Appendix D
Minnesota Department of Health, WIC Program
Bank Files
Following are sample bank issuance and bank payment files.
Inputs to Systems
Input Type
Pricing File
Frequency
Daily
Issuance File
Daily
Vendor Stamp
File
Daily
Vendor File
Daily
Redemption
(Paid/Rejected)
File
Daily
Provider
Current Contractor
to banking
contractor
Current Contractor
to banking
contractor
Current Contractor
to banking
contractor
Current Contractor
to banking
contractor
Banking contractor
to current
contractor
Purpose
Provides pricing information to the
banking contractor to process the
benefits
Provides issuance details for the
benefits that were issued
Provides vendor information including
stamp number, activation and
termination dates
Provides vendor demographic
information
Provides redemption information to be
uploaded into the information system
Pricing File
Data elements in pricing file:
Data Elements
Purpose
PeerGroup
Used to group vendors by size and ownership structure
CheckCode (FI Type)
Unique identifier associated with combination of items on the
benefit.
AveragePrice
Average price for the FI Type for the Peer group
Price (maximum)
The maximum price for the FI Type for the Peer group
General Information
The banking contractor will receive a file daily from the contractor with pricing information. The name of
the file will be MNBPnnnnnnn.TXT (nnnnnn will be a client generated sequential number). The file will be
a complete replacement. The file layout follows:
Pricing File Detail Record
Data Elements
RecordID
PeerGroup
CheckCode (FI
Type)
AveragePrice
Price (Maximum)
Bank Files
Start
Pos
1
4
6
Size
3
2
5
11
17
6
6
Contents
Char ‘PBA’
Char Peer Group ID
Char Checkcode/FI Type
Currency Average Amount
Currency Maximum Price for Check/FI
Page D-1
Appendix D
Minnesota Department of Health, WIC Program
Issuance File
Data fields in issuance file:
Data Elements
SerialNumber
FirstDateToUse
LastDateToUse
ProgramCode
ComplianceBuy
FoodInstrument
Type
Program ID
StateWICID
Purpose
Benefit Serial Number
Identifies the first date the benefit can be redeemed at a vendor
Identifies the last date the benefit can be redeemed at a vendor
Identifies which program the benefit is for (always 0 for WIC)
Flags if the benefit was printed as a compliance buy
Code identifying the combination of foods and item quantities on the benefit
Agency that issued the benefit
The ID number of the participant that was issued the benefit
General Information
The banking contractor will receive a daily issuance file, even if the file is empty (trailer record only) via
FTP. The name of the file will be ISMNmmdd.wic where mmdd represents the file date. The file layout
follows:
Issuance File Header Record
Data Elements
RecordID
FromMachine
ToMachine
FileDate
FileName
Start
Pos
1
4
10
16
24
Size
3
6
6
8
8
Start
Pos
1
Size
2
4
12
20
28
29
30
31
36
41
8
8
8
1
1
1
5
5
8
Contents
Character ‘IAA’
Character ‘MN8888’
Char ‘??????’
