April
2016 #1
TO: All WIC Staff
FROM: Operations
Unit
DATE: 4/13/2016
PAGES: 6
HuBERT Update .......................................................................................................................................... 2
Two Other Changes Included in the April 9th Update .......................................................................................... 2
TIPS, GUIDANCE & BEST PRACTICES ............................................................................................................ 2
Please Return Hardware to CSC; Not State Office ............................................................................................... 2
REPORTS ..................................................................................................................................................... 2
New Data and Reports Available on the MDH WIC Website and FileZilla ........................................................... 2
New and Revised Infoview Report Templates ..................................................................................................... 4
FORMULA CHANGE ..................................................................................................................................... 6
Neocate Splash Unflavored .................................................................................................................................. 6
HuBERT Hints #1
April 2016
Page | 1
HuBERT Update
Two Other Changes Included in the April 9th Update
The following two additional changes were included in the April 9th Update:
•
•
Phone Contact added to Note Subject drop-down list
Neocate Splash Unflavored formula added (see page 6 for formula details)
TIPS, GUIDANCE & BEST PRACTICES
Please Return Hardware to CSC; Not State Office
Hardware that is being returned to State inventory or surplus should be returned to CSC and not the State
Office. Please call the MN Help Desk at 1.800.488.8799; 2; 2 to request a return label.
REMINDER! If using previously shipped packages, please be sure to remove any old stickers or scratch out any
old information labels.
REPORTS
New Data and Reports Available on the MDH WIC Website and FileZilla
New data and reports are regularly being added to the MDH WIC website and FileZilla. You can look to each
month’s first HuBERT Hints to provide an overview of the new information available.
Local agency staff can run end-of month reports from the previous month from HuBERT’s Reports
Environment usually between the 17th to the 20th of the current month. Monthly Participation reports also are
available at http://www.health.state.mn.us/wic/localagency/program/pptn/ffy2016.html
New Annual Reports for CHBs, County and City of Residence on Website
Maps – Children (Weight Status, Growth & Anemia)
•
2015 Obesity and Overweight Status in Children Ages 2 up to 5 years Participating in MN WIC for County of
Residence
•
2015 Obesity in Children Ages 2 up to 5 years Participating in MN WIC for County of Residence
•
2015 Overweight in Children Ages 2 up to 5 years Participating in MN WIC for County of Residence
Maps – Breastfeeding
•
2015 Breastfeeding Initiation for County of Residence
•
2014 Breastfeeding Initiation and Duration at 3, 6, and (preliminary) 12 months, for County of Residence
HuBERT Hints #1
April 2016
Page | 2
Anemia
•
2011 Anemia: Infants and Children Anemia (low hemoglobin) in Infants and Children Participating in Minnesota
WIC during Calendar Year 2011 AOIC Race/Ethnicity for CHB, County, and City of Residence
Health Risks
•
2015 Pre-Pregnancy Smoking Totals for CHB, County, and City of Residence
•
2014 Pre-Pregnancy Smoking Totals for CHB, County, and City of Residence
Weight Status – Annual Reports
•
2015 Weight Status in Children Ages 2 up to 5 Years Participating in Minnesota WIC during Calendar Year 2015
for CHB, County, and City of Residence
New Annual Reports by Agency and Grantee on the FileZilla/FTP Site
Breastfeeding
•
2014 Breastfeeding Initiation and Duration at 2 weeks, 2 months and 3 months by Agency, Grantee
Weight Status
•
2015 Weight Status in Children Ages 2 up to 5 Years Participating in Minnesota WIC during Calendar
Year 2015, for Agency and Grantee
•
2015 Weight Status in Children Ages 2 to 5 Years of Age Participating in Minnesota WIC During
Calendar Year 2015 by Race/Ethnicity, for Agency and Grantee
•
2015 Weight Status in Children Ages 2 up to 5 Years Participating in Minnesota WIC during Calendar
Year 2015 by Race/Ethnicity Alone or in Combination with Other Races (AOIC), for Agency and Grantee
Cash Value Vouchers/ Food Benefits
•
2012 Fruit and Vegetable Cash Value Voucher Redemption for Women, Infants, and Children
Participating in Minnesota WIC During Calendar Year 2012 By Race/Ethnicity, by Grantee and by
Agency
•
2012 Fruit and Vegetable Cash Value Voucher Redemption for Women, Infants, and Children
Participating in Minnesota WIC during Calendar year 2012 by Race/Ethnicity Alone or in Combination
(AOIC), by Grantee and by Agency
Anemia
•
2011 Anemia (low hemoglobin) in Infants and Children Participating in Minnesota WIC during Calendar
Year 2011 AOIC Race/Ethnicity By CHB of Residence, County of Residence, by Agency and by Grantee
•
2011 Anemia (low hemoglobin) in Infants and Children Participating in Minnesota WIC during Calendar
Year 2011 by Grantee and Race/Ethnicity by Agency and by Grantee
HuBERT Hints #1
April 2016
Page | 3
Health Risks: Smoking
•
2014 Pre-Pregnancy Smoking Totals for Agency and Grantee (updated for full year)
•
2015 Pre-Pregnancy Smoking Totals for Agency and Grantee
New and Revised Infoview Report Templates
The following new and revised Infoview Report Templates have been posted to the Infoview Public
Folders/MN SHARED folders.
