March
2016 #1
TO: All WIC Staff
FROM: Operations
Unit
DATE: 3/2/2016
PAGES: 6
IMPORTANT DATES
Tuesday, March 8, 2016 – HuBERT Training Database Unavailable – Data Refresh and Maintenance
Sunday, March 13, 2016 – Daylight Saving Time Begins  Set Clock Forward
Tuesday, March 15, 2016 – Benefit Stock Orders Due
TIPS, GUIDANCE & BEST PRACTICES ............................................................................................................ 2
HuBERT Training Database Refresh & Maintenance ............................................................................................ 2
Select from the Fixed Nighttime Location Drop-Down List – Do Not Type into Field.......................................... 2
Deactivate Inactive Users in HuBERT ................................................................................................................... 2
REPORTS ..................................................................................................................................................... 3
New Data and Reports Available on the MDH WIC Website and FileZilla ........................................................... 3
New and Revised Infoview Report Templates ..................................................................................................... 4
FORMULA CHANGES ................................................................................................................................... 5
Description Changes and One New Formula........................................................................................................ 5
HuBERT Hints #1
March 2016
Page | 1
TIPS, GUIDANCE & BEST PRACTICES
HuBERT Training Database Refresh & Maintenance
On Tuesday, March 8th, the Training Database will be refreshed and undergo a maintenance process whereby
the current user accounts will be deactivated and new accounts will be created. These new accounts will
associate the user ID with the agency, which will provide the training user access to that agency’s clinics
(including their Local Use Codes, etc.).
A result of this is that the current training user accounts will no longer work to access the training database.
Agencies with a training machine will need to call the Help Desk to obtain a new user login.
Select from the Fixed Nighttime Location Drop-Down List – Do Not Type into Field
The Fixed Nighttime Location field in the Demographics is a statewide list that users can select from to
indicate where a homeless participant might be temporarily staying. It is not meant to be a specific
designation but rather a general indicator of where the participant is currently staying at night.
It’s different from other fields in that it has a drop-down list to select from and is also a field that can be typed
into.
Please do NOT type into this field! Select the option that most closely applies from the list provided. If you
would like to see another general option added, you can submit a Local Agency HuBERT – Change Request
Form (select Add Drop-down Addition Suggestion from the Type drop-down) and the State will review the
suggestion and add it if appropriate.
Deactivate Inactive Users in HuBERT
Staff who are no longer with your WIC agency should have their HuBERT user access deactivated. An Infoview
report called STAFF IDS & NAMES found in the MN SHARED/STAFF MANAGEMENT folder provides a list of
currently active users who have logged into your agency on Production.
Agencies should ensure the users on this report should still have access to HuBERT. If a user should no longer
have access, a HuBERT User Request (requires sign-in to a CFH account ) found on the CFH Forms and
Applications page should be submitted to deactivate the user’s access.
Please note that since some CSC staff (Carl Medley, Jason Bunselmeyer) and State staff (Tami Matti, Sarah
Mallberg) have access to agencies on Production and may have had to log in at some point, they may display in
your user list. Please disregard these names if any of them display on your report.
HuBERT Hints #1
March 2016
Page | 2
REPORTS
New Data and Reports Available on the MDH WIC Website and FileZilla
New data and reports are regularly being added to the MDH WIC website and FileZilla. You can look to each
month’s first HuBERT Hints to provide an overview of the new information available.
New Annual Reports for CHBs, County and City of Residence on Website
Food Benefits – Annual Reports
•
CY 2013 Cash-Value Benefit Redemption
o Women and Children
o Women and Children by Race/Ethnicity
o Women and Children by Race Ethnicity AOIC
o All CVB for Women, Infants and Children
o All CVB for Women, Infants and Children by Race/Ethnicity
o All CVB for Women, Infants and Children by Race/Ethnicity AOIC
•
CY 2012 Cash-Value Benefit Redemption
o Women and Children
o Women and Children by Race/Ethnicity
o Women and Children by Race Ethnicity AOIC
o All CVB for Women, Infants and Children
