
char(1)
Equal To
NULL
Immunization Status - A code indicating the
status of immunizations for the child.
IMMUNIZATIONSTATUSSOURCE
char(1)
Equal To
NULL
Immunization Status Source - A code indicating
the source that reported the immunizations
status for the child. Data includes 1.
IMMUNIZATIONSTATUSUPDATED
datetime(8)
ATE
All
yyyy-mm-dd
Immunization Status Update Date - The date on
which the immunization status code was last
updated.
LENGTHEIGHTHS
numeric(1)
All
#
Length Eighths - The eighths of an inch portion
of the height of the child at birth.
LENGTHINCHES
numeric(2)
All
##
Length Inches - The inches portion of the height
of the child at birth.
MODIFYDTTM
datetime(8)
All
yyyy-mm-dd
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumerc(20)
Modify User ID - The user that was responsible
for last updating this row.
25
PARTICIPANT - CHILD
Searchable Fields
MOTHERDOB
MOTHERSTATEWICID
Field Type
datetime(8)
varchar(8)
Operators
All
All
Value Format
Field Name - Descriptions
yyyy-mm-dd
Mother DOB - The date of birth of the mother of
the child.
alphanumeric(8)
Mother State WIC ID - The system-assigned
identifier for the mother of the child who is on
the WIC program. - THIS WILL HAVE PREVIOUS
RECORDS - NOT JUST CURRENTLY LINKED
INFANTS!!
MULTIPLEBIRTH
char(1)
Equal To
Y = Yes
N = No (NULL)
Multiple Birth - A code indicating whether the
child was the only infant resulting from the
pregnancy of if other infants were also born as
a result of the same pregnancy. Data includes
NULL.
PREMATUREBIRTH
char(1)
Equal To
Y = Yes
N = No (NULL)
Premature Birth - A flag indicating that the child
was born prematurely.
NULL
Refused Vaccination Reason - A code
indicating the reason why vaccinations were
refused for the child.
REFUSEDVACCINATIONREASON char(1)
Equal To
REGISTRYID
varchar(15)
All
NULL
Registry ID - A state-assigned unique identifying
code for the child within the Statewide
Immunization Registry.
SOLIDSINTRODUCEDDATE
datetime(8)
All
yyyy-mm-dd
Solids Introduced Date - The date solid food
was introduced to the infant/child.
alphanumeric(8)
State WIC ID - The system-assigned code
uniquely identifying the member within the
state.
yyyy-mm-dd
Supplemental Feeding Began Date - The date
supplemental feeding began for the
infant/child.
STATEWICID
SUPPFEEDBEGANDATE
varchar(8)
datetime(8)
All
All
26
PARTICIPANT - CHILD
Searchable Fields
TVVIDEOVIEWING
UPDATERECORD
Field Type
char(1)
char(1)
Operators
Value Format
Field Name - Descriptions
Equal To
0 = > 0 and < 1
hour/day
1 = 1 hour/day
2 = 2 hour/day
3 = 3 hour/day
4 = 4 hour/day
5 = 5+ hour/day
6 = None
9 = Unknown
TV Video Viewing - A code indicating how
many hours per day the child spends viewing
television, including videotapes and DVDs.
Data includes NULL.
Equal To
N = New
U = Updated
Null = Processed
Update Record - A code indicating whether
the record has been updated.
WEEKSGESTATION
numeric(2)
All
##
Weeks Gestation - The week of gestation at
which the child was born. Used to determine
the child's gestational age in weeks: (Subtract
the child's gestational age in weeks from 40
weeks (full term) to determine the adjustment
for prematurity in weeks. Subtract the
adjustment for prematurity in weeks from the
child's post-natal age in weeks to determine
the child's gestation-adjusted age.)
WEIGHTOUNCES
numeric(2)
All
##
Weight Ounces - The ounces portion of the
weight of the child at birth.
WEIGHTPOUNDS
numeric(3)
All
###
Weight Pounds - The pounds portion of the
weight of the child at birth.
27
PARTICIPANT - EDUCATIONCONTACTITEM
Searchable Fields
Field Type
Operators
Value Format
Field Name - Descriptions
datetime(8)
All
mm-dd-yyyy
The start date of the certification attempt
during which a Nutrition Education (NE)
contact was entered. If the NE contact was
added via the Participant Folder, and not
during the Certification Guided Script (CGS),
the field will be blank. (Time is not recorded displays as 12:00:00 in database.)
CONTACTDATE (Contact Date) datetime(8)
All
mm-dd-yyyy
Date displayed in the NE tab - The date the NE
contact was created. (Time is not recorded displays as 12:00:00 in database.)
CONTACTMETHOD (Contact
Method)
Equal To
CERTSTARTDATE (Cert Start
Date)
char(1)
1 = Individual
2 = Group
1 = Primary Contact
(at Cert., Re-cert.)
Displayed as "Individual" or "Group" in the NE
tab - A code indicating whether the NE
contact was individual or group.
Displayed as "Primary Contact (at Cert., Recert.)" or "Secondary Contact (at Benefit Pickup)" in the NE tab - A code indicating whether
the NE contact was primary or secondary.
CONTACTTYPE (Contact Type)
char(1)
Equal To
2 = Secondary
Contact (at Benefit
Pick-up)
CREATEDTTM (Create
Date/Time)
datetime(8)
All
mm-dd-yyyy
The date and time the NE contact was
created.
Equal To
alphanumeric(20)
Staff ID of the person who created the NE
contact.
mm-dd-yyyy
The date and time the NE contact was last
updated. Displays the CREATEDTTM if not
updated.
alphanumeric(20)
The staff ID of the person who last updated the
NE contact. Displays the CREATEUSERID if not
updated.
CREATEUSERID (Create User ID_ varchar(20)
MODIFYDTTM (Modify
Date/Time)
datetime(8)
MODIFYUSERID (Modify User ID) varchar(20)
All
Equal To
28
PARTICIPANT - EDUCATIONCONTACTITEM
Searchable Fields
Field Type
Operators
Value Format
Field Name - Descriptions
STATEWICID (State WIC ID)
varchar(8)
All
alphanumeric(8)
State WIC ID/WIC ID - The system-assigned
unique identifying number for each WIC
participant in the state..
TOPICCD (Topic Code)
numeric(3)
All
###
The system-assigned code uniquely identifying
the topic. See References below.
Individual Primary Contacts: http://www.health.state.mn.us/divs/fh/wic/localagency/infosystem/hubert/reports/adhoc14ref1.pdf
Individual Secondary Contacts: http://www.health.state.mn.us/divs/fh/wic/localagency/infosystem/hubert/reports/adhoc14ref2.pdf
29
EDUCATIONTOPIC - Available in Infoview Only
Searchable Fields
Field Type
Operators
Value Format
Descriptions
ACTIVE
char(1)
Equal To
Y = Yes
N = No
Active - A flag indicating whether the food
distribution item is currently active.
CONTACTMETHOD
char(1)
Equal To
1 = Individual
2 = Group
Contact Method - A code indicating the
method of education for the member.
Equal To
1 = Primary Contact
(at Cert., Re-cert.)
2 = Secondary
Contact (at Benefit
Pick-up)
Contact Type - A code indicating whether the
education topic is primary or secondary.
CONTACTTYPE
char(1)
CREATEDTTM
datetime(8)
Equal To
yyyy-mm-dd
Create Date/Time - The date/time stamp this
row was created. The system uses the server
system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric(20)
Created by User Identifier - Identifies the user
who created the related row.
DESCRIPTION
varchar(50)
Equal To
alphanumeric(50)
Description - The description of the education
topic item.
INITIALLYSELECTED
char(1)
Equal To
Y = Yes
N = No
Initially Selected - A flag indicating whether the
education topic item is initially selected.
MODIFYDTTM
datetime(8)
Equal To
yyyy-mm-dd
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was responsible
for last updating this row.
TOPICCD
numeric(3)
All
###
Topic CD - The system-assigned code uniquely
identifying the topic.
30
EDUCATIONTOPIC - Available in Infoview Only
Searchable Fields
WICSTATUS
Field Type
char(1)
Operators
Equal To
Value Format
C = Child
I = Infant
P = Pregnant
B = Breastfeeding
N = NonBreastfeeding
Descriptions
WIC Status Code - A code indicating the WIC
category of the member.
31
FOODDISTRIBUTIONITEM - Only Available in Infoview
Searchable Fields
ACTIVE
Field Type
varchar(1)
Operators
Value Format
Equal To
Y = Yes
N = No
Descriptions
Active - A flag indicating whether the food
distribution item is currently active.
BASEFOODCATEGORYID
char(1)
Equal To
A = Formula
B
= Milk
C=
Legumes (Beans/Peanut
Butter) D = Eggs
E = Cheese
F
= Juice
Base Food Category ID - A code indicating
which base food category the food
G = Cereal
distribution item is a member of.
I = Infant Cereal
J = Fish
L
= Cash Benefit
M=
Infant Fruit/Vegetable
N = Whole Grains
O = Infant Meat
CREATEDTTM
datetime(8)
Equal To
yyyy-mm-dd
Create Date/Time - The date/time stamp
this row was created. The system uses the
server system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric(20)
Created by User Identifier - Identifies the
user who created the related row.
DESCRIPTION
varchar(60)
Equal To
alphanumeric(60)
Description - The description of the food
distribution item.
alphanumeric(60)
Description 2 - The second line of the
description of the food distribution item.
Only used if business rule
DISTRIBUTIONITEMDESCRIPTION2ENABLED is
set to Y.
DESCRIPTION2
varchar(60)
Equal To
32
FOODDISTRIBUTIONITEM - Only Available in Infoview
Searchable Fields
Field Type
Operators
Value Format
Descriptions
Distribution Item ID - A system-generated
unique identifying code for the distribution
item.
DISTRIBUTIONITEMID
numeric(10)
Equal To
##########
EBTCATSUBCATUNITCONVERSION
FOODCATEGORYCD
FOODSUBCATEGORYCD
numberic(6)
char(2)
char(3)
Equal To
Equal To
Equal To
####.##
MODIFYDTTM
datetime(8)
Equal To
yyyy-mm-dd
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was
responsible for last updating this row.
NULL - Not Used?
NULL - Not Used?
NULL - Not Used?
33
PARTICIPANT - FOODINSTRUMENT
Searchable Fields
Field Type
Operators
Value Format
Descriptions
CREATEDTTM
datetime(8)
All
yyyy-mm-dd
Create Date/Time - The date/time stamp this
row was created. The system uses the server
system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric(20)
Created by User Identifier - Identifies the user
who created the related row.
DELIVERYSYSTEMTYPE
char(1)
Equal To
C = Check
Delivery System Type - The food benefits
V = Voucher
delivery system type indicates format of the
D = Direct Distribution List
food instrument issuance.
E = Electronic Benefits.
EXPIRATIONDATE
datetime(8)
All
yyyy-mm-dd
Expiration Date - The date the food instrument
expires.
FOODINSTRUMENTESIGNID
numeric(10)
All
##########
Food Instrument Sign ID - A system-generated
unique identifying code for the Food
Instrument signature information.
FOODINSTRUMENTID
numeric(10)
All
##########
Food Instrument ID - A system-generated
unique identifying code for the food
instrument.
FOODINSTRUMENTSETID
numeric(10)
All
##########
Food Instrument Set ID - A system-generated
unique identifying code for the food instrument
set.
Food Instrument Type - A unique identifying
code for the combination of food distribution
items and quantities on a single food
instrument.
FOODINSTRUMENTTYPE
varchar(5)
Equal To
alphanumeric(5)
ISSUEDCODE
char(1)
Equal To
I = Issued
= Paid
P Issued Code - Indicates the issued status of the
benefit.
34
PARTICIPANT - FOODINSTRUMENT
Searchable Fields
Field Type
Operators
Value Format
Descriptions
MODIFYDTTM
datetime(8)
All
yyyy-mm-dd
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was responsible
for last updating this row.
OBLIGATIONAMT
numeric(7)
All
#####.##
Obligation Amount - The amount for which the
food instrument is issued. The amount is
derived from the combination of food
distribution items and quantities.
PAIDAMT
numeric(7)
All
#####.##
Paid Amount - The amount for which the food
instrument is redeemed by the bank for
payment to the vendor.
PAIDDATE
datetime(8)
All
yyyy-mm-dd
Paid Date - The date the food instrument was
paid by the bank.
Equal To
1 = Chain/Independent
Small Store
2
= Large Independent
Store
3
Peer Group - A unique code indicating a
= Large Chain Store 4
vendor peer group.
= Pharmacy
5=
Superstore
6=
Farmer
7=
Other
PEERGROUP
numeric(2)
35
PARTICIPANT - FOODINSTRUMENT
Searchable Fields
Field Type
Operators
Value Format
Descriptions
Pharmacy Allowed - A flag indicating whether
the items on the food instrument may be
redeemed by a WIC-approved pharmacy
vendor. It is populated with a "Y" when the
food instrument has at least one food
distribution item from a food item having a
formula type = "Special".
PHARMACYALLOWED
char(1)
Equal To
Y = Yes
N = No
PRESENTMENTAMT
numeric(7)
All
#####.##
Presentment Amount - The amount for which
the food instrument is presented for payment
at the bank.
PRINTEDAMOUNT
numeric(7)
All
N/A (NULL)
Not Used?
PROGRAMCODE
char(1)
Equal To
0 = WIC
= Farmer's Market
REBATE
char(1)
Equal To
N/A (NULL/N)
RECONCILED
char(1)
Equal To
Y = Yes
N = No
REJECTED
char(1)
Equal To
Y = Yes
N = No
REPORTEDLOSTDATE
datetime(8)
All
yyyy-mm-dd
1
Program Code - A code indicating the
program for which the food instrument stock
will be used.
Rebate - A flag indicating whether the food
instrument contains a food item that is eligible
for rebate. It is populated with a "Y" when the
food instrument has at least one food
distribution item from a food item associated
with a rebate contract.
Reconciled - A flag indicating whether the
food instrument has been reconciled.
Rejected - A flag indicating whether the food
instrument has been rejected.
Reported Lost Date - The date on which the
member reported the food instrument as lost.
36
PARTICIPANT - FOODINSTRUMENT
Searchable Fields
REPORTEDSTOLENDATE
Field Type
datetime(8)
Operators
All
Value Format
Descriptions
yyyy-mm-dd
Reported Stolen Date - The date on which the
member reported the food instrument as
stolen.
SERIALNO
varchar(8)
Equal To
alphanumeric(8)
Serial No - A unique identifying number on the
food instrument. This will appear in the MICR
encoded line as the check number if the food
instrument delivery system type is check. This
will appear as the document number if the
food instrument delivery system type is a
voucher or a direct distribution list.
STAFFIDVOIDSTOLEN
varchar(10)
Equal To
alphanumeric(10)
Staff ID Void Stolen - Identifies the user who
changed the status of the food instrument to
either void or stolen or lost.
STAMPNUMBER
varchar(7)
Equal To
alphanumeric(7)
Stamp Number - An official stamp number
currently in use by the vendor. (Different than
the VENDORID.)
alphanumeric(8)
State WIC ID - The system-assigned code
uniquely identifying the member within the
state. This value is repeated here in the
FoodInstrument for performance purposes. This
value must always match the value in the
FoodInstrumentSet State WIC ID.
STATEWICID
varchar(8)
All
37
PARTICIPANT - FOODINSTRUMENT
Searchable Fields
Field Type
Operators
Value Format
Descriptions
UPDATERECORD
char(1)
Equal To
N= New
U = Updated
Null = Processed
Update Record - A code indicating whether
the record has been updated. This value is set
to "N" when new issuance is generated. The
End of Day process sets the Update Record
flag to null when the new issuance file has
been successfully generated to send new
issuance to the bank processor. Paid without
issuance generated from the bank paid file
within the End of Day processing will insert food
instruments with the Update Record indicator
set to null.
VENDORID
varchar(6)
Equal To
alphanumeric(6)
Vendor Identifier - The state assigned code
uniquely identifying the vendor. (Different than
the STAMPNUMBER.)
VOIDEDDATE
datetime(8)
All
yyyy-mm-dd
Voided Date - The date on which the food
instrument was voided.