Report Topic
Name
Description/Output
Benefits &
Redemption
Cash-Value Benefit
Redemption Activity
Revisions: Added count of unused CVBs columns to Local
Agency Breakdown.
(Revised 4.11.16)
Up through August 2014 this report was saved to the FileZilla
(FTP) site and was named Fruit & Vegetables Redemption
Activity.
This report has one tab and provides both State and Local
Agency information about fruit and vegetable cash-value
benefits (CVBs). The output provides a count of issued,
redeemed, and unused CVBs, along with the percentage
redeemed, for women, children and infants for the specified
participation month.
Guidance Document
Benefits &
Redemption
Count of Participants
& Households Issued
Benefits by Date &
Time
(REVISED 4.11.16)
Revisions: This report used to be titled BENEFIT ISSUANCE BY
DATE & TIME. It has been revised to provide only a count of
issuance by participants and households. The participant
detail lists have been removed since this information can also
be found in the BENEFITS ISSUED ON DATE AT CLINIC and
PARTICIPANTS ISSUED BENEFITS report templates. Also, the
tabs have been combined so that there are only two tabs
instead of six.
This report has two tabs and provides a count of participants
and households who were issued benefits during the specified
time period by date and hour of the day Tab 1 provides a
count based on all benefits issued. Tab 2 provides a count
based only on nutrition visits (benefit pick-ups); participants
who were issued benefits at a certification or Midcertification Assessment (MCA) on the same date as the
benefits were issued aren’t included in the count. The report
outputs are grouped by Clinic ID.
Guidance Document
HuBERT Hints #1
April 2016
Page | 4
Report Topic
Name
Description/Output
Benefits &
Redemption
Count of Participants
& Households Issued
Benefits by Weeks,
Days & Dates
This report has two tabs and provides a count of participants
and households who were issued benefits during the specified
time period based on the week in the year (see NOTES), day
and date. Tab 1 provides a count based on all benefits issued.
Tab 2 provides a count based only on nutrition visits (benefit
pick-ups); participants who were issued benefits at a
certification or Mid-certification Assessment (MCA) on the
same date as the benefits were issued aren’t included in the
count. The report outputs are grouped by Clinic ID.
(4.7.16)
Guidance Document
Benefits &
Redemption
Mailed Benefits
(4.4.16)
This report provides a list of participants who were mailed
benefits issued during a specified time period by the specified
agencies. The report output provides both the date and time
the mailed benefits were issued along with the Staff ID of the
person who issued them.
Guidance Document
Benefits &
Redemption
Mailed Benefits:
Counted, Replaced &
Redeemed
(Revised – 4.4.16 –
previously titled MAILED
BENEFITS)
Revisions: This report used to be titled MAILED BENEFITS.
However, it provides more than a list of participants issued
mailed benefits, which is what the new MAILED BENEFITS
report (above) provides. This report indicates if the mailed
benefits were counted for the participation month, if the
mailed benefits were replaced, and whether they were
redeemed. It can also only be run for one participation
month and one agency at a time.
This report has five tabs. The first tab provides a list and
count of participants to whom benefits were mailed during
the specified participation month by the specified agency.
The Tab 2 provides a list and count of these participants
whose mailed benefits were voided and whether they were
counted as of the current date (see Notes). Tab 3 provides a
subset of the participants whose mailed benefits were voided
and who subsequently had a replacement set issued for that
same month. Tab 4 provides redemption information for
each mailed benefit for participants listed in Tab 1. The last
tab provides total redemption for each participant listed in
Tabs 1 and 4.
Guidance Document
Food & Formula
/Benefits &
Redemption
Food & Formula
Children Issued $6.00
CVBs – REMOVED
4.11.16
This report template has been removed/deleted since there
shouldn’t be any children receiving $6.00 CVBs (changed to
$8.00 CVBs in May 2014).
Children with $6.00
CVBs on Future Food
Packages – REMOVED
This report template has been removed/deleted since there
aren’t any children with future food packages that have $6.00
CVBs.
4.11.16
HuBERT Hints #1
April 2016
Page | 5
FORMULA CHANGE
Neocate Splash Unflavored
Change: New
Manufacturer: Nutricia
Screen Description: Neocate Splash Unflavored (8 oz RTU)
Benefit Description: container(s) 8 oz. RTU Neocate Splash Unflavored
Type: Ready-to-Use (RTU)
Unit of Measure: Containers
Packaging: 27 boxes per case
Effective Date: 4/9/16
Allowed
Infant 01 month
Infant 13
months
Infant 4-5
months
Infant >
6
months
Child 1-2
years
Child 2-3
years
0
0
0
0
Yes
Yes
Yes
Yes
113
113
113
113
Child 3-5 Pregnant
years
6 thru 65
BF 6
thru
65
NonBF <18
yrs
Non-BF
>18 yrs
Yes
Yes
Yes
113
113
54
54
Initial quantities:
Children/Pregnant
Fully BF
0
0
0
0
113
Mostly-BF
0
0
0
0
113
Some-BF
0
0
0
0
113
Non-BF
0
0
0
0
Max on Benefit
(Distribution)
0
0
0
0
HuBERT Hints #1
April 2016
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