SPONSORSHIP PACKET
HOT WHEELZ is an all-female Formula SAE Electric team
dedicated to PROFESSIONALISM, MENTORSHIP, and
EXPERIENTIAL LEARNING, providing students with the
opportunity to gain hands-on design and build experience.
Who is RIT Hot Wheelz?
We are the RIT Hot Wheelz Formula SAE Electric Team, a
group of undergraduate women engineering students
stemming from the Kate Gleason College of Engineering
at the Rochester Institute of Technology. We come from all
different backgrounds, experience, majors, and interests,
but we come together to form a team of innovative and
creative race enthusiasts.
Our unique team fosters an environment of learning and
teaching, where members have the opportunity to try something
new every meeting, and mentorship is highly encouraged.
Learning from each other in a hands-on, practical application not
only emphasizes concepts that have been taught in class, but
bonds our team and creates friendships that last beyond race
day.
Where Have We Been?
2012 - ELECTRIC DRAGSTER COMPTETITION
The Hot Wheelz electric vehicle team was started by a few female
engineering students, an enthusiastic advisor, and a vision to compete in
an on-campus electric vehicle competition. In our first year as a team, we
took 1st place in an electric dragster race out of 12 teams.
2013 - ELECTRIC ENDURANCE COMPETITION
We competed in an electric endurance competition that required us to
redesign a Power Wheels vehicle with the goal to complete as many laps as
possible in an hour. We took 3rd place out of 15 teams and won the
2014 - ELECTRIC AUTOCROSS COMPETITION
We competed in an electric autocross race which required us
to focus on having speed and drivability to complete the course
in the fastest time. We took 3rd place out of 12 teams.
Where Are We Going?
2016
We have had a history of
excellence in our on-campus
races, and are ready to take
our skills to the next level by
getting involved in a more rigorous competition. We will spend the next two years designing and
building a Formula Electric car from the ground up. In April 2016, we will compete in the Formula
Hybrid (Electric Only Category) event in Loudon, NH. (http://www.formula-hybrid.org/ )
Current Progress
TEAM MEETINGS—
Our highly dedicated team meets three times a week to
research, design, and build. We have specified mechanical
and electrical teams, which are further split into subgroups
to divide and conquer each part of the complex system.
This allows each member to take responsibility for a
specific aspect of the design process.
CHASSIS DESIGN—
Due to the complexity of creating a Formula SAE Chassis, three team
members developed a proposal to design and analyze the chassis in a
3-credit engineering course format. This allows the team members to
dedicate class time to focus on developing different design concept
iterations to create the optimal chassis design. This course will be
offered to a limited number of students each year.
SENIOR DESIGN—
One of the Multi-Disciplinary Senior Design Projects through
the College of Engineering involves designing an electric test
bench to troubleshoot and test performance parameters of
the vehicle’s powertrain system. This is a major benefit to
our team because it allows the electrical team to test their
system while the mechanical team builds the chassis and
frame.
December 2014 - April 2015
January 2015
July 2015
July 2015
October 2015
January 2016
April 2016
April 2016
April 1, 2016
April 25, 2016
Formula Electric
Competition
March 2016
Pre-Race Inspection
by Formula Officials
Grand Total = $102,000
January 1, 2016
February 2016
First Test Session
December 2015
Funds Raised =$75,000
October 2015
April 2016
January 2016
April 2016
December 2015 - April 2016
Phase 4 Goal = $25,000
Body, Safety Equipment, 2016 Travel,
Race Expenses, Office Supplies
April 2016
August 2015 - December 2015
Phase 3 Goal = $25,000
Wheels, Tires, Steering, Braking, Electrical Components,
Registration, Tooling
Budgeting Timeline
April 2015
April 2015 - August 2015
Phase 2 Goal = $25,000
Batteries, Motor, Chassis, Suspension
April 2015
Phase 1 Goal = $25,000
2015 Travel Expenses, Powertrain Test Bench, Team Apparel
Team Computer, Initial Build Basics
October 2014
October 2014
January 2015
August 2015
Funds Raised =$50,000
July 1, 2015
May 2015
Final Design Review
April 27, 2015
Attend 2015 Competition to
Network and Learn for 2016
April 1, 2015
May 2015 - April 2016
The Build
October 1, 2015
Project Timeline
April 2015
Funds Raised =$25,000
January 1, 2015
April 2015
First Chassis/Electrical Design Review
with Faculty & Staff
October 2014
Begin Team Meetings
Recruitment
October 2014
December 2014 - May 2015
Design Phase
Why Fund Hot Wheelz?
Ultimately, we need your help to turn our dreams into a
reality. Your investment in the RIT Hot Wheelz Formula
SAE Electric Team will provide publicity through a wide
variety of marketing channels. We are dedicated to
creating new and maintaining professional relationships
throughout this journey. You have been recommended as
a potential donor for our team, and we truly believe that
with your support, we can continue to do amazing things.