38
PARTICIPANT - FOODINSTRUMENT
Searchable Fields
VOIDREASON
Field Type
varchar(1)
Operators
Equal To
Value Format
Descriptions
1 = Damaged Food
Instrument (Printed)
2 = Food Prescription
Change
3 = Fraud/Abuse
Void Reason - A code indicating the reason
4 = Participant Returned
why the food instrument was voided.
5 = Printer Error
6 = Printed in Error
9
= Compliance Buy Void
A = Change Household
(EBT Only)
39
FOODINSTRUMENTITEM - Only Available in Infoview
Searchable Fields
Field Type
Operators
Value Format
Descriptions
CREATEDTTM
datetime(8)
All
yyyy-mm-dd
Create Date/Time - The date/time stamp this
row was created. The system uses the server
system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric(20)
Created by User Identifier - Identifies the user
who created the related row.
DELIVERYSYSTEMTYPE
char(1)
Equal To
C = Check
Delivery System Type - The food benefits
V = Voucher
delivery system type indicates format of the
D = Direct Distribution List
food instrument issuance.
E = Electronic Benefits.
EXPIRATIONDATE
datetime(8)
All
yyyy-mm-dd
Expiration Date - The date the food instrument
expires.
FOODINSTRUMENTESIGNID
numeric(10)
All
##########
Food Instrument Sign ID - A system-generated
unique identifying code for the Food
Instrument signature information.
FOODINSTRUMENTID
numeric(10)
All
##########
Food Instrument ID - A system-generated
unique identifying code for the food
instrument.
FOODINSTRUMENTSETID
numeric(10)
All
##########
Food Instrument Set ID - A system-generated
unique identifying code for the food instrument
set.
Food Instrument Type - A unique identifying
code for the combination of food distribution
items and quantities on a single food
instrument.
FOODINSTRUMENTTYPE
varchar(5)
Equal To
alphanumeric(5)
ISSUEDCODE
char(1)
Equal To
I = Issued
= Paid
P Issued Code - Indicates the issued status of the
benefit.
40
FOODINSTRUMENTITEM - Only Available in Infoview
Searchable Fields
Field Type
Operators
Value Format
Descriptions
MODIFYDTTM
datetime(8)
All
yyyy-mm-dd
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was responsible
for last updating this row.
OBLIGATIONAMT
numeric(7)
All
#####.##
Obligation Amount - The amount for which the
food instrument is issued. The amount is
derived from the combination of food
distribution items and quantities.
PAIDAMT
numeric(7)
All
#####.##
Paid Amount - The amount for which the food
instrument is redeemed by the bank for
payment to the vendor.
PAIDDATE
datetime(8)
All
yyyy-mm-dd
Paid Date - The date the food instrument was
paid by the bank.
Equal To
1 = Chain/Independent
Small Store
2
= Large Independent
Store
3
Peer Group - A unique code indicating a
= Large Chain Store 4
vendor peer group.
= Pharmacy
5=
Superstore
6=
Farmer
7=
Other
PEERGROUP
numeric(2)
41
FOODINSTRUMENTITEM - Only Available in Infoview
Searchable Fields
Field Type
Operators
Value Format
Descriptions
Pharmacy Allowed - A flag indicating whether
the items on the food instrument may be
redeemed by a WIC-approved pharmacy
vendor. It is populated with a "Y" when the
food instrument has at least one food
distribution item from a food item having a
formula type = "Special".
PHARMACYALLOWED
char(1)
Equal To
Y = Yes
N = No
PRESENTMENTAMT
numeric(7)
All
#####.##
Presentment Amount - The amount for which
the food instrument is presented for payment
at the bank.
PRINTEDAMOUNT
numeric(7)
All
N/A (NULL)
Not Used?
PROGRAMCODE
char(1)
Equal To
0 = WIC
= Farmer's Market
REBATE
char(1)
Equal To
N/A (NULL/N)
RECONCILED
char(1)
Equal To
Y = Yes
N = No
REJECTED
char(1)
Equal To
Y = Yes
N = No
REPORTEDLOSTDATE
datetime(8)
All
yyyy-mm-dd
1
Program Code - A code indicating the
program for which the food instrument stock
will be used.
Rebate - A flag indicating whether the food
instrument contains a food item that is eligible
for rebate. It is populated with a "Y" when the
food instrument has at least one food
distribution item from a food item associated
with a rebate contract.
Reconciled - A flag indicating whether the
food instrument has been reconciled.
Rejected - A flag indicating whether the food
instrument has been rejected.
Reported Lost Date - The date on which the
member reported the food instrument as lost.
42
FOODINSTRUMENTITEM - Only Available in Infoview
Searchable Fields
REPORTEDSTOLENDATE
Field Type
datetime(8)
Operators
All
Value Format
Descriptions
yyyy-mm-dd
Reported Stolen Date - The date on which the
member reported the food instrument as
stolen.
SERIALNO
varchar(8)
Equal To
alphanumeric(8)
Serial No - A unique identifying number on the
food instrument. This will appear in the MICR
encoded line as the check number if the food
instrument delivery system type is check. This
will appear as the document number if the
food instrument delivery system type is a
voucher or a direct distribution list.
STAFFIDVOIDSTOLEN
varchar(10)
Equal To
alphanumeric(10)
Staff ID Void Stolen - Identifies the user who
changed the status of the food instrument to
either void or stolen or lost.
STAMPNUMBER
varchar(7)
Equal To
alphanumeric(7)
Stamp Number - An official stamp number
currently in use by the vendor. (Different than
the VENDORID.)
alphanumeric(8)
State WIC ID - The system-assigned code
uniquely identifying the member within the
state. This value is repeated here in the
FoodInstrument for performance purposes. This
value must always match the value in the
FoodInstrumentSet State WIC ID.
STATEWICID
varchar(8)
All
43
FOODINSTRUMENTITEM - Only Available in Infoview
Searchable Fields
Field Type
Operators
Value Format
Descriptions
UPDATERECORD
char(1)
Equal To
N= New
U = Updated
Null = Processed
Update Record - A code indicating whether
the record has been updated. This value is set
to "N" when new issuance is generated. The
End of Day process sets the Update Record
flag to null when the new issuance file has
been successfully generated to send new
issuance to the bank processor. Paid without
issuance generated from the bank paid file
within the End of Day processing will insert food
instruments with the Update Record indicator
set to null.
VENDORID
varchar(6)
Equal To
alphanumeric(6)
Vendor Identifier - The state assigned code
uniquely identifying the vendor. (Different than
the STAMPNUMBER.)
VOIDEDDATE
datetime(8)
All
yyyy-mm-dd
Voided Date - The date on which the food
instrument was voided.
44
FOODINSTRUMENTITEM - Only Available in Infoview
Searchable Fields
VOIDREASON
Field Type
varchar(1)
Operators
Equal To
Value Format
Descriptions
1 = Damaged Food
Instrument (Printed)
2 = Food Prescription
Change
3 = Fraud/Abuse
Void Reason - A code indicating the reason
4 = Participant Returned
why the food instrument was voided.
5 = Printer Error
6 = Printed in Error
9
= Compliance Buy Void
A = Change Household
(EBT Only)
45
PARTICIPANT - FOODINSTRUMENTSET (FIS)
Searchable Fields
AGENCYID (Agency ID)
Field Type
varchar(3)
Operators
Equal To
Value Format
alphanumeric(3)
1 = Fully BF
AMOUNTBREASTFED (Amount
Breastfed)
2 = Mostly-BF
char(1)
Equal To
4 = Non-BF
5 = Some-BF
COMPLIANCEBUY (Compliance
char(1)
Buy)
Y = Yes
Equal To
N = No
NULL = NULL
CREATEDTTM (Create
Date/Time)
datetime(8)
CREATEUSERID (Create User ID) varchar(20)
FIRSTUSEDATE (First Date to Use) datetime(8)
All
Equal To
All
Field Name - Descriptions
Agency (Benefit History) - The state-assigned
unique identifying number for the agency
where a benefit was issued.
Amount of Breastfeeding - the Amount of
Breastfeeding in the Health Information screen
at the time of benefit issuance. (The Amount of
Breastfeeding in Health Information is saved to
the CHILD table. The AMOUNTBREASTFED from
FIS table and AMOUNTBREASTFEEDING in the
CHILD table should match at the time of
issuance.)
A flag indicating whether the food instrument
set was generated from the Compliance Buy
module of the Vendor sub-system.
mm-dd-yyyy
The date/time the record was created (when
the set of benefits were issued -based on the
server date/time).
alphanumeric(20)
Issued by Staff Name (Benefit History/Show
Details) - the staff ID of the user who issued the
benefits.
mm-dd-yyyy
First Date to Use (FDTU) - The first date the food
instrument set can be used by the participant.
NOTE: This is the same date as the Printed First
Date to Use if issued early or on time. If issued
late, the First Date to Use is the same as the
Issued Date. This date does not print on the
benefit.
46
PARTICIPANT - FOODINSTRUMENTSET (FIS)
Searchable Fields
Field Type
Operators
Value Format
Field Name - Descriptions
FOODINSTRUMENTSETID (Food
Instrument ID)
numeric(10)
Equal To
##########
A system-generated unique identifying number
for each benefit issued (this is NOT the benefit
serial number).
ISSUEDDATE (Issued Date)
datetime(8)
All
mm-dd-yyyy
Issued Date - The date the food instrument set
was printed.
LASTUSEDATE (Last Use Date)
datetime(8)
All
mm-dd-yyyy
Last Date to Use - The last date on which the
food instrument set can be redeemed at a
store. This date is printed on the benefit.
Y = Yes
MAILED
char(1)
Equal To
N = No
MODIFYDTTM (Modify
Date/Time)
datetime(8)
MODIFYUSERID (Modify User ID) varchar(20)
OVERRIDEREASON (Override
Reason)
All
Equal To
mm-dd-yyyy
The date/time this record was last updated.
The system uses the server system date to
value this attribute. NOTE: This record is never
actually updated. This is the same date as the
CREATEDTTM.
alphanumeric(20)
The user responsible for updating this record.
NOTE: This recordis never actually updated.
The value for the MODIFYUSERID is BATCHUSER.
1 = CPA Discretion
(See Notes)
char(1)
Mailing Benefits checkbox (Issue Benefits) or
Benefits Mailed checkbox (Benefits HistoryShow Details) - A flag indicating whether the
Mailing Benefits checkbox was selected at the
time of issuance.
Equal To
2 = Late Pickup Is
Clinic's Fault
A code indicating the reason why the staff
member overrode system recommendations
and requested the food instrument set to be
produced with a different package size.
47
PARTICIPANT - FOODINSTRUMENTSET (FIS)
Searchable Fields
Field Type
Operators
Value Format
Field Name - Descriptions
0 = Full
PACKAGESIZE (Package Size)
char(1)
Equal To
1 = 3/4
2 = 1/2
Package Size - A code indicating whether a
full or prorated (3/4, 1/2, or 1/4) food package
was issued for the food benefit set.
3 = 1/4
PARTICIPATIONDATE
(Participation Date)
varchar(6)
All
yyyymm
Participation Date - The year and month during
which the food instrument set should be
counted for participation (the same month as
the month of the Printed First Date to Use).
PRINTEDFDTU (Printed FDTU)
datetime(8)
All
mm-dd-yyyy
Printed FDTU - The first date on which the food
instrument set can be redeemed at a store.
This date is printed on the benefit.
PRIORITY
char(1)
Equal To
0,1,2,3,4,5,6,7
Priority - A code indicating the participant's
priority assigned during their current
certification or the certification at the time of
issuance. (NOTE: This should match the
CERTCONTACT.CERTASSIGNEDPRIORITY at the
time of issuance.)
SERVICESITEID (Service Site ID)
varchar(3)
Equal To
###
Clinic Number/ID - The state-assigned unique
identifying number for the clinic where the set
of benefits were issued.
STATEWICID (State WIC ID)
varchar(8)
All
alphanumeric(8)
State WIC ID/WIC ID - The system-assigned
unique identifying number for each WIC
participant in the state.
SUBPRIORITY
char(1)
Equal To
N/A (NULL)
This is not used by the system.
48
PARTICIPANT - FOODINSTRUMENTSET (FIS)
Searchable Fields
UPDATERECORD (Update
Record)
WICSTATUS (WIC Status)
Field Type
char(1)
char(1)
Operators
Equal To
Equal To
Value Format
N = New
U = Updated
Null = Processed
C = Child
I = Infant
P = Pregnant
B = Breastfeeding
N = NonBreastfeeding
Field Name - Descriptions
Do not use this field for reports - A code
indicating whether the record has been
updated.
The WIC Category assigned to the food
package issued. For example, an infant
(MEMBER.WICSTATUS = I) can have a
FOODINSTRUMENTSET.WICSTATUS = C if a CHILD
food package was issued when they were
turning one year old.
49
FOODITEM - Only Available in Infoview
Searchable Fields
ACTIVE
Field Type
char(1)
Operators
Value Format
Descriptions
Equal To
Y = Yes
N = No
A = Formula
B = Milk
C = Legumes
(Beans/Peanut Butter)
D = Eggs
E = Cheese
F = Juice
Base Food Category ID - A code indicating
G = Cereal
which base food category the food distribution
I = Infant Cereal
item is a member of.
J = Fish
L = Cash Benefit
M = Infant
Fruit/Vegetable
N = Whole Grains
O = Infant Meat
BASEFOODCATEGORYID
char(1)
Equal To
CHECKNUMBER
varchar(1)
Equal To
CONTAINERFORMULATIONUNITS numeric(6)
Equal To
Active - A flag indicating whether the food
item is active.
Check Number ####.##
Container Formulation Units -
CREATEDTTM
datetime(8)
All
yyyy-mm-dd
Create Date/Time - The date/time stamp this
row was created. The system uses the server
system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric(20)
Created by User Identifier - Identifies the user
who created the related row.
DESCRIPTION
varchar(60)
Equal To
alphanumeric(20)
Description - The description of the food item.
50
FOODITEM - Only Available in Infoview
Searchable Fields
Field Type
Operators
Value Format
Descriptions
DISTRIBUTIONRULE
char(1)
Equal To
1 = Balance on
Remaining Check
2 = Distribute Balance
Distribution Rule - The distribution rule used to
3 = Entire Qty on
distribute the food item across benefits/checks.
Specific Check
4 = Quantity on
Separate Check(s)
EFFECTIVEDATE
datetime(8)
All
yyyy-mm-dd
Effective Date - The effective date of the food
item.
EXPIRATIONDATE
datetime(8)
All
yyyy-mm-dd
Expiration Date - The expiration date of the
food item.
FOODCATEGORYCD
char(2)
Equal To
FOODITEMID
numeric(10)
All
FOODSUBCATEGORYCD
char(3)
Equal To
NULL - Not Used?
NULL - Not Used?
##########
Food Item ID - A system-generated unique
identifying code for the food item.
FORMULAYIELD
numeric(6)
All
####.##
Formula Yield - A value indicating the number
of fluid ounces that the container of formula
yields when reconstituted.
ISENHBFONLY
char(1)
Equal To
Y = Yes
N = No
Is Enhanced Breastfeeding Only - A flag
indicating whether the food item is for
enhanced breastfeeding participants only.
ISPACK
char(1)
Equal To
Y = Yes
N = No
Is Pack - A flag indicating whether the food
item is available in packs.
51
FOODITEM - Only Available in Infoview
Searchable Fields
MILKSUBSTITUTIONTYPE
Field Type
varchar(2)
Operators
Equal To
Value Format
Descriptions
1 = Cheese
2 = 3(qt) Powdered
Milk
3 = 8(qt) Powdered
Milk
4 = 20(qt) Powdered
Milk Substitute Type - A code indicating the
Milk
type of milk substitution to which the food item
5 = 12 oz. can
belongs.
Evaporated Milk
6 = Soy Beverage
7 = Tofu
8 = Goat Milk
9 = Evaporated Goat
Milk
MODIFYDTTM
datetime(8)
All
yyyy-mm-dd
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was responsible
for last updating this row.
NUMBERINPACK
numeric(3)
Equal To
###
NULL - Not Used?