Date ‘yyyymmdd’
Char ‘ISMNmmdd’
Issuance File Detail Record
Data Elements
RecordID
SerialNumber
FirstDateToUse
LastDateToUse
ProgramCode
PharmacyInd
ComplianceBuy
FoodInstrumentType
ProgramID
StateWICID
Bank Files
Contents
Character ‘IBA’
Character Food Instrument Number
Date YYYYMMDD
Date YYYYMMDD
Character, 0 for WIC
Space (not used currently)
Character, Y/N
Check code
Agency
Participant ID
Page D-2
Appendix D
Minnesota Department of Health, WIC Program
Issuance File Trailer Record
Data Elements
RecordID
IBA Record Count
Start
Pos
Size
1
4
3
5
Contents
Character ‘IA9’
Total count of all records being transmitted in the
issuance file
Vendor Stamp File
Data elements in vendor file:
Data Elements
VendorID
StampID
Activation date
Termination date
Purpose
Number used to identify the vendor in the system
Stamp number used by vendor on benefits for deposit
Date vendor authorized to process WIC benefits
Date vendor is no longer authorized to process WIC benefits
General Information
The banking contractor will receive a vendor stamp file daily via an FTP site. The name of the file will be
MNBSnnnnnn.TXT- nnnnnn representing a unique sequential number. The file layout follows:
Vendor Stamp File Detail Record
Data Elements
RecordID
VendorID
StampID
Activation Date
Termination Date
Start
Pos
1
4
10
16
24
Size
3
6
6
8
8
Contents
Character ‘SBA’
Character
Character
Date ‘yyyymmdd’
Date ‘yyyymmdd’
Vendor File
Data elements in vendor file:
Data Elements
VendorID
VendorClass
(peerGrpID)
PharmacyInd
Vendor Rtg No
Vendor Acct No
Vendor Name
Address 1
Address 2
City
State
Zip Code
Bank Files
Purpose
Number used to identify the vendor in the system
Grouping for vendors by size and ownership type
Y/N indicator for Pharmacy vendors
Bank routing number recorded for a vendor
Bank account number recorded for a vendor
Vendor’s name
Address recorded for the vendor
Second line of the address recorded for a vendor
City recorded for the vendor
State where vendor is located
Zip code for the vendor
Page D-3
Appendix D
Minnesota Department of Health, WIC Program
General Information
The banking contractor will receive a vendor file daily via an FTP site. The name of the file will be
MNBVnnnnnn.TXT- nnnnnn representing a unique sequential number. The file layout follows:
Vendor File Detail Record
Data Elements
RecordID
VendorID
VendorClass(PeerG
rpID)
PharmacyInd
Vendor Rtg No
Vendor Acct No
Vendor Name
Address1
Address2
City
State
Zip Code
Start
Pos
1
4
10
Size
3
6
2
12
13
23
33
83
133
183
213
215
1
10
10
50
50
50
30
2
9
Contents
Character ‘SBA’
Character
Character
Char Y/N
Character
Character
Character
Character
Character
Character
Character
Character
Redemption (Paid/Rejected) File
Data fields in Redemption file:
Data Elements
PaidInd
SerialNumber
PaidDate
PaidAmount
RejectDate
RejectCode
PresentmentAmount
Fill
StampNumber
ProgramCode
Bank Files
Purpose
Y/N indicator of payment
Benefit’s unique identifier
Date benefit was paid
Amount paid to the vendor
Date benefit was rejected if applicable
Reason for rejection
Value benefit was presented for
Char
Stamp number of the vendor who received the
benefit
Program code (0- WIC)
Page D-4
Appendix D
Minnesota Department of Health, WIC Program
General Information
This file will be received by the contractor from the banking contractor daily. The name of the file is
PDMNmmddyy.txt and will be delivered via an FTP site. The file layout is as follows:
Redemption (paid/rejected) File Header Record:
Data Elements
RecordID
FromMachine ID
ToMachine ID
FileDate
FileName
VersionID
ProgramCode
Start
Pos
1
4
10
16
24
34
42
Size
3
6
6
8
10
8
1
Contents
Character
Character
Character
Char ‘mmddyy’
Character PDMNmmddyy.txt
Character
Character (0 for WIC)
Start
Pos
1
4
5
13
21
28
36
37
44
46
50
Size
3
1
8
8
7
8
1
7
2
4
1
Contents
Redemption (paid/rejected) File:
Data Elements
RecordID
PaidInd
SerialNumber
PaidDate
PaidAmount
RejectDate
RejectCode
PresentmentAmount
Fill
StampNumber
ProgramCode
Character
Character ‘Y/N’
Number
Date ‘mmddyyyy’
Number
Character ‘mmddyyyy’
Character
Number
Char
Number
Character
Redemption (paid/rejected) File Trailer Record:
Data Elements
RecordID
RBA Record
RCA Record
Presentment Total
Paid Total
Bank Files
Start
Pos
1
4
11
16
29
Size
3
7
5
13
13
Contents
Char
Number
Number
Number
Number
Page D-5