What Your Contribution Means
DEVELOPING RELATIONSHIPS —
By starting a corporate sponsorship with us, you are developing
a unique relationship with an evolving team. Future growth and
progress can be directly linked back to your contributions.
Sponsorship provides the opportunity for you to support
educational and professional advancement of our hard-working
multidisciplinary team members.
COMPANY EXPOSURE—
Company logos and acknowledgement will be present on
media venues, including, but not limited to: Facebook, Twitter,
the Hot Wheelz website, and in campus-wide University
materials.
BRAND AWARENESS—
Depending on the level of sponsorship, company logos will be
strategically sized and placed on our Formula Electric vehicle in
the 2016 race. Company acknowledgement and logos will be
apparent on our team’s gear, vehicle, and signage. This will
reach thousands of people during the competition, as well as,
throughout all networking/information sessions hosted
throughout the car build process and race week.
Levels of Sponsorship
AMBASSADOR ($10,000+)
Large logo on car
Embroidered logo on apparel
Promoted on website and social media
Thank you gift
Invitation to Donor Appreciation Event at RIT
Pre-Race Vehicle Sneak Peek
PROFESSIONAL ($5,000-$9,999)
Medium logo on car
Embroidered logo on apparel
Promoted on website and social media
Thank you gift
Invitation to Donor Appreciation Event at RIT
ADVOCATE ($2,500-$4,999)
Small logo on car
Printed name on apparel
Promoted on website and social media
Thank you gift
Invitation to Donor Appreciation Event at RIT
SUPPORTER ($1,000-$2,499)
Name on car
Printed name on apparel
Promoted on website and social media
LEADER ($500-$999)
Name printed on apparel
Promoted on social media and shout out on website
FAN ($1-$499)
Shout out on social media and website
* Gifts in kind will be accounted for based on their monetary value
Operational Budget
Chassis
Suspension
Wheels & Tires
Mechanical Components
Steering
Braking
Part
Materials
Mitering and Cutting
Links
Bearings
Springs/Shock Absorbers
Rim
Hub
Tire
Tie Rods
Rack and Pinion
Master Cylinder
Brake Pads
Brake Rotors
Body
Helmet
Balaclava
Fire Suit
Mechanical Components Total
Electric Motor
Controller
Wiring
Lithium Polymer Cells
Batteries
Packing Equipment & Enclosure
Chargers
Components
Relays, Fuses, Switches
Dashboard
Microprocessor & Sensors
LabVIEW Software
Electrical Components
Motor
Powertrain Test Bench
Bench Components
Mounting Hardware
Powertrain to Bench Connection
Electrical Components Total
Hotel
Team Travel 2015
Gas (~850 miles round trip)
Meals
Hotel
Team Travel 2016
Gas (~850 miles round trip)
Meals
Registration
Truck Rental
Race Expenses 2016
Truck Gas (~850 miles round trip)
Tooling
Hand & Power Tools
Solidworks Student Version
Software
MSC Adams Car
Team Race Shirts
Apparel
Hats
Jackets
Poster Material
Office Supplies
Workstations
Safety Equipment
Electrical Components
Additional Expenses
GRAND TOTAL
Cost
$1,500.00
$3,000.00
$200.00
$400.00
$650.00
$2,000.00
$3,000.00
$400.00
$1,200.00
$400.00
$600.00
$800.00
$1,500.00
$400.00
$60.00
$200.00
$16,310.00
$8,500.00
$4,000.00
$5,000.00
$6,000.00
$4,000.00
$4,600.00
$5,000.00
$5,000.00
$3,000.00
$3,000.00
$2,000.00
$700.00
$500.00
$300.00
$51,600.00
$3,500.00
$2,550.00
$2,675.00
$3,500.00
$2,550.00
$2,675.00
$2,150.00
$700.00
$2,300.00
$2,300.00
$2,000.00
$1,000.00
$1,000.00
$550.00
$2,200.00
$1,000.00
$2,440.00
$35,090.00
$103,000.00
Get Involved With Us
CONTACT US:
EMAIL: [email protected]
TEAM LEADS:
Maura Chmielowiec
VISIT OUR WEBSITE:
Technical Team Leader
[email protected]
585.813.5842
RITHOTWHEELZ.WEEBLY.COM
Jennifer Smith
LIKE US ON FACEBOOK:
Project Manager
[email protected]
207.649.2781
FACEBOOK.COM/RITHOTWHEELZ
TEAM LEADS:
Jodi Carville
FOLLOW US:
[email protected]
RIT HOT WHEELZ FORMULA SAE GROUP
@RITHOTWHEELZ
Marty Schooping
[email protected]
Sarah Burke
[email protected]