PRORATE
char(1)
Equal To
Y = Yes
N = No
Prorate - A flag indicating whether the food
item is prorated to a reduced package size
when issued for a partial month.
REBATECONTRACT
char(1)
Equal To
3 = Abbott Nutrition
Rebate Contract - A code indicating for which
manufacturer the food item has a rebate
contract.
52
FOODITEM - Only Available in Infoview
Searchable Fields
REQUIRESMEDICALRX
UNITOFMEASURE
Field Type
char(1)
varchar(3)
Operators
Value Format
Descriptions
Equal To
Y = Yes
N = No
Requires Medical RX - A flag indicating
whether the food item requires a medical
prescription (Food Package III) in order to be
issued.
Equal To
0 = Can
1 = Cwt
2 = Each
3 = Gallon
4 = Pkg
5 = Quart
6 = 1/2 Gallon
7 = Doz.
8 = 1/2 Doz.
9 = Lb.
10 = Oz.
11 = Pack
12 = Box
13 = Bag
14 = Jar
15 = Pkt
16 = Cent
Unit Of Measure - A code indicating the unit of
measure for the food item.
53
PARTICIPANT - FOODPRESCRIPTIONITEM
Searchable Fields
Field Type
Operators
Value Format
Descriptions
CREATEDTTM
datetime(8)
All
yyyy-mm-dd
Create Date/Time - The date/time stamp this
row was created. The system uses the server
system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric(20)
Created by User Identifier - Identifies the user
who created the related row.
FOODITEMID
numeric(10)
All
##########
Food Item ID - A system-generated unique
identifying code for the food item.
ITEMQUANTITY
numeric(6)
All
######
Item Quantity - The quantity of prescribed food
units that may be prescribed.
MODIFYDTTM
datetime(8)
All
yyyy-mm-dd
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was responsible
for last updating this row.
PHYSICIANNAME
varchar(50)
Equal To
alphanumeric(50)
Physician Name - The name of the physician
who prescribed the special food item.
PRESCRIPTIONDATE
datetime(8)
All
yyyy-mm-dd
Prescription Date - The date on which the food
prescription was made.
SPECIALRXEND
datetime(8)
All
yyyy-mm-dd
Special RX End - The date on which this special
formula prescription ends.
SPECIALRXSTART
datetime(8)
Alll
yyyy-mm-dd
Special RX Start - The date on which this special
formula prescription begins.
STATEWICID
varchar(8)
All
alphanumeric(8)
State WIC ID - The system-assigned code
uniquely identifying the member within the
state.
VERBALIND
char(1)
Equal To
Y = Yes
N = No
Verbal Indicator - A flag indicating whether the
reason for prescribing the special food item
was given verbally.
54
PARTICIPANT - HEALTHNOTE
Searchable Fields
Field Type
Operators
Value Format
Descriptions
CREATEDTTM
datetime(8)
All
yyyy-mm-dd
Create Date/Time - The date/time stamp this
row was created. The system uses the server
system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric(20)
Created by User Identifier - Identifies the user
who created the related row.
FOODITEMID
numeric(10)
All
##########
Food Item ID - A system-generated unique
identifying code for the food item.
ITEMQUANTITY
numeric(6)
All
######
Item Quantity - The quantity of prescribed food
units that may be prescribed.
MODIFYDTTM
datetime(8)
All
yyyy-mm-dd
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was responsible
for last updating this row.
PHYSICIANNAME
varchar(50)
Equal To
alphanumeric(50)
Physician Name - The name of the physician
who prescribed the special food item.
PRESCRIPTIONDATE
datetime(8)
All
yyyy-mm-dd
Prescription Date - The date on which the food
prescription was made.
SPECIALRXEND
datetime(8)
All
yyyy-mm-dd
Special RX End - The date on which this special
formula prescription ends.
SPECIALRXSTART
datetime(8)
Alll
yyyy-mm-dd
Special RX Start - The date on which this special
formula prescription begins.
STATEWICID
varchar(8)
All
alphanumeric(8)
State WIC ID - The system-assigned code
uniquely identifying the member within the
state.
VERBALIND
char(1)
Equal To
Y = Yes
N = No
Verbal Indicator - A flag indicating whether the
reason for prescribing the special food item
was given verbally.
55
PARTICIPANT - INCOMECONTACTADJUNCTIVEITEM
Searchable Fields
Field Type
Operators
Value Format
Field Name - Descriptions
1 = Food Support
ADJUNCTIVEID (Adjunctive ID)
CREATEDTTM (Create
Date/Time)
int(4)
datetime(8)
CREATEUSERID (Create User ID) varchar(20)
INDIVIDUALONLY (Individual
Only)
MODIFYDTTM (Modify
Date/Time)
Equal To
2 = MFIP
3 = MHCP-MA
4 = MHCP-MNCare
6 = Fuel Assistance
7 = Head Start
8 = School Meals
9 = SSI
10 = TEFRA
All
mm-dd-yyyy
The date and time the income record was
created. Based on the server date/time. The
time does not usually show in the report results.
Equal To
alphanumeric(20)
The Staff ID of the person who entered the
income record.
Y = Yes
char(1)
Equal To
N = No
datetime(8)
MODIFYUSERID (Modify User ID) varchar(20)
Adjunctive Eligibility Checkboxes - A unique
code indicating the Adjunctive Eligibility
checkbox that was selected for the income
record.
All
Equal To
A flag indicating whether the selected
adjunctive eligibility is at the individual level as
opposed to the household level. In MN, SSI
and TEFRA = Y.
mm-dd-yyyy
The date and time the income record was
modified. This is typically the same as the
CREATEDTTM. Based on the server date/time.
The time does not usually show in the report
results.
alphanumeric(20)
The Staff ID of the person who last updated this
income record. This is typically the same as the
CREATEUSERID.
56
PARTICIPANT - INCOMECONTACTADJUNCTIVEITEM
Searchable Fields
Field Type
Operators
Value Format
Field Name - Descriptions
1 = Eligibility Letter
2 = Phone/System
Verification
PROOFCODE (Proof Code)
char(2)
Equal To
3 = Doc Prog Elig Converted
4 = Pending Proof - 30
Day
Adjunctive Eligibility drop-down lists (Food
Support, MFIP, MCHP-MA, MCHP-MN Care, Fuel
Assistance, Head Start, School Meals, SSI,
TEFRA) - Proof of adjunctive eligibility provided
by the participant.
5 = Presumptive
Eligibility - 90 Day
SCREENDATE (Screen Date)
datetime(8)
All
mm-dd-yyyy
Original Screening Date - The date of the
income screening contact. Typically matches
the CREATEDTTM unless the Copy Items to
Current Income function is used.
STATEWICID (State WIC ID)
varchar(8)
All
alphanumeric(8)
State WIC ID/WIC ID - The system-assigned
unique identifying number for each WIC
participant in the state.
57
PARTICIPANT - MEMBER
Searchable Fields
Field Type
Value Format
Operators
Field Name - Descriptions
AGENCYID (Agency ID)
varchar(3)
Equal To
alphanumeric(3)
Agency Number/ID - The stateassigned unique identifying
number for the agency where the
participant is currently assigned
(receiving WIC services).
ALTAUTHREPFIRSTNAME (Alternate
Authorized Representative First Name)
varchar(20)
Equal To
alphanumeric(20)
Alternate Representative/Proxy 1
Name - First
ALTAUTHREPLASTNAME (Alternate
Authorized Representative Last Name)
varchar(25)
Equal To
alphanumeric(25)
Alternate Representative/Proxy 1
Name - Last
Equal To
char(1)
Alternate Representative/Proxy 1
Name - MI
yyyy-mm-dd
Application Date - The date the
participant was prescreened; the
date their record was initially
created. This value is the same as
the CREATEDTTM value.
alphanumeric(20)
Authorized Representative Name First - Defaults to woman's first
name if woman record.
ALTAUTHREPMIDDLEINITIAL (Alternate
char(1)
Authorized Representative Middle Initial)
APPLICATIONDATE (Application Date)
AUTHREPFIRSTNAME (Authorized
Representative First Name)
datetime(8)
varchar(20)
All
Equal To
AUTHREPLASTNAME (Authorized
Representative Last Name)
varchar(25)
Equal To
alphanumeric(25)
Authorized Representative Name Last - Defaults to woman's last
name if woman record.
AUTHREPMIDDLEINITIAL (Authorized
Representative Middle Initial)
char(1)
Equal To
char(1)
Authorized Representative Name MI
58
PARTICIPANT - MEMBER
Searchable Fields
CATEGORICALINELIGIBIL-ITYDATE
(Categorical Ineligibility Date)
CERTIFICATIONDUEDATE (Certification
Due Date)
CERTIFICATIONID (Certification ID)
Field Type
datetime(8)
datetime(8)
Value Format
Operators
All
All
numeric(10) Equal To
Field Name - Descriptions
mm-dd-yyyy
Categorical Ineligibility (Benefit
Issuance screen) - The date the
WIC member will no longer be
eligible to receive WIC benefits
because their WIC Type is no
longer applicable (internal system
use).
mm-dd-yyyy
Certification End/Certification Due The date the participant's current
certification ends (always the last
date of the month).
##########
A unique code assigned internally
by the system to each certification
record. The Certification ID in the
Member table identifies the most
recently completed certification or
the most recent pseudo-cert.
NOTE: The Cert ID is a primary key
and updates to the most recent
cert record created, including
pseuodo-certs. If a pseudo-cert
has been created, any joins
between Cert IDs will pull pseudocert information instead of the
original cert info. Joins between
Cert IDs may need to be removed
to ensure correct results.
59
PARTICIPANT - MEMBER
Searchable Fields
Field Type
CERTSTARTDATE (Certification Start Date) datetime(8)
CREATEDTTM (Create Date/Time)
datetime(8)
Value Format
Operators
All
All
Field Name - Descriptions
mm-dd-yyyy
Certification Start Date/Certification
Effective - The date on which the
current certification attempt was
started. NOTE: This value does not
change when pseudo-certs are
created. The Cert Start Date is the
value that displays in the
Participant Search Show Details,
Cert History and Issue Benefits
screens.
mm-dd-yyyy
Application Date - The date the
participant was prescreened; the
date their record was initially
created. Based on the server
date/time. This value is the same
as the APPLICATIONDATE value.
The Staff ID of the person who
initially prescreened or created the
participant's record.
CREATEUSERID (Create User ID)
varchar(20)
Equal To
alphanumeric(20)
DATEOFBIRTH (Date of Birth)
datetime(8)
All
mm-dd-yyyy
DISABILITY
char(1)
Equal To
N/A
Date of Birth/Birth Date - The date
the participant was born.
Not used in MN
60
PARTICIPANT - MEMBER
Searchable Fields
EDUCATIONLEVEL (Education Level)
Field Type
varchar(2)
Operators
Equal To
Value Format
1 = 1st Grade
2 = 2nd Grade
3 = 3rd Grade
4 = 4th Grade
5 = 5th Grade
6 = 6th Grade
7 = 7th Grade
8 = 8th Grade
9 = 9th Grade
10 = 10th Grade
11 = 11th Grade
12 = 12th Grade or GED
13 = College - 1 Yr
14 = College - 2 Yrs
15 = College - 3 Yrs
16 = College - 4 or 5 Yrs
17 - Grad School - 1 Yr
18 = Grad School - 2 or more Yrs
99 = Unknown
Field Name - Descriptions
Education Level - A code
indicating the education level of
the participant if WIC Type is N, B,
or P or the Authorized
Representative if WIC Type is C or I.
61
PARTICIPANT - MEMBER
Searchable Fields
Field Type
Value Format
Operators
Field Name - Descriptions
ExternalID (External ID)
varchar(30)
Equal To
alphanumeric(30)
A value linking the member to an
identifying value in another
software system. For MN this value is
the CHIP household+member ID for
converted records.
FIRSTNAME (First Name)
varchar(20)
Equal To
alphanumeric(20)
First - The participant's first name.
1 = Homeless Shelter
2 = Hotel
3 = Family or Friend
5 = Campground
6 = Car
7 = Other
Fixed Nighttime Location (if
Homeless) - a system-generated
unique code for the fixed location.
FIXEDLOCATIONID (Fixed Location ID)
numeric(10) Equal To
1 = Monthly
FOLLOWUPFREQUENCY (Follow Up
Frequency)
char(1)
Equal To
2 = Bi-Monthly
3 = Tri-Monthly
Education Follow-up Frequency - A
code indicating how often the
participant is supposed to receive
Nutrition Education contacts as
selected in the CPA-determined
Follow-up window.
62
PARTICIPANT - MEMBER
Searchable Fields
Field Type
Value Format
Operators
1 = Individual
FOLLOWUPMETHOD (Follow Up Method)
char(1)
Equal To
2 = Group
FOLLOWUPTOPIC (Follow Up Topic)
FOLLOWUPTYPE (Follow Up Type)
FOODPACKAGEIIIVERIFIEDDATE (Food
Package III Verified Date)
numeric(3)
Equal To
###
1 = Primary Contact (at Cert., Re-cert.)
char(1)
datetime(8)
Equal To
All
2 = Secondary Contact (at Benefit Pickup)
mm-dd-yyyy
Field Name - Descriptions
Education Method - A code
indicating whether the participant
will receive Individual or Group
education as selected in the CPAdetermined Follow-up window.
Education Topic - A code
indicating the Nutrition Education
topic selected in the CPAdetermined Follow-up window.
Education Type - A code indicating
whether the Education Type
selected in the CPA-determined
Follow-up window was Primary or
Secondary.
Date Food Package III Verified The date on which the need for
Food Package III was last verified.
63
PARTICIPANT - MEMBER
Searchable Fields
GENDER
Field Type
char(1)
Value Format
Operators
Equal To
M = Male
F = Female
Field Name - Descriptions
Gender - A code indicating
whether the participant is female or
male.
HARDSHIP1
char(1)
Equal To
N/A
Not Collected in MN - Hardship 1 A code indicating a hardship
suffered by the member.
HARDSHIP2
char(1)
Equal To
N/A
Not Collected in MN - Hardship 2 A code indicating a hardship
suffered by the member.
N/A
Not Collected in MN - Hardship 3 A code indicating a hardship
suffered by the member.
N/A
Not Collected in MN - Hardship 4 A code indicating a hardship
suffered by the member.
HARDSHIP3
HARDSHIP4
char(1)
char(1)
Equal To
Equal To
HARDSHIP5
char(1)
Equal To
N/A
Not Collected in MN - Hardship 5 A code indicating a hardship
suffered by the member.
HARDSHIP6
char(1)
Equal To
N/A
Not Collected in MN - Hardship 6 A code indicating a hardship
suffered by the member.
Y = Yes
HIGHRISK (High Risk)
char(1)
Equal To
N = No
(Yellow tabs in Participant Folder) A
flag indicating whether the
participant is currently considered
high risk based on the participant's
currently assigned risk factors.
64
PARTICIPANT - MEMBER
Searchable Fields
HOUSEHOLDID (Household ID)
IDENTIFICATIONPROOF (Identification
Proof)
Field Type
varchar(8)
varchar(2)
Operators
Equal To
All
Value Format
alphanumeric(8)
-1 = Data conversion error
1 = Hospital Discharge Papers
2 = Immigration
3 = Immunization Record
4 = Medical Records
5 = Naturalization Records
6 = Official Government/State ID
A = Baptismal Certificate
B = Birth Certificate
C = Crib Card
D = Driver's License
E = Health Benefits Card
F = Known to Staff (Recert only)
G = Not Currently Available
H = Other - Write Note
I = Passport/Visa
J = Pay Stub
K = Photo ID
L = School ID
M = Social Security Card
Field Name - Descriptions
Household ID - The system-assigned
identifying number for all members
of a household.
ID Proof - A code indicating the
type of identification presented by
the participant at the most recent
certification.
N = Verified at Previous Certification
P = Voter Registration Card
R = WIC ID Folder (Recert only)
U = Out-of-State Transfer
V = Prescreen by Phone
W = Checkbook
Y = Waiver Signed
65
PARTICIPANT - MEMBER
Searchable Fields
INSURANCETYPE (Insurance Type)
Field Type
char(1)
Value Format
Operators
Equal To
0 = Medical Assistance
1 = MN Care
2 = None
3 = Other
4 = Private
B = Bi-Monthly
ISSUANCEFREQUENCY (Issuance
Frequency)
char(1)
Equal To
M = Monthly
T = Tri-Monthly
LASTCHECKLDTU (Last Check Last Date
To Use)
datetime(8)
All
Field Name - Descriptions
Insurance Type - A code indicating
kind of insurance the participant
currently has.
Issuance Frequency - A code
indicating how many months of
benefits should be suggested at
one time for the participant as
selected in the CPA-determined
Follow-up window.
mm-dd-yyyy
The last date to use (LDTU) of the
last set of benefits issued to the
participant.
LASTFMCHECKLDTU (Last Farmer's Market
datetime(8)
Check Last Date to Use)
All
mm-dd-yyyy
Not used in MN - The last date to
use (LDTU) of the last set of Farmer's
Market benefits issued to the
participant
LASTNAME (Last Name)
Equal To
alphanumeric(25)
Last - The participant's last name.
N/A
Not Collected in MN - Marital Status
- A code indicating the marital
status of the participant or
authorized representative.
MARITALSTATUS (Marital Status)
varchar(25)
char(1)
Equal To
Y = Yes
MEDICAID
char(1)
Equal To
N = No
MEDICAIDID (Medicaid ID)
varchar(16)
Equal To
alphanumeric(16)
Not used in MN - A flag indicating
whether the member participates
in Medicaid. All participants in
database have value of N.
PMI # - A unique value assigned to
every participant receiving
Medical Assistance or MN Care.
66
PARTICIPANT - MEMBER
Searchable Fields
MEDICALHOMEID (Medical Home ID)
Field Type
Value Format
Operators
numeric(10) Equal To
Field Name - Descriptions
N/A
Not used in MN
MEDICALHOMETYPE (Medical Home
Type)
varchar(10)
Equal To
alphanumeric(10)
Type of Medical Home - A code
identifying the clinic where the
participant receives medical
services.
MIDDLEINITIAL (Middle Initial)
char(1)
Equal To
char(1)
MI - The participant's middle initial.
mm-dd-yyyy
The date indicating when any of
the fields in the Member table were
last updated whether by an
automated process (EOD, etc.) or
by a staff person. The time stamp
usually doesn't display in results.
alphanumeric (20)
The Staff ID of the staff person that
last updated any of the fields
saved to the Member table. If a
field was last updated by an
automated process (EOD, etc.), the
ModifyUserID will be BATCHUSER.
alphanumeric(20)
Maiden Name - First - The
participant's first name before she
married. NOTE: This field only
displays in records for women.
alphanumeric(25)
Maiden Name - Last - The
participant's last name before she
married. NOTE: This field only
displays in records for women.
MODIFYDTTM (Modify Date/Time)
MODIFYUSERID (Modify User ID)
MOTHERFIRSTNAME (Mother First Name)
MOTHERLASTNAME (Mother Last Name)
datetime(8)
varchar(20)
varchar(20)
varchar(25)
All
Equal To
Equal To
Equal To
67
PARTICIPANT - MEMBER
Searchable Fields
MOTHERMIDDLEINITIAL (Mother Middle
Initial)
Field Type
char(1)
Value Format
Operators
Equal To
char(1)
Y = Yes
NPNOTICEPRINTED (Non-Participation
Notice Printed)
char(1)
Equal To
N = No
ONPREMISESDTTM (On Premises
Date/Time)
PENDINGCERTIFICATIONID (Pending
Certification ID)
datetime(8)
All
numeric(10) Equal To
Field Name - Descriptions
Maiden Name - MI - The
participant's middle initial before
she married. NOTE: This field only
displays in records for women.
Not used in MN - A flag indicating
whether a notification letter has
been printed for a participant who
has been auto-terminated by the
system before their Cert End Date.
mm-dd-yyyy
On-site Time - The specific time a
participant is added to the On-Site
list. The value is removed once the
participant is issued benefits or
during the End-of-Day process.
##########
Identifies a pending or active
certification in progress, which is a
certification that has been started
and not yet completed. There can
be only one active certification per
participant at one time. Once a
certification has been completed,
there is no pending certification ID.
68
PARTICIPANT - MEMBER
Searchable Fields
PRESCREENINGCOMMENTS
(Prescreening Comments)
Field Type
Value Format
Operators
varchar(200) Equal To
alphanumeric(200)
Y = Yes
Field Name - Descriptions
Appointment Comment
(Appointment Tab) - the most
recent text entered into the
Comments field in the Schedule
Appointments for Household
screen for a prescreened
participant (no certification records
yet). (For comments entered for all
participants - prescreened and
certified and all appt types - see
APPOINTMENTS.COMMENTS.)
Not used in MN - A flag indicating
whether a voter registration form
has been printed.
PRINTVOTERFORM (Print Voter
Registration Form)
char(1)
Equal To
PROXYFIRSTNAME (Proxy First Name)
varchar(20)
Equal To
alphanumeric(20)
Alternative Representative/Proxy 2
Name - First
PROXYLASTNAME (Proxy Last Name)
varchar(25)
Equal To
alphanumeric(25)
Alternative Representative/Proxy 2
Name - Last
PROXYMIDDLEINITIAL (Proxy Middle
Initial)
char(1)
Equal To
char(1)
Alternative Representative/Proxy 2
Name - MI
mm-dd-yyyy
The date an Ineligibility Notice was
printed (Create Ineligibility Notice
checkbox selected on the Mark
Applicant as Ineligible pop-up for
over-income).
QUEUEDINELIGIBILITYDATE (Queued
Ineligibility Date)
datetime(8)
All
N = No
69
PARTICIPANT - MEMBER
Searchable Fields
Field Type
Value Format
Operators
Y = Yes
QUEUEDINELIGIBILITYNOTICE (Queued
Ineligibility Notice)
char(1)
Equal To
N = No
100 - 199 = Hispanic plus one or more
races
RACEETHNICITY (Race Ethnicity)
alphanumeri
Equal To
c (3)
200 - 299 = Non-Hispanic plus one or
more races
Field Name - Descriptions
A flag indicating an Ineligibility
Notice was printed (Create
Ineligibility Notice heckbox
selected on the Mark Applicant as
Ineligible pop-up for over-income).
Race/Ethnicity - A code indicating
the self-identified race/ethnicity of
the participant. These codes and
their corresponding race/ethnicity
can be found in the
RACEETHNICITYCODES tab.
999 = refused/no response
REGISTERTOVOTE (Register to Vote)
REINSTATENOTICEQUEUED (Reinstate
Notice Queued)
char(1)
char(1)
Equal To
Equal To
N/A
Not used in MN
Y = Yes
Not used in MN - A flag indicating
whether a waiting list reinstatement
notice is to be generated.
N = No
70
PARTICIPANT - MEMBER
Searchable Fields
RESIDENCYPROOF (Residency Proof)
Field Type
varchar(2)
Value Format
Operators
Equal To
1 = Waiver Signed
2 = Rental or Lease Agreement
A = Bill
B = Driver's License
C = Known to Staff
F = Not Currently Available
G = Other - Write Note
H = Pay Stub
I = Rent Receipt
J = State ID
K = Statement from Employer
L = Statement from Landlord
M = Victim of Disaster
O = Out-of-State Transfer
P = Prescreen by Phone
Q = Checkbook
Field Name - Descriptions
Residency Proof - A code
indicating the proof of residency
presented by the participant at the
most recent certification.
R = Government ID with Address
Document
S = Homeless
T = Migrant
U = Mortgage Document
RESIDENCYVERIFIEDDATE (Residency
Verified Date)
datetime(8)
All
mm-dd-yyyy
The date when proof of residency
was last verified for the household.
SERVICESITEID (Service Site ID)
varchar(3)
Equal To
alphanumeric(3)
Clinic Number/ID - The stateassigned unique identifying
number for the clinic where the
participant is currently assigned
(receiving WIC services).
SSN (Social Security Number)
varchar(9)
Equal To
N/A
Not used in MN
71
PARTICIPANT - MEMBER
Searchable Fields
STATEFMELIGIBILITY (State Farmer's
Market Eligibility)
Field Type
Value Format
Operators
Y = Yes
char(1)
Equal To
N = No
STATEWICID (State WIC ID)
varchar(8)
All
alphanumeric(8)
Y = Yes
TERMINATED
char(1)
Equal To
N = No
TERMINATEDDATE (Terminated Date)
datetime(8)
All
mm-dd-yyyy
Y = Yes
TRANSFERPENDING (Transfer Pending)
char(1)
Equal To
N = No
Field Name - Descriptions
Not used in MN - A flag indicating
whether the State has determined
that the participant is eligible for
Farmers Market checks.
State WIC ID/WIC ID - The systemassigned unique identifying
number for each WIC participant in
the state.
A flag indicating whether the most
recent certification record has
been terminated, either by WIC
staff or automatically by the
system, from participation in the
WIC Program.
Termination Date - The date the
most recent certification record
was terminated, either by WIC staff
or automatically by the system.
Not used in MN - A flag indicating
whether the member record is
pending transfer to another
agency/service site. All records in
MN are N since we do not use
temporary servers.
72
PARTICIPANT - MEMBER
Searchable Fields
TRIBE
Field Type
varchar(2)
Value Format
Operators
Equal To
1 = Bois Forte
2 = Fond du Lac
3 = Grand Portage
5 = Leech Lake
6 = Lower Sioux
7 = Mille Lacs
8 = Red Lake
9 = Shakopee Mdewakanton
A = Upper Sioux
B = White Earth
C = Other
D = Participant Declined
N = New
UPDATERECORD (Update Record)
char(1)
Equal To
U = Updated
Null = Processed
USERID (User ID)
varchar(20)
Equal To
alphanumeric(20)
Y = Yes
VALIDCERTIFICATION (Valid Certification) char(1)
Equal To
N = No
VOCDOCUMENT (VOC Document)
WAITLISTBEGINDATE (Wait List Begin
Date)
char(1)
datetime(8)
Equal To
All
Y = Yes
N = No
mm-dd-yyyy
Field Name - Descriptions
Tribe - A code identifying the tribe
a participant self-reports they
belong to, This is only collected if
Race = American Indian or Alaskan
Native.
Do not use this field for reports - A
code indicating whether the
record has been updated.
Not used in MN (based on Staff
Member field in Demographics,
which is turned off in MN) Uniquely
identifies a system user; the user's
application login ID.
A flag indicating whether the
participant is within a valid
certification period (internal system
use).
A flag indicating whether a VOC
document has been printed for the
participant.
Not used in MN - Waiting List Date The date the participant was
placed on the waiting list.
73
PARTICIPANT - MEMBER
Searchable Fields
WAITLISTENDDATE (Wait List End Date)
Field Type
datetime(8)
WAITLISTNOTICEQUEUED (Wait List Notice
char(1)
Queued)
WICSTATUS (WIC Status)
char(1)
Value Format
Operators
All
Equal To
Equal To
mm-dd-yyyy
Field Name - Descriptions
Not used in MN - The date the
participant was removed from the
waiting list.
N = No
Not used in M - Letter Sent - A flag
indicating a waiting list notice has
been printed.
B = Breastfeeding
C = Child
I = Infant
N = Non-Breastfeeding
P = Pregnant
WIC Category - A code indicating
whether the participant's current
WIC Type is infant, child, pregnant
woman, non-breastfeeding woman
or breastfeeding woman.
Y = Yes
74
PARTICIPANT - MEMBEROTHINFO
Searchable Fields
Field Type
Operators
Value Format
Descriptions
CREATEDTTM
datetime(8)
All
yyyy-mm-dd
Create Date/Time - The date/time stamp this
row was created. The system uses the server
system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric(20)
Created by User Identifier - Identifies the user
who created the related row.
LOCALCAPTIONID1
numeric(10)
Equal To
##########
Local Caption ID 1 - A code identifying the
predefined question.
LOCALCAPTIONID2
numeric(10)
Equal To
##########
Local Caption ID 2 - A code identifying the
predefined question.
LOCALCAPTIONID3
numeric(10)
Equal To
##########
Local Caption ID 3 - A code identifying the
predefined question.
LOCALCAPTIONID4
numeric(10)
Equal To
##########
Local Caption ID 4 - A code identifying the
predefined question.
LOCALCAPTIONID5
numeric(10)
Equal To
##########
Local Caption ID 5 - A code identifying the
predefined question.
LOCALCAPTIONID6
numeric(10)
Equal To
##########
Local Caption ID 6 - A code identifying the
predefined question
LOCALVALUEID1
numeric(10)
Equal To
##########
Local Value ID 1 - A code identifying a
predefined answer option selected for the
question.
LOCALVALUEID2
numeric(10)
Equal To
##########
Local Value ID 2 - A code identifying a
predefined answer option selected for the
question.
LOCALVALUEID3
numeric(10)
Equal To
##########
Local Value ID 3 - A code identifying a
predefined answer option selected for the
question.
LOCALVALUEID4
numeric(10)
Equal To
##########
Local Value ID 4 - A code identifying a
predefined answer option selected for the
question.
75
PARTICIPANT - MEMBEROTHINFO
Searchable Fields
LOCALVALUEID5
LOCALVALUEID6
Field Type
numeric(10)
numeric(10)
Operators
Equal To
Equal To
Value Format
Descriptions
##########
Local Value ID 5 - A code identifying a
predefined answer option selected for the
question.
##########
Local Value ID 6 - A code identifying a
predefined answer option selected for the
question.
MODIFYDTTM
datetime(8)
All
yyyy-mm-dd
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was responsible
for last updating this row.
STATECAPTIONID1
numeric(10)
Equal To
##########
State Caption ID 1 - A code identifying the
predefined question.
STATECAPTIONID2
numeric(10)
Equal To
##########
State Caption ID 2 - A code identifying the
predefined question.
STATECAPTIONID3
numeric(10)
Equal To
##########
State Caption ID 3 - A code identifying the
predefined question.
STATECAPTIONID4
numeric(10)
Equal To
##########
State Caption ID 4 - A code identifying the
predefined question.
STATECAPTIONID5
numeric(10)
Equal To
##########
State Caption ID 5 - A code identifying the
predefined question.
STATECAPTIONID6
numeric(10)
Equal To
##########
State Caption ID 6 - A code identifying the
predefined question.
STATEVALUEID1
numeric(10)
Equal To
##########
State Value ID 1 - A code identifying a
predefined answer option selected for the
question.
STATEVALUEID2
numeric(10)
Equal To
##########
State Value ID 2 - A code identifying a
predefined answer option selected for the
question.
76
PARTICIPANT - MEMBEROTHINFO
Searchable Fields
STATEVALUEID3
STATEVALUEID4
STATEVALUEID5
STATEVALUEID6
STATEWICID
UPDATERECORD
Field Type
numeric(10)
numeric(10)
numeric(10)
numeric(10)
varchar(8)
char(1)
Operators
Value Format
Descriptions
##########
State Value ID 3 - A code identifying a
predefined answer option selected for the
question.
##########
State Value ID 4 - A code identifying a
predefined answer option selected for the
question.
##########
State Value ID 5 - A code identifying a
predefined answer option selected for the
question.
##########
State Value ID 6 - A code identifying a
predefined answer option selected for the
question.
All
alphanumeric(8)
State WIC ID - The system-assigned code
uniquely identifying the member within the
state.
Equal To
N= New
U = Updated
Null = Processed
Update Record - A code indicating whether
the record has been updated.
Equal To
Equal To
Equal To
Equal To
77
ORGANIZATION - Available in Infoview Only
Searchable Fields
Field Type
Operators
Value Format
Descriptions
ACTIVE
char(1)
Equal To
Y = Yes
N = No
Active - A flag indicating whether the
organization is currently active.
ADDRESS1
varchar(50)
All
alphanumeric(50)
Address - The first line of the street address of
the organization.
ADDRESS2
varchar(50)
All
alphanumeric(50)
Address - The second line of the street address
of the organization.
CITY
varchar(30)
All
alphanumeric(30)
City - The city of the organization.
varchar(50)
All
alphanumeric(50)
Contact Name - The name of the main
contact at the organization.
varchar(3)
All
alphanumeric(3)
County Code - A state-assigned identifying
code for the county of the organization.
CONTACTNAME
COUNTYCD
CREATEDTTM
datetime(8)
All
yyyy-mm-dd
Create Date/Time - The date/time stamp this
row was created. The system uses the server
system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric(20)
Created by User Identifier - Identifies the user
who created the related row.
EMAILADDRESS
varchar(100)
All
alphanumeric(100)
Email Address - The email address for the
organization.
ISOUTREACHAGENCY
char(1)
Equal To
Y = Yes
N = No
Is Outreach Agency - A flag indicating whether
the organization is an outreach agency.
MODIFYDTTM
datetime(8)
All
yyyy-mm-dd
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was responsible
for last updating this row.
NAME
varchar(80)
Equal To
alphanumeric(80)
Name - The name of the organization.
78
ORGANIZATION - Available in Infoview Only
Searchable Fields
Field Type
Operators
Value Format
Descriptions
ORGANIZATIONID
numeric(10)
Equal To
##########
Organization ID - A system-generated unique
identifying code for the external referral
organization.
SORTVALUE
numeric(3)
Equal To
###
Sort Value -A value to specify where in the list
the organization is sorted/displayed.
STATECD
varchar(2)
Equal To
MN
State Code - A state abbreviation code for the
organization address.
TELEPHONE1
varchar(10)
All
alphanumeric(10)
Telephone 1 - The first telephone number at
which to reach the organization.
TELEPHONE2
varchar(10)
All
alphanumeric(10)
Telephone 2 - The second telephone number
at which to reach the organization.
ZIPCODE
varchar(9)
All
alphanumeric(9)
Zip Code - The address zip code of the service
site.
79
PARTICIPANT - PEERCOUNSELORREFERRAL
Searchable Fields
CERTSTARTDATE
Field Type
datetime(8)
Operators
All
Value Format
Descriptions
yyyy-mm-dd
Certification Start Date - The start date of the
certification attempt during which the peer
counselor referral record was added, if
applicable.
CREATEDTTM
datetime(8)
All
yyyy-mm-dd
Create Date/Time - The date/time stamp this
row was created. The system uses the server
system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric(20)
Created by User Identifier - Identifies the user
who created the related row.
MODIFYDTTM
datetime(8)
All
yyyy-mm-dd
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was responsible
for last updating this row.
REFERRALDATE
datetime(8)
All
yyyy-mm-dd
Referral Date - The date on which the peer
counselor referral contact was performed.
STATEWICID
varchar(8)
All
alphanumeric(8)
State WIC ID - The system-assigned code
uniquely identifying the member within the
state.
80
PARTICIPANT - PEERCOUNSELORREFERRALITEM
Searchable Fields
CERTSTARTDATE
Field Type
datetime(8)
Operators
All
Value Format
Descriptions
yyyy-mm-dd
Certification Start Date - The start date of the
certification attempt during which the peer
counselor referral record was added, if
applicable.
CREATEDTTM
datetime(8)
All
yyyy-mm-dd
Create Date/Time - The date/time stamp this
row was created. The system uses the server
system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric(20)
Created by User Identifier - Identifies the user
who created the related row.
MODIFYDTTM
datetime(8)
All
yyyy-mm-dd
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was responsible
for last updating this row.
REFDICTEXTERNALID
varchar(10)
Equal To
alphanumeric(10)
Reference Dictionary External ID -
REFERRALDATE
datetime(8)
All
yyyy-mm-dd
Referral Date - The date on which the peer
counselor referral contact was performed.
STATEWICID
varchar(8)
All
alphanumeric(8)
State WIC ID - The system-assigned code
uniquely identifying the member within the
state.
81
PARTICIPANT - POSTPARTUM
Searchable Fields
Field Type
Operators
Value Format
Field Name - Descriptions
ACTDELIVDATE (Actual Delivery
datetime(8)
Date)
All
mm-dd-yyyy
Actual Delivery Date - The date the infant was
born.
CDCREPORTEDDT (CDC
Reported Date)
All
mm-dd-yyyy
The date the record was built into a file to be
reported to the CDC.
mm-dd-yyyy
Certification History Tab - Health Info; created:
The date and time the postpartum record was
saved based on the server system date and
time.
alphanumeric(20)
Certification History Tab - Health Info; created:
The staff ID of the person who entered the
postpartum information.
CREATEDTTM (Create
Date/Time)
datetime(8)
datetime(8)
CREATERUSERID (Create User ID) varchar(20)
CSECTION (C-Section)
char(1)
All
Equal To
Equal To
Y = Yes
N = No
CURCIGSDAY (Current
Cigarettes per Day)
numeric(2)
CURDRINKSWEEK (Current Drinks
numeric(2)
per Week)
DIABETESMELLITUS (Diabetes
Mellitus)
All
All
##
Health Information - Cigarette Usage section Per Day-Current - The number of cigarettes the
participant is smoking per day at the time of
the postpartum certification.
##
Health Information - Postpartum Info tab Alcohol Intake section - Drinks/Week-Current The number of alcoholic beverages a
participant consumes per week at the time of
the postpartum certification.
Y = Yes
char(1)
Health Information - Posptartum Info tab - CSection Delivery (checkbox) - A flag indicating
whether the participant had a c-section.
Equal To
N = No
Health Information -Postpartum Info tab Diabetes Mellitus (checkbox) - A flag
indicating whether the woman has been
diagnosed with Diabetes Mellitus.
82
PARTICIPANT - POSTPARTUM
Searchable Fields
DISCHARGEDATE (Discharge
Date)
Field Type
datetime(8)
FINALTRIMESTERCIGSDAY (Final
numeric(2)
Trimester Cigarettes per Day)
FINALTRIMESTERDRINKSWEEK
numeric(2)
(Final Trimester Drinks per Week)
HEALTHFACILITYID (Health
Facility ID)
HOUSEHOLDSMOKING
(Household Smoking)
numeric(10)
char(1)
Operators
All
All
All
Equal To
Equal To
Value Format
Field Name - Descriptions
mm-dd-yyyy
Health Information - Postpartum Info tab Hospital Discharge Date - The date the
participant was discharged from the birthing
facility. This is not a required field - MN does
not require it to be completed.
##
Health Information - Postpartum Info tab Cigarette Usage section - Per Day-Last 3
Months of Pregnancy - The number of
cigarettes the participants smoked per day
during the final trimester of her pregnancy.
##
Health Information - Postpartum Info tab Alcohol Intake section - Drinks/Weeks-Last 3
Months of Pregnancy - The number of alcoholic
beverages the participant consumed per
week during the final trimester of her
pregnancy.
1 = DO NOT COLLECT
Health Information - Postpartum Info tab Birthing Facility - Code indicating selection
from drop-down. This is a required field and not
collected in MN.
NULL
1 = Yes
2 = No
3 = Unknown
Demographics - AdditionalInfo1 tab Household Smoking - A code indicating if
anyone living in the participant's household
currently smokes in the home.
83
PARTICIPANT - POSTPARTUM
Searchable Fields
Field Type
Operators
Value Format
1 = Yes
HYPERTENSION
char(1)
Equal To
N = No
Y = Yes
LOWBIRTHWEIGHT (Low Birth
Weight)
char(1)
Equal To
N = No
MODIFYDTTM (Modify
Date/Time)
datetime(8)
MODIFYUSERID (Modify User ID) varchar(20)
char(1)
Health Information - Posptartum Info Tab Hypertension or Prehypertension (checkbox) A flag indicating whether the participant
currently has been diagnosed as having
Hyptertension or Prehypertension.
Health Information - Postpartum Info tab - Most
Recent Pregnancy History section - Low Birth
Weight (checkbox) - A flag indicating whether
the infant born from the participant's most
recent pregnancy weighed < 5lbs. 8 oz.
All
mm-dd-yyyy
The date and time the postpartum record was
last changed and saved (updated) based on
the server's date and time.
Equal To
alphanumeric(20)
The staff ID of the person who last made a
change to the postpartum record.
Y = Yes
MULTIFETALGESTATION (Mutlifetal Gestation)
Field Name - Descriptions
Equal To
N = No
Health Information - Postpartum Info tab -Most
Recent Pregnancy History section - Multi-fetal
Gestation (checkbox) - A flag indicating
whether the participant was pregnant with
more than one fetus during her most recent
pregnancy.
84
PARTICIPANT - POSTPARTUM
Searchable Fields
Field Type
Operators
Value Format
Y = Yes
NEONATALDEATH (Neonatal
Death)
char(1)
Equal To
N = No
NOPRENATALCARE (No Prenatal
char(1)
Care)
Y = Yes
Equal To
N = No
ONWICDURINGPREGNANCY
(On WIC during Pregnancy)
Y = Yes
char(1)
Equal To
N = No
POSTPARTUMID (Postpartum ID) numeric(10)
PREGNANCYID (Pregnancy ID)
numeric(10)
Equal To
Equal To
Field Name - Descriptions
Health Information - Postpartum Info tab - Most
Recent Pregnancy History section - Fetal or
Neonatal Loss or Spontaneous Abortion
(checkbox) - A flag indicating whether the
participant's most recent pregnancy ended
with a fetal or neonatal death or miscarriage.
Health Information - Postpartum Info tab - Did
Not Receive Prenatal Care (checkbox) - A flag
indicating the participant did not receive any
prenatal care during her pregnancy.
Health Information - Postpartum Info tab - On
WIC During Pregnancy (checkbox) - A flag
indicating whether or not the participants was
on WIC during her pregnancy.
##########
A system-generated unique code assigned to
each postpartum record.
##########
A system-generated unique code assigned to
postpartum records created during a VOC
(transfer of certification). NOTE: This ID does
NOT link the postpartum record and the
pregnancy record. The pregnancy ID in the
CERTCONTACT table should be used to link
records.
85
PARTICIPANT - POSTPARTUM
Searchable Fields
Field Type
Operators
Value Format
Y = Yes
PREMATUREBIRTH (Premature
Birth)
char(1)
Equal To
N = No
PRENATALCAREBEGANDATE
(Prenatal Care Began Date)
varchar(6)
All
mmyyyy
Field Name - Descriptions
Health Information - Postpartum Info tab - Most
Recent Pregnancy History section - Premature
Birth (checkbox) - A flag indicating the
participant's infant was born before 37 weeks
gestation for her most recent pregnancy.
NOTE: NO RISK FACTORS are assigned based
on this checkbox.
Health Information - Postpartum Info tab - Date
Prenatal Care Began - The month and year
during which the participant indicated her
prenatal care started.
0 = Did Not Stop
Smoking, Still Smoking
1 = Decrease Smoking
Amount
2 = Stopped Smoking
Completely
SMOKINGCHANGE (Smoking
Change)
char(1)
Equal To
3 = Tried to Stop or
Decrease, But Failed
4 = Started Smoking
Health Information - Postpartum Info tab Cigarette Usage section - Smoking Change - A
code indicating how the participant's smoking
habits changed during her pregnancy,
5 = Increased Smoking
8 = Did Not Smoke
9 = Unknown or Refused
to Answer
STATEWICID (State WIC ID)
varchar(8)
All
alphanumeric(8)
State WIC ID/WIC ID - The system-assigned
unique identifying number for each WIC
participant in the state.
86
PARTICIPANT - POSTPARTUM
Searchable Fields
Field Type
UPDATERECORD (Update
Record)
char(1)
WEIGHTATDELIVERY (Weight at
Delivery)
numeric(3)
WEIGHTGAINED (Weight
Gained)
numeric(3)
Operators
Value Format
Field Name - Descriptions
Equal To
N = New
U = Updated
Null = Processed
Do not use this field for reports - A code
indicating whether the record has been
updated.
Equal To
###
Health Information - Postpartum Info tab Weight at Delivery - The number of pounds the
participant weighed at the time of delivery.
###
Health Information - Postpartum Info tab Weight Gained - The number of pounds the
participant gained during their pregnancy.
Equal To
87
PARTICIPANT - POSTPARTUMINFANT
Searchable Fields
AGEINTROFORMULA
Field Type
char(1)
Operators
Value Format
Equal To
0 = Exclusively Breastfed
(No Formula / Milk)
1 = Started at 0 to 10
Days
2 = Started at 11 to 17
Days
3 = Started at 18 to 24
Days
4 = Started at 25 to 31
Days
5 = Started at 32 to 38
Days
6 = Started at 39 to 45
Days
7 = Started at > 45 Days
8 = Not Applicable
9 = Unknown
Descriptions
Age Introduced to Formula - A code
indicating the age in weeks of the infant
resulting from pregnancy at the time formula
was introduced.
AMOUNTBREASTFEEDING
char(1)
Equal To
1 = Fully Breastfeeding
Amount Breastfeeding - A code indicating the
2 = Mostlyamount of breastfeeding occurring for the
Breastfeeding
4 = Non-Breastfeeding infant resulting from pregnancy.
5 = Some-Breastfeeding
BFVERIFIEDDATE
datetime(8)
All
yyyy-mm-dd
BF Verified Date - The date when the
breastfeeding informaton for the infant/child
was last verified.
88
PARTICIPANT - POSTPARTUMINFANT
Searchable Fields
BREASTFEEDINGBEGAN
BREASTFEEDINGEND
Field Type
datetime(8)
datetime(8)
Operators
All
All
Value Format
Descriptions
yyyy-mm-dd
Breastfeeding Began - The date on which the
infant began breastfeeding.
yyyy-mm-dd
Breastfeeding End - The date on which
breastfeeding ended for the infant/child
resulting from pregnancy.
CREATEDTTM
datetime(8)
All
yyyy-mm-dd
Create Date/Time - The date/time stamp this
row was created. The system uses the server
system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric(20)
Created by User Identifier - Identifies the user
who created the related row.
Equal To
Y=Yes
N=No
CURRENTLYBREASTFED
EVERBREASTFED
char(1)
char(1)
Equal To
FOSTERCAREINFANT
varchar(1)
Equal To
GENDER
char(1)
Equal To
Y=Yes
N=No
U=Unknown
Y=Yes
N=No
Currently Breastfed - A flag indicating that the
infant resulting from pregnancy is currently
breastfeeding.
Ever Breastfed - A flag indicating whether the
infant resulting from pregnancy ever breastfed.
Foster Care Infant - A flag indicating that the
infant resulting from pregnancy is in foster care.
F = Female
M = Male
Gender - A code indicating the gender of the
infant resulting from pregnancy.
INFANTNUMBER
numeric(10)
Equal To
#########
Infant Number - A system-generated sequence
number for the infant resulting from the
pregnancy. Single births will always be 01.
Twins will be assigned sequence 01 and 02.
Maximum currently is 04.
LENGTHEIGHTHS
numeric(1)
All
#
Length Eighths - The eighths of an inch portion
of the birth length of the infant resulting from
pregnancy.
89
PARTICIPANT - POSTPARTUMINFANT
Searchable Fields
LENGTHINCHES
Field Type
numeric(2)
Operators
All
Value Format
Descriptions
##
Length Inches - The inches portion of the birth
length of the infant resulting from pregnancy.
MODIFYDTTM
datetime(8)
All
yyyy-mm-dd
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was responsible
for last updating this row.
##########
Postpartum ID - A system-generated unique
identifying code for the postpartum
information.
Equal To
alphanumeric(8)
State WIC ID - The system-assigned code
uniquely identifying the member within the
state.
POSTPARTUMID
STATEWICID
numeric(10)
varchar(8)
Equal To
STATUSPPVISIT
char(1)
Equal To
0 = Live At Postpartum
Visit
1
= Not Alive At
Postpartum Visit
Status Postpartum Visit - A code indicating the
status of the infant resulting from pregnancy
2 = Neonatal Death
(Live 0-28 Days)
8 reported at the time of the postpartum visit.
= Stillborn, Miscarriage
or Abortion
9 = Unknown
SUPPFEEDBEGANDATE
datetime(8)
All
yyyy-mm-dd
Supplemental Feeding Began Date - The date
supplemental feeding began for an
infant/child.
UPDATERECORD
char(1)
Equal To
N = New
U = Updated
Null = Processed
Update Record - A code indicating whether
the record has been updated.
90
PARTICIPANT - POSTPARTUMINFANT
Searchable Fields
Field Type
Operators
Value Format
Descriptions
WEIGHTOUNCES
numeric(2)
All
##
Weight Ounces - The ounces portion of the
birth weight of the infant resulting from
pregnancy.
WEIGHTPOUNDS
numeric(3)
All
###
Weight Pounds - The pounds portion of the birth
weight of the infant resulting from pregnancy.
91
PARTICIPANT - PREGNANCY
Searchable Fields
CDCREPORTEDDT (CDC Report
Date)
CONCEPTIONAGE (Conception
Age)
CREATEDTTM (Create Date/Time)
Field Type
datetime(8)
numeric(2)
datetime(8)
Operators
All
All
All
Value Format
Field Names - Descriptions
mm-dd-yyyy
The date the record was built into a file to be
reported to the CDC.
##
The age of the member at the time of
conception for this pregnancy. This value is
only available for conversion records. HuBERT
calculates this value but does not store it in the
database.
mm-dd-yyyy
The date and actual time the pregnancy
record was created (the information in the
Pregnancy tab was saved). The date matches
the PREGRCDDATE and INFODATE.
CREATEUSERID (Create User ID)
varchar(20)
Equal To
alphanumeric(20)
The user ID of the person who created the
pregnancy record by completing the
Pregnancy tab of the Health Information
screen.
CURCIGSDAY (Current Cigarettes
per Day)
numeric(2)
All
##
Cigarette Usage - Per Day - Current - The
number of cigarettes the participant is
currently smoking per day.
CURDRINKSWEEK (Current Drinks
per Week)
numeric(2)
All
##
Alcohol Intake - Drinks/Week Current - The
number of drinks the participant currently
consumes per week.
Y = Yes
DIABETESMELLITUS (Diabetes
Mellitus)
char(1)
EATINGNONFOODITEMS
char(1)
Equal To
N = No
Equal To
Y = Yes
N = No
Current Pregnancy Information - Diabetes
Mellitus (checkbox) - A flag indicating whether
the Diabetes checkbox was selected for this
pregnancy record.
This is only available for conversion records and
is not collected in HuBERT.
92
PARTICIPANT - PREGNANCY
Searchable Fields
Field Type
Operators
Value Format
Field Names - Descriptions
EDUCATIONLEVEL
char(1)
Equal To
N/A (0,1,9, NULL)
This is only available for conversion records.
EDUCATIONLEVEL is saved in the MEMBER table,
not the PREGNANCY table in HuBERT.
EXPDELIVDATE (Expected Delivery
Date)
datetime(8)
All
mm-dd-yyyy
Current Pregnancy Information - Expected
Delivery - The date the baby was due for this
pregnancy record.
EXPECTMULTIPLEBIRTHS (Expecting
Multiple Births)
Y = Yes
char(1)
Equal To
N = No
Current Pregnancy Information - Expecting
Multiple Births (checkbox) - A flag indicating
whether the checkbox was selected for this
pregnancy record.
0 = Breastfeeding
FEEDINGMETHODCODE
GESTATIONALDIABETES
(Gestational Diabetes)
char(1)
char(1)
Equal To
1 = Formula
2 = Mixed Feeding
3 = Undecided
This field is not used in HuBERT; all values are
NULL (blank).
Y = Yes
Current Pregnancy Information - Gestational
Diabetes (checkbox) - A flag indicating
whether the checkbox was selected for this
pregnancy record.
Equal To
N = No
93
PARTICIPANT - PREGNANCY
Searchable Fields
Field Type
Operators
Value Format
1 = Yes
2 = No
HOUSEHOLDSMOKING (Household
Smoking)
char(1)
Equal To
3 = Unknown
Y = Yes (Converted
Records)
N = No (Converted
Records)
1 = Yes
HYPERTENSION
char(1)
Equal To
N = No
INFODATE (Information Date)
LASTPREGEND (Last Pregnancy
End)
datetime(8)
varchar(6)
All
Equal To
Field Names - Descriptions
A code indicating the current value in the
Demographics AdditionalInfo 1 tab
(HOUSEHOLD.HOUSEHOLDSMOKING field) at
the time the pregnancy record is created (1, 2,
3 or Null/Blank). This value may not correlate
with the current
HOUSEHOLD.HOUSEHOLDSMOKING value
because it can change while the PREGNANCY
record maintains the history. Note: Null/blank
fields indicate the Household Smoking field in
the Demographics AdditionalInfo1 tab was not
completed at the time the pregnancy record
was created. Y/N values are from data
conversion.
Current Pregnancy Information - Hypertension
or Prehypertension (checkbox) - A flag
indicating whether the checkbox was selected
for this pregnancy record.
mm-dd-yyyy
The date the pregnancy record was created.
The time stamp is 12:00:00 AM. Typically
matches the date of the PRERCDDATE and
CREATEDDTTM.
mmyyyy
Previous Pregnancy Information - Last
Pregnancy Ended - The month and year that
the participant's last pregnancy ended.
94
PARTICIPANT - PREGNANCY
Searchable Fields
Field Type
Operators
Value Format
Field Names - Descriptions
Current Pregnancy Information - LMP Start Date
- The start date of the participant's last
menstrual period. This field is used in
calculations for risk factors.
LMPSTART (LMP Start)
datetime(8)
All
mm-dd-yyyy
MARITALSTATUS
char(1)
Equal To
This is only available for conversion records.
N/A (M, S, U and NULL
MARITALSTATUS is saved in the MEMBER table,
for Converted Records)
not the PREGNANCY table in HuBERT.
MODIFYDTTM (Modify Date Time)
MODIFYUSERID (Modify User ID)
datetime(8)
varchar(20)
All
Equal To
mm-dd-yyyy
Date (no time stamp) the pregnancy record
was updated. This could include the date a
postpartum certification was started, a pseudocert, or an action performed by the End-of-Day
processes.
alphanumeric (20)
The user ID of the person who last updated the
pregnancy record. This could include starting
the postpartum certification, creating a
pseudo-cert, or an action performed by the
End-of-Day processes (BATCHUSER).
0 = Less than Once A
Week
MULTIVITAMINUSEBEFOREPREG
(Multivitamin Use Before
Pregnancy)
char(1)
Equal To
1 = 1 Time per Week
2 = 2 Times per Week
3 = 3 Times per Week
4 = 4 Times per Week
5 = 5 Times per Week
6 = 6 Times per Week
Multivitamin Consumption - Month Prior to
Pregnancy - A code indicating the frequency
of use of multivitamins prior to this pregnancy.
7 = 7 Times (Daily) per
Week
8 = 8 Times per Week
9 = Unknown
95
PARTICIPANT - PREGNANCY
Searchable Fields
Field Type
Operators
Value Format
Field Names - Descriptions
0 = Less Than Once A
Week
MULTIVITAMINUSEDURINGPREG
(Multivitamin Use Druing
Pregnancy)
char(1)
Equal To
1 = 1 Time per Week
2 = 2 Times per Week
3 = 3 Times per Week
4 = 4 Times per Week
5 = 5 Times per Week
6 = 6 Times per Week
Multivitamin Consumption - During Pregnancy A code indicating the frequency of use of
multivitamins during this pregnancy.
7 = 7 Times (Daily) per
Week
8 = 8 Times per Week
9 = Unknown
NOPRENATALCARE (No Prenatal
Care)
NUMBERLIVEBIRTHS (Number Live
Births)
Y = Yes
char(1)
N = No
numeric(2)
NUMBEROFPREGNANCIES (Number
numeric(2)
of Pregnancies)
NUMBERWICPREGNANCIES
(Number of WIC Pregnancies)
Equal To
numeric(2)
All
All
All
Current Pregnancy Information - Has Not
Received Prenatal Care (checkbox) - A flag
indicating whether the checkbox was selected
for this pregnancy record.
##
Previous Pregnancy Information - Number of
Live Births - The number of previous live births
for this participant at the time of this
pregnancy record.
##
Previous Pregnancy Information - Number of
Pregnancies - The number of times the
participant has been pregnant prior to the
current pregnancy.
##
Previous Pregnancy Information - Number of
WIC Pregnancies - The number of times the
participant has been on WIC during her
previous pregnancies.
96
PARTICIPANT - PREGNANCY
Searchable Fields
PARITY
PLANNEDCSECTION (Planned CSection)
PREGNANCYID (Pregnancy ID)
Field Type
numeric(2)
All
Value Format
##
Y = Yes
char(1)
Equal To
N = No
numeric(10)
PREGRCDDATE (Pregnancy Record
datetime(8)
Date)
PRENATALCAREBEGANDATE
(Prenatal Care Began Date)
Operators
varchar(6)
PREPREGCIGSDAY (Pre-Pregnancy
numeric(2)
Cigarettes per Day)
Equal To
All
All
All
Field Names - Descriptions
Previous Pregnancy Information - Number of
Pregnancies 20 or more Weeks - The number of
times the participant has been pregnant for at
least 20 weeks prior to the current pregnancy.
Current Pregnancy Information - Planned Csection (checkbox) - A flag indicating whether
the checkbox was selected for this pregnancy
record.
##########
A system-generated unique ID which allows the
pregnancy record to be linked to a specific
certification record
(PREGNANCY.PREGNANCYID =
CERTCONTACT.PREGNANCYID) and a specific
postpartum record
(PREGNANCY.PREGNANCYID =
POSTPARTUM.PREGNANCYID).
mm-dd-yyyy
The date the pregnancy record was created.
The time stamp is 12:00:00 AM. Typically
matches the date of the INFODATE and
CREATEDDTTM.
mmyyyy
Current Pregnancy Information - Date Prenatal
Care Began - The month and year on which
prenatal care began for this pregnancy.
##
Cigarette Usage - Per Day-3 Months Prior to
Pregnancy - The number of cigarettes the
participant smoked per day 3 months prior to
her current pregnancy.
97
PARTICIPANT - PREGNANCY
Searchable Fields
Field Type
Operators
Value Format
Field Names - Descriptions
PREPREGDRINKSWEEK (PrePregnancy Drinks per Week)
numeric(2)
All
##
Alcohol Intake - Drinks/Week-3 Months Prior to
Pregnancy - The number of drinks consumed
by the participant per week 3 months prior to
her current pregnancy.
PREPREGHEIGHT (Pre-Pregnancy
Height)
numeric(2)
All
##
This field is not used in MN and does not display
in HUBERT.
###
Current Pregnancy Information - Prepregnancy Weight - The participant's weight
prior to this pregnancy.
PREPREGWEIGHT (Pre-Pregnancy
Weight)
numeric(3)
All
0 = Did Not Stop
Smoking, Still Smoking
1 = Decrease Smoking
Amount
SMOKINGCHANGE (Smoking
Change)
2 = Stopped Smoking
Completely
char(1)
Equal To
3 = Tried to Stop or
Decrease, But Failed
4 = Started Smoking
Cigarette Usage - Smoking Change - A code
indicating how the participant's smoking habit
had changed between Per Day-3 Months Prior
to Pregnancy and Per Day-Current for this
pregnancy record.
5 = Increased Smoking
8 = Did Not Smoke
9 = Unknown or Refused
to Answer
STATEWICID (State WIC ID)
UPDATERECORD (Update Record)
varchar(8)
char(1)
All
alphanumeric(8)
Equal To
N = New
U = Updated
Null = Processed
State WIC ID/WIC ID - The system-assigned
unique identifying number for each WIC
participant in the state.
Do not use this field for reports - A code
indicating whether the record has been
updated.
98
PARTICIPANT - REFERRALCONTACTITEM
Searchable Fields
Field Type
Operators
Value Format
Descriptions
CREATEDTTM
datetime(8)
All
yyyy-mm-dd
Create Date/Time - The date/time stamp this
row was created. The system uses the server
system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric(20)
Created by User Identifier - Identifies the user
who created the related row.
MODIFYDTTM
datetime(8)
All
yyyy-mm-dd
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was responsible
for last updating this row.
##########
Organization ID - A system-generated unique
identifying code for the external referral
organization.
ORGANIZATIONID
numeric(10)
Equal To
PROGRAMID
numeric(10)
Equal To
##########
Program ID - A system-generated unique
identifying code for the external referral
agency or program.
REFERRALDATE
datetime(8)
All
yyyy-mm-dd
Referral Date - The date on which the referral
contact was performed.
STATELOCAL
char(1)
Equal To
S = State
= Agency
Clinic
STATEWICID
varchar(8)
All
alphanumeric(8)
A
State Local - A code ijndicating the level of the
C=
referral contact item.
State WIC ID - The system-assigned code
uniquely identifying the member within the
state.
99
RESOURCESCHEDULED - Available in Infoview Only
Searchable Fields
AGENCYID
Field Type
varchar(3)
Operators
Equal To
Value Format
Descriptions
alphanumeric(3)
Agency ID - The state-assigned identifying
number for the agency.
APPOINTMENTRESOURCEID
numeric(10)
All
##########
Appointment Resource ID - A systemgenerated unique identifying code for the
appointment resource.
AVAILABILITYCOLUMNS
numeric(2)
All
##
Availability Columns - The number of time slots
in which an appoiment can be scheduled.
AVAILABILITYDATE
datetime(8)
All
yyyy-mm-dd
Availability Date - The date on which the
resource is available.
CREATEDTTM
datetime(8)
Equal To
yyyy-mm-dd
Create Date/Time - The date/time stamp this
row was created. The system uses the server
system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric (20)
Created by User Identifier - Identifies the user
who created the related row.
ENDTIME
varchar(4)
Equal To
alphanumeric(4)
End Time - The time at which the resource
availability slot ends.
MODIFYDTTM
datetime(8)
All
yyyy-mm-dd
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was responsible
for last updating this row.
SERVICESITEID
varchar(3)
Equal To
alphanumeric(3)
Service Site ID - A code indicating the location
for which the resource schedule is created.
STARTTIME
varchar(4)
Equal To
alphanumeric(4)
Start Time - The time at which the resource
availability slot begins.
100
RISKFACTOR - Only Available in Infoview
Searchable Fields
AGECATEGORYID
Field Type
char(1)
Operators
Value Format
Descriptions
Equal To
1 [B] = Breastfeeding 6
Thru 65 years [C]=
Child 1 To 2 years [I] =
Infant 6 Months To 1
Year [N] = Non-BF Less
Then 18 Years [P] =
Pregnant 6 Thru 65
Years Old
2 [C] = Child 2 Years To
Age Category ID - A unique identifying code
3 Years [I] = Infant 4
for the age category within WIC status.
Months Thru 5 Months
[N] = Non-BF 18 Years
Thru 65 Years 3 [C] =
Child 3 Years To 5
Years [I] = Infant 1
Month Thru 3 Months
4 [I] = Infant 0 Months
To 1 Month
NULL = NULL
ASSIGNMENTMETHOD
char(1)
Equal To
B = Both (CPA or
System Assigned)
C Assignment Method - A code indicating
= CPA Assigned
S = whether this is a system-assigned risk factor or
assigned by the CPA or both.
System Assigned V =
VENA
CERTIFICATIONID
numeric(10)
Equal To
##########
Certification ID - A system-generated unique
identifying code for the certification.
101
RISKFACTOR - Only Available in Infoview
Searchable Fields
Field Type
Operators
Value Format
Descriptions
CREATEDTTM
datetime(8)
Equal To
yyyy-mm-dd
Create Date/Time - The date/time stamp this
row was created. The system uses the server
system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric (20)
Created by User Identifier - Identifies the user
who created the related row.
HIGHRISK
char(1)
Equal To
Y = Yes
N = No
High Risk - A flag indicating whether this risk
factor is considered a high risk participant.
MODIFYDTTM
datetime(8)
All
yyyy-mm-dd
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was responsible
for last updating this row.
RISKFACTORID
varchar(6)
Equal To
alphanumeric(6)
Risk Factor ID - A state-assigned identifying
code for the risk factor.
Equal To
N= New
U = Updated
Null = Processed
Update Record - A code indicating whether
the record has been updated.
Equal To
C = Child
I = Infant
WIC Status Code - A code indicating the WIC
P = Pregnant
category of the member.
B = Breastfeeding
N = Non-Breastfeeding
UPDATERECORD
WICSTATUS
char(1)
char(1)
102
PARTICIPANT - WOMAN
Searchable Fields
Field Type
Operators
Value Format
Descriptions
CREATEDTTM
datetime(8)
All
yyyy-mm-dd
Create Date/Time - The date/time stamp this
row was created. The system uses the server
system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric(20)
Created by User Identifier - Identifies the user
who created the related row.
DIABETESMELLITUS
char(1)
Equal To
Y = Yes
N = No
Diabetes Mellitus - A flag indicating whether
the woman has a history of diabetes mellitus.
Equal To
Y = Yes
N = No
Gestational Diabetes - A flag indicating
whether the woman has a history of gestational
diabetes.
Equal To
Y = Yes
N = No
Low Birthweight - A flag indicating whether the
woman has delivered a low birth weight infant
in the past.
GESTATIONALDIABETES
LOWBIRTHWEIGHT
char(1)
char(1)
MODIFYDTTM
datetime(8)
All
yyyy-mm-dd
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric(20)
Modify User ID - The user that was responsible
for last updating this row.
NEONATALDEATH
char(1)
Equal To
Y = Yes
N = No
Neonatal Death - A flag indicating whether the
woman has a history of neonatal death,
miscarriage, or two or more abortions.
PREECLAMPSIA
char(1)
Equal To
Y = Yes
N = No
Pre-eclampsia - A flag indicating whether the
woman has a history of pre-eclampsia.
PREMATUREBIRTH
char(1)
Equal To
Y = Yes
N = No
Premature Birth - A flag indicating whether the
woman has delivered a premature infant in the
past.
103
PARTICIPANT - WOMAN
Searchable Fields
STATEWICID
UPDATERECORD
Field Type
varchar(8)
char(1)
Operators
Value Format
Descriptions
Equal To
numeric(8)
State WIC ID - The system-assigned code
uniquely identifying the member within the
state.
Equal To
N= New
U = Updated
Null = Processed
Update Record - A code indicating whether
the record has been updated.
104
HOUSEHOLD - HOUSEHOLD
Searchable Fields
Field Type
Operators
Value Format
Field Name - Descriptions
ADDRESS
varchar(50)
All
alphanumeric(50)
Address - The current street address of the
household residence.
COMMENT1
varchar(30)
All
alphanumeric(30)
Comment 1 - A brief description of the first
telephone number.
COMMENT2
varchar(30)
All
alphanumeric(30)
Comment 2 - A brief description of the
second telephone number.
COUNTYCD (County Code)
varchar(3)
All
alphanumeric(3)
County - A unique ID assigned by the State
representing the county in which the
household lives.
mm-dd-yyyy
The date and time a brand new household ID
was assigned to a participant (during
Applicant Prescreening or Change
Household ID). NOTE: This field is blank if the
record was converted from CHIP.
alphanumeric(20)
Staff ID of person who performed the
Applicant Prescreening or Change of
Household ID that assigned a brand new
household ID to a participant. NOTE: This
field is blank if the record was converted from
CHIP.
CREATEDTTM (Created Date/Time)
CREATEUSERID (Create User ID)
datetime
varchar(20)
All
All
105
HOUSEHOLD - HOUSEHOLD
Searchable Fields
Field Type
Operators
Value Format
Field Name - Descriptions
EBTALTERNATECARDHOLDERID
varchar(15)
All
alphanumeric(15)
Not used in MN - EBT Alternate Cardholder ID The system-assigned identifying number for
the EBT alternate cardholder.
EBTPRIMARYCARDHOLDERID
varchar(15)
All
alphanumeric(15)
Not used in MN - EBT Primary Cardholder ID The system-assigned identifying number for
the EBT primary cardholder.
EMAILADDRESS (E-Mail Address)
varchar(100)
All
alphanumeric(100)
E-Mail - The email address for the household.
Y = Yes
FDPIR (In MN: MHCP-MNCare)
char(1)
Equal To
N = No
Y = Yes
FOODSTAMPS (In MN: Food Support)
char(1)
Equal To
N = No
Do Not Use for Income Information - Use
INCOMEADJUNCTIVEITEM table - A flag
indicating whether all household members
are adjunctively eligible for WIC benefits due
to participation in MN Care.
Do Not Use for Income Information - Use
INCOMEADJUNCTIVEITEM table - A flag
indicating whether all household members
are eligible to receive WIC benefits due to
participation in the Food Support program.
106
HOUSEHOLD - HOUSEHOLD
Searchable Fields
Field Type
Operators
Value Format
Y = Yes
HOMELESS
char(1)
Equal To
N = No
Field Name - Descriptions
Homeless Checkbox - A flag indicating that
the household is classified as homeless.
HOMELESSVERIFIEDDATE (Homeless
Verified Date)
datetime
All
mm-dd-yyyy
Date Verified (in Demographics Homeless
section) - The most recent date the
participant was verified to still be homeless.
NOTE: The time stamp is 12:00:00 AM.
HOUSEHOLDID (Household ID)
varchar(8)
All
alphanumeric(8)
Household ID - The system-assigned number
unique to all members of the same
household.
##
Household Size - The number of persons
currently residing at the household residence
based on the most recent income contact
record.
HOUSEHOLDSIZE (Household Size)
numeric(2)
All
1 = Yes
HOUSEHOLDSMOKING (Household
Smoking)
char(1)
Equal To
2 = No
3 = Unknown
Household Smoking - A code indicating
whether the participant lives in an
environment where anyone living in the
household currently smokes in the home.
107
HOUSEHOLD - HOUSEHOLD
Searchable Fields
Field Type
Operators
Value Format
Field Name - Descriptions
0 = Ads
6 = Head Start
Program
9 = Internet
A = Family/Friend
B = Poster
C = Social Service
Agency
D = Public Health
E = Health Care
Provider
HOWHEARDABOUTWIC (How Heard
about WIC)
char(1)
Equal To
F = Child Care
Provider
G = Financial
Assistance Office
How Heard about WIC - A code indicating
how the household heard about the WIC
program.
H = Radio Ads
I = Newspaper
J = TV Ads
K = Religious
Organizations
L = ECFE
M = Other
N = None Selected
O = Participated
Previously
INTERPRETERNEEDED (Interpreter
Needed)
Y = Yes
char(1)
Equal To
N = No
Need Interpreter checkbox - A flag indicating
whether an interpreter is needed when
working with the household.
108
HOUSEHOLD - HOUSEHOLD
Searchable Fields
Field Type
Operators
Value Format
Field Name - Descriptions
0 = NULL
2 = Albanian
5 = Russian
6 = Braille
7 = Japanese
8 = Chinese - Other
Dialects
9 = Chinese - Mandarin
A = American Sign Lang.
B=
Cambodian/Khmer
D = French
E = English
G = Italian
H = Amharic
LANGUAGE1
char(1)
Equal To
I = Somali
J = German
K = Korean
L = Laotian
Language 1 - A code indicating the primary
language of the household.
M = Hmnong/Mien
N = Chinese - Catonese
O = Other
P = Portugese
Q = Karen
R = Ukrainian
S = Spanish
T = Oromo
U = Sudanese/Nuer
V = Vietnamese
X = Bosnian
Y = Arabic
Z = Farsi
109
HOUSEHOLD - HOUSEHOLD
Searchable Fields
Field Type
LANGUAGE1READ (Language 1 Read) char(1)
LANGUAGE1SPOKEN (Language 1
Spoken)
Operators
Equal To
Value Format
Y = Yes
N = No
Y = Yes
char(1)
Equal To
N = No
Field Name - Descriptions
Read checkbox - A flag indicating that the
household reads the language selected in
the Language 1 drop-down list.
Spoken checkbox - A flag indicating that the
household speaks the language selected in
the Language 1 drop-down list.
110
HOUSEHOLD - HOUSEHOLD
Searchable Fields
Field Type
Operators
Value Format
Field Name - Descriptions
0 = NULL
2 = Albanian
5 = Russian
6 = Braille
7 = Japanese
8 = Chinese - Other
Dialects
9 = Chinese - Mandarin
A = American Sign Lang.
B = Cambodian/Khmer
LANGUAGE2
char(1)
Equal To
D = French
E = English
G = Italian
H = Amharic
I = Somali
J = German
K = Korean
L = Laotian
Read checkbox - A flag indicating that the
household reads the language selected in
the Language 2 drop-down list.
M = Hmnong/Mien
N = Chinese - Catonese
O = Other
P = Portugese
Q = Karen
R = Ukrainian
S = Spanish
T = Oromo
U = Sudanese/Nuer
V = Vietnamese
X = Bosnian
Y = Arabic
Z = Farsi
111
HOUSEHOLD - HOUSEHOLD
Searchable Fields
LANGUAGE2READ (Language 2 Read)
LANGUAGE2SPOKEN (Language 2
Spoken)
Field Type
char(1)
Operators
Equal To
Value Format
Y = Yes
N = No
Y = Yes
char(1)
Equal To
N = No
NULL = NULL
LANGUAGEPREFERENCE (Language
Preference)
LEGALMUNICIPALITYID (Legal
Municipality ID)
LOCALMUNICIPALITYID (Local
Municipality ID)
MAILADDRESS (Mail Address)
varchar(2)
All
3 = English
A = Spanish
varchar(4)
varchar(4)
varchar(50)
All
All
All
Field Name - Descriptions
Read checkbox - A flag indicating that the
household reads the language selected in
the Language 2 drop-down list.
Spoken checkbox - A flag indicating that the
household speaks the language selected in
the Language 2 drop-down list.
Correspondence Preference - A code
indicating whether certain system documents
should print in English or Spanish.
alphanumeric(4)
Legal Municipality in the Demographics
Address History screen - A code indicating
the city where the household currently lives.
NOTE: This is the same as the
LOCALMUNICIPALITYID.
alphanumeric(4)
Local Municipality in the Demographics
Address History screen - A code indicating
the city where the household currently lives.
NOTE: This is the same as the
LEGALMUNICIPALITYID.
alphanumeric(50)
Address in the Mail section of Demographics The household's current street address where
mail should be sent.
112
HOUSEHOLD - HOUSEHOLD
Searchable Fields
MAILCITY (Mail City)
MAILSTATE (Mail State)
MAILZIP (Mail Zip)
Field Type
varchar(30)
varchar(2)
varchar(9)
Operators
All
All
All
MIGRANT
char(1)
Equal To
MODIFYDTTM (Modify Date/Time)
datetime
All
Value Format
Field Name - Descriptions
alphanumeric(30)
City in the Mail section of Demographics The city in the household's current address
where mail should be sent.
alphanumeric(2)
State in the Mail section of Demographics The state in the household's current address
where mail should be sent. Represented by
code of MN for Minnesota.
alphanumeric(9)
ZIP in the Mail section of Demographics - The
ZIP code in the household's current address
where mail should be sent. NOTE: No
formatting - 9 digits (most have 0000 for the
last 4 digits).
Y = Yes
N = No
Migrant checkbox - A flag indicating whether
the household can currently be considered
migrant.
mm-dd-yyyy
The date and time when information stored in
the HOUSEHOLD table was last updated.
MODIFYUSERID (Modify User ID)
varchar(20)
All
alphanumeric(20)
The staff ID of the person that most recently
updated the information in the HOUSEHOLD
table.
STATECD (State Code)
varchar(2)
All
alphanumeric(2)
An abbreviation for the state in the address
where the household currently lives. (MN)
113
HOUSEHOLD - HOUSEHOLD
Searchable Fields
Field Type
Operators
Value Format
Y = Yes
TANF (In MN: MFIP)
char(1)
Equal To
N = No
TELEPHONE1
TELEPHONE2
varchar(10)
varchar(10)
Field Name - Descriptions
Do Not Use for Income Information - Use
INCOMEADJUNCTIVEITEM table- A flag
indicating whether all household members
are eligible for WIC benefits due to
participation in MN Family Investment Plan
(MFIP).
alphanumeric(10)
Telephone 1 - The first telephone number at
which to reach a responsible member of the
household. NOTE: No formatting - 10 digits.
All
alphanumeric(10)
Telephone 2 - The second telephone number
at which to reach a responsible member of
the household. NOTE: No formatting - 10
digits.
Do Not Use for Reports - A code indicating
whether the record has been updated.
ZIP- The zip code in the address where the
household currently lives.
All
UPDATERECORD
char(1)
Equal To
N = New
U = Updated
Null = Processed
ZIPCODE
varchar(9)
All
alphanumeric(9)
114
HOUSEHOLD - MEMBER
Searchable Fields
AGENCYID
ALTAUTHREPFIRSTNAME
ALTAUTHREPLASTNAME
ALTAUTHREPMIDDLEINITIAL
APPLICATIONDATE
AUTHREPFIRSTNAME
Field Type
varchar(3)
varchar(20)
varchar(25)
char(1)
datetime(8)
varchar(20)
Operators
Value Format
Descriptions
Agency ID - The state-assigned identifying
number for the agency. See p. 77.
Equal To
alphanumeric (3)
Equal To
Authorized Representative First Name - The first
alphanumeric(20
name of the authorized representative of the
)
member.
Equal To
Authorized Representative Last Name - The last
alphanumeric(25
name of the authorized representative of the
)
member.
char(1)
Authorized Representative Middle Initial - The
middle initial of the authorized representative
of the member.
All
mm/dd/yyyy
Application Date - The date on which the
member initially inquired about participation in
the WIC program.
Equal To
Authorized Representative First Name - The first
alphanumeric(20
name of the investigative staff member making
)
the member.
Equal To
AUTHREPLASTNAME
varchar(25)
Equal To
Authorized Representative Last Name - The last
alphanumeric(25
name of the investigative staff member making
)
the member.
AUTHREPMIDDLEINITIAL
char(1)
Equal To
char(1)
Authorized Representative Middle Initial - The
middle initial of the investigative staff member
making the member.
CATEGORICALINELIGIBILITYDAT
datetime(8)
E
All
mm/dd/yyyy
Categorical Ineligibility Date - The date on
which the WIC member will become
categorically ineligible to receive WIC benefits
(internal system use).
CERTIFICATIONDUEDATE
All
mm/dd/yyyy
Certification Due Date - The date on which
subsequent certification is due for the member
if applicable (internal system use).
datetime(8)
115
HOUSEHOLD - MEMBER
Searchable Fields
Field Type
Operators
Value Format
Descriptions
CERTIFICATIONID
numeric(10)
Equal To
numeric(10)
Certification ID - A code identifying the most
recent completed certification.
CERTSTARTDATE
datetime(8)
All
mm/dd/yyyy
Certification Start Date - The date on which the
current certification attempt is started.
CREATEDTTM
datetime(8)
All
mm/dd/yyyy
Create Date/Time - The date/time stamp this
row was created. The system uses the server
system date to value this attribute.
CREATEUSERID
varchar(20)
Equal To
alphanumeric
(20)
Created by User Identifier - Identifies the user
who created the related row.
DATEOFBIRTH
datetime(8)
All
mm/dd/yyyy
Date of Birth - The date of birth of the member.
DISABILITY
char(1)
Equal To
Blank or Not
Applicable
Disability - A code indicating a member's
disability.
116
HOUSEHOLD - MEMBER
Searchable Fields
Field Type
Operators
Value Format
Descriptions
1st Grade
2nd Grade
3rd Grade
4th Grade
5th Grade
6th Grade
7th Grade
8th Grade
9th Grade
10th Grade
Education Level - A code indicating the
11th Grade
education level of the member or authorized
12th Grade OR
representative.
GED
1 year of college
2 years of college
3 years of college
4 or 5 years of
college
1 Year of
Graduate School
2 or More Years
of Graduate
School
Unknown
EDUCATIONLEVEL
varchar(2)
Equal To
ExternalID
varchar(30)
Equal To
??
FIRSTNAME
varchar(20)
Equal To
alphanumeric(20
First Name - The first name of the member.
)
FIXEDLOCATIONID
numeric(10)
Equal To
numeric(10)
Fixed Location ID - A system-generated unique
identifying code for the fixed location.
117
HOUSEHOLD - MEMBER
Searchable Fields
FOLLOWUPFREQUENCY
FOLLOWUPMETHOD
Field Type
char(1)
char(1)
Operators
Equal To
Equal To
Value Format
Descriptions
?
Follow-up Frequency - A code indicating the
education follow-up frequency for the
member.
?
Follow-up Method - A code indicating the
method of follow-up education for the
member.
FOLLOWUPTOPIC
numeric(3)
Equal To
?
Follow-up Topic - A code indicating the CPAdetermined follow-up education topic code
for the member.
FOLLOWUPTYPE
char(1)
Equal To
?
Follow-up Type - A code indicating whether the
education topic is primary or secondary.
FOODPACKAGEIIIVERIFIEDDATE datetime(8)
All
mm/dd/yyyy
GENDER
char(1)
Equal To
M = Male
F = Female
Gender - A code indicating the gender of the
member.
HARDSHIP1
char(1)
Not
Applicable
Not Applicable
Not Collected in MN Hardship 1 - A code
indicating a hardship suffered by the member.
HARDSHIP2
char(1)
Not
Applicable
Not Applicable
Not Collected in MNHardship 2 - A code
indicating a hardship suffered by the member.
HARDSHIP3
char(1)
Not
Applicable
Not Applicable
Not Collected in MN Hardship 3 - A code
indicating a hardship suffered by the member.
HARDSHIP4
char(1)
Not
Applicable
Not Applicable
Not Collected in MN Hardship 4 - A code
indicating a hardship suffered by the member.
HARDSHIP5
char(1)
Not
Applicable
Not Applicable
Not Collected in MN Hardship 5 - A code
indicating a hardship suffered by the member.
118
HOUSEHOLD - MEMBER
Searchable Fields
HARDSHIP6
Field Type
char(1)
Operators
Not
Applicable
Value Format
Descriptions
Not Applicable
Not Collected in MN Hardship 6 - A code
indicating a hardship suffered by the member.
HIGHRISK
char(1)
Equal To
Y = Yes, N = No
High Risk - A flag indicating whether the
member is considered high risk. Refer to
Minnesota Operations Manual (MOM)
http://www.health.state.mn.us/divs/fh/wic/loc
alagency/program/mom/index.html
HOUSEHOLDID
varchar(8)
Equal To
alphanumeric(8)
Household ID - The system-assigned identifying
number for the household.
119
HOUSEHOLD - MEMBER
Searchable Fields
IDENTIFICATIONPROOF
Field Type
varchar(2)
Operators
All
Value Format
Descriptions
A = Baptismal
Certificate
B= Birth
Certificate
C = Crib Card
D = Driver's
License
E = Health
Benefits Card
F = Known to Staff
(recert only)
G = Not Currently
Identification Proof - A code indicating the
Available
proof of identification presented by the
H = Other - Write
member.
note
I = Passport/Visa
J = Pay stub
K = Photo ID
L = School ID
M = Social
Security Card
P = Voter
registration card
R = WIC ID Folder
(recert only)
U = Out of state
transfer
120
HOUSEHOLD - MEMBER
Searchable Fields
INSURANCETYPE
ISSUANCEFREQUENCY
LASTCHECKLDTU
Field Type
char(1)
char(1)
datetime(8)
Operators
Equal To
Equal To
All
Value Format
Medical
Assistance
MN Care
None
Other
Private
Descriptions
Insurance Type - A code indicating the type of
insurance secured by the member.
??
Issuance Frequency - A code indicating the
CPA-determined issuance frequency for the
member.
mm/dd/yyyy
Last Check Last Date To Use - The last date to
use of the last set of WIC checks issued to the
member, if applicable (internal system use).
Last Farmers Market Check Last Date To Use The last date to use of the last set of Farmers
Market checks issued to the member, if
applicable (internal system use).
LASTFMCHECKLDTU
datetime(8)
All
mm/dd/yyyy
LASTNAME
varchar(25)
Equal To
alphanumeric(25
Last Name - The last name of the member.
)
MARITALSTATUS
char(1)
NOT
NOT APPLICABLE
APPLICABLE
Not Collected in MN Marital Status - A code
indicating the marital status of the member or
authorized representative.
MEDICAID
char(1)
Equal To
??
Medicaid - A flag indicating whether the
member participates in Medicaid.
MEDICAIDID
varchar(13)
Equal To
alphanumeric(13
)
MEDICALHOMEID
numeric(10)
Equal To
numeric(10)
Medical Home ID - A system-generated unique
identifying code for the medical home. See p.
87
121
HOUSEHOLD - MEMBER
Searchable Fields
Field Type
Operators
Value Format
Descriptions
Medical Home Type - A code identifying the
type of medical home from which the client
receives services.
MEDICALHOMETYPE
char(1)
Equal To
?
MIDDLEINITIAL
char(1)
Equal To
alphanumeric (1) Middle Initial - The middle initial of the member.
MODIFYDTTM
datetime(8)
All
mm/dd/yyyy
Modify Date/Time - The date/time stamp this
row was last updated. The system uses the
server system date to value this attribute.
MODIFYUSERID
varchar(20)
Equal To
alphanumeric
(20)
Modify User ID - The user that was responsible
for last updating this row.
MOTHERFIRSTNAME
varchar(20)
Equal To
alphanumeric(20 Mother First Name - The first name of the
)
mother of the member.
MOTHERLASTNAME
varchar(25)
Equal To
alphanumeric(25 Mother Last Name - The last name of the
)
mother of the member.
MOTHERMIDDLEINITIAL
char(1)
Equal To
char(1)
Mother Middle Initial - The middle initial of the
mother of the member.
NPNOTICEPRINTED
char(1)
Equal To
Y = Yes
N = No
Non-Participation Notice Printed - A flag
indicating whether the non-participation
reminder has been generated for the member.
mm/dd/yyyy
On Premises Dttm - The specific time at which
the member is listed as on site to manage
appointments by arrival time. The value is
removed when the visit is completed.
ONPREMISESDTTM
datetime(8)
All
122
HOUSEHOLD - MEMBER
Searchable Fields
Field Type
Operators
Value Format
Descriptions
Pending Certification ID - Identifies a pending
or active certification in progress, which is a
certification that has been started and not yet
completed. There can be only one active
certification per member at one time. Once
an active certification has been completed,
there is not pending certification.
PENDINGCERTIFICATIONID
numeric(10)
Equal To
??
PRESCREENINGCOMMENTS
varchar(200)
Equal To
alphanumeric(20 Prescreening Comments - A free form text
0)
comment.
PRINTVOTERFORM
char(1)
NOT
Print Voter Form - A flag indicating whether a
NOT APPLICABLE
APPLICABLE
voter registration form will be printed.
PROXYFIRSTNAME
varchar(20)
Equal To
alphanumeric(20 Proxy First Name - The first name of the proxy for
)
the member.
PROXYLASTNAME
varchar(25)
Equal To
alphanumeric(25 Proxy Last Name - The last name of the proxy
)
for the member.
PROXYMIDDLEINITIAL
char(1)
Equal To
char(1)
Proxy Middle Initial - The middle initial of the
proxy for the member.
QUEUEDINELIGIBILITYDATE
datetime(8)
All
mm/dd/yyyy
Queued Ineligibilty Date - The date the
ineligible notice was queued.
QUEUEDINELIGIBILITYNOTICE
char(1)
Equal To
?
Queued Ineligibilty Notice - A flag indicating
an ineligible notice has been queued.
123
HOUSEHOLD - MEMBER
Searchable Fields
RACEETHNICITY
REGISTERTOVOTE
Field Type
Operators
alphanumeric(
Equal To
3)
char(1)
Not
Collected
Value Format
Descriptions
100 - 199 =
Hispanic
200 - 299 = NonHispanic
999 = No
Response
Race Ethnicity - A system-generated code
indicating the self-selected race/ethnicity of
the member. See RACEETHNICITY on p. 79
Not Collected
NOT COLLECTED IN MN Register To Vote - A
unique identifying code for the register to vote
response.
REINSTATENOTICEQUEUED
char(1)
Equal To
?
Reinstate Notice Queued - A flag indicating
whether a waiting list reinstatement notice is to
be generated.
RESIDENCYPROOF
varchar(2)
Equal To
?
Residency Proof - A code indicating the proof
of residency presented by the member.
RESIDENCYVERIFIEDDATE
datetime(8)
All
mm/dd/yyyy
SERVICESITEID
varchar(3)
Equal To
###
Service Site ID - An agency-assigned code
identifying the clinic/service site within the
agency. See SERVICESITEID starting on p. 107
SSN
NOT
APPLICABLE
Not
Collected
Not Collected
Not Collected in MN Social Security Number The social security number of the member.
?
State Farmers Market Eligibility - A flag
indicating whether the State has determined
that the member is eligible for Farmers Market
checks.
STATEFMELIGIBILITY
char(1)
Equal To
124
HOUSEHOLD - MEMBER
Searchable Fields
STATEWICID
TERMINATED
TERMINATEDDATE
TRANSFERPENDING
Field Type
varchar(8)
char(1)
datetime(8)
char(1)
Operators
All
Equal To
All
Equal To
Value Format
Descriptions
State WIC ID - The system-assigned code
alphanumeric(8) uniquely identifying the member within the
state.
?
Terminated - A flag indicating whether the
member has been terminated from
participation in the WIC program.
mm/dd/yyyy
Terminated Date - The date on which the
member was terminated from the WIC
program.
?
Transfer Pending - A flag indicating whether the
member record is pending transfer to another
agency/service site (internal system use).
125
HOUSEHOLD - MEMBER
Searchable Fields
TRIBE
Field Type
varchar(2)
Operators
Value Format
Descriptions
Equal To
A = Bois Forte
B = Fond du Lac
C = Grand
Portage
D = Leech Lake
E = Lower Sioux
F = Mille Lacs
H = Other
I = Participant
Declined
J = Red Lake
K = Shakopee
Mdewakanton
L = Upper Sioux
M = White Earth
blank = not
answered
Tribe - A unique identifying code for the Tribe.
(Collected only if Race= American Indian or
Alaskan Native)
Update Record - A code indicating whether
the record has been updated.
UPDATERECORD
char(1)
Equal To
N= New
U = Updated
Null = Processed
USERID
varchar(20)
Equal To
alphanumeric(20 User ID - Uniquely identifies a system user; the
)
user's application login ID.
VALIDCERTIFICATION
char(1)
Equal To
Y = Yes, N = No
Valid Certification - A flag indicating whether
the member is within a valid certification
period (internal system use).
VOCDOCUMENT
char(1)
Equal To
Y = Yes, N = No
Verification of Certification Document - A flag
indicating whether the applicant has a valid
VOC document.
126
HOUSEHOLD - MEMBER
Searchable Fields
Field Type
Operators
Value Format
Descriptions
WAITLISTBEGINDATE
datetime(8)
All
mm/dd/yyyy
Wait List Begin Date - The date on which the
member was placed on the waiting list.
WAITLISTENDDATE
datetime(8)
All
mm/dd/yyyy
Wait List End Date - The date on which the
member was removed from the waiting list.
WAITLISTNOTICEQUEUED
char(1)
Equal To
?
Wait List Notice Queued - A flag indicating that
a waiting list notice is to be generated.
Equal To
C - Child
I - Infant
WIC Status Code - A code indicating the WIC
P - Pregnant
B - Breastfeeding category of the member.
N - NonBreastfeeding
WICSTATUS
char(1)
127
RACEETHNICITY
WICRACEETHNICITYCD
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
201
RACEDESCRIPTION
American Indian or Alaskan Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
American Indian or Alaskan Native; White
Asian; White
Black or African American; White
American Indian or Alaskan Native; Black or African American
American Indian or Alaskan Native; Asian
American Indian or Alaskan Native; Native Hawaiian or Other Pacific Islander
Asian; Black or African American
Asian; Native Hawaiian or Other Pacific Islander
Black or African American; Native Hawaiian or Other Pacific Islander
Native Hawaiian or Other Pacific Islander; White
American Indian or Alaskan Native; Asian; Black or African American
American Indian or Alaskan Native; Asian; Native Hawaiian or Other Pacific Islander
American Indian or Alaskan Native; Asian; White
American Indian or Alaskan Native; Black or African American; Native Hawaiian or Other Pacific Islander
American Indian or Alaskan Native; Black or African American; White
American Indian or Alaskan Native; Native Hawaiian or Other Pacific Islander; White
Asian; Black or African American; Native Hawaiian or Other Pacific Islander
Asian; Black or African American; White
Asian; Native Hawaiian or Other Pacific Islander; White
Black or African American; Native Hawaiian or Other Pacific Islander; White
American Indian or Alaskan Native; Asian; Black or African American; Native Hawaiian or Other Pacific
Islander
American Indian or Alaskan Native; Asian; Black or African American; White
American Indian or Alaskan Native; Asian; Native Hawaiian or Other Pacific Islander; White
American Indian or Alaskan Native; Black or African American; Native Hawaiian or Other Pacific
Islander; White
Asian; Black or African American; Native Hawaiian or Other Pacific Islander; White
American Indian or Alaskan Native; Asian; Black / African American; Native Hawaiian / Other Pacific
Islander; White; Hispanic / Latino
American Indian or Alaskan Native; Not Hispanic or Latino
ETHNICITYDESCRIPTION
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Hispanic or Latino
Not Hispanic or Latino
128
RACEETHNICITY
RACEDESCRIPTION
Asian; Not Hispanic or Latino
Black or African American; Not Hispanic or Latino
Native Hawaiian or Other Pacific Islander; Not Hispanic or Latino
White; Not Hispanic or Latino
American Indian or Alaskan Native; White; Not Hispanic or Latino
Asian; White; Not Hispanic or Latino
Black or African American; White; Not Hispanic or Latino
American Indian or Alaskan Native; Black or African American; Not Hispanic or Latino
American Indian or Alaskan Native; Asian; Not Hispanic or Latino
ETHNICITYDESCRIPTION
Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
211
212
213
214
215
American Indian or Alaskan Native; Native Hawaiian or Other Pacific Islander; Not Hispanic or Latino
Asian; Black or African American; Not Hispanic or Latino
Asian; Native Hawaiian or Other Pacific Islander; Not Hispanic or Latino
Black or African American; Native Hawaiian or Other Pacific Islander; Not Hispanic or Latino
Native Hawaiian or Other Pacific Islander; White; Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
216
American Indian or Alaskan Native; Asian; Black or African American; Not Hispanic or Latino
American Indian or Alaskan Native; Asian; Native Hawaiian or Other Pacific Islander; Not Hispanic or
Latino
American Indian or Alaskan Native; Asian; White; Not Hispanic or Latino
American Indian or Alaskan Native; Black or African American; Native Hawaiian or Other Pacific
Islander; Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
221
American Indian or Alaskan Native; Black or African American; White; Not Hispanic or Latino
American Indian or Alaskan Native; Native Hawaiian or Other Pacific Islander; White; Not Hispanic or
Latino
222
223
224
Asian; Black or African American; Native Hawaiian or Other Pacific Islander; Not Hispanic or Latino
Asian; Black or African American; White; Not Hispanic or Latino
Asian; Native Hawaiian or Other Pacific Islander; White; Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
225
Black or African American; Native Hawaiian or Other Pacific Islander; White; Not Hispanic or Latino
American Indian or Alaskan Native; Asian; Black or African American; Native Hawaiian or Other Pacific
Islander; Not Hispanic or Latino
Not Hispanic or Latino
WICRACEETHNICITYCD
202
203
204
205
206
207
208
209
210
217
218
219
220
226
Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
129
RACEETHNICITY
WICRACEETHNICITYCD RACEDESCRIPTION
227
228
229
230
231
999
American Indian or Alaskan Native; Asian; Black or African American; White; Not Hispanic or Latino
American Indian or Alaskan Native; Asian; Native Hawaiian or Other Pacific Islander; White; Not
Hispanic or Latino
American Indian or Alaskan Native; Black or African American; Native Hawaiian or Other Pacific
Islander; White; Not Hispanic or Latino
Asian; Black or African American; Native Hawaiian or Other Pacific Islander; White; Not Hispanic or
Latino
American Indian/Alaskan Native; Asian; Black/African American; Native Hawaiian/Other Pacific
Islander; White; Not Hispanic/Latino
Unknown
ETHNICITYDESCRIPTION
Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
Not Hispanic or Latino
Unknown
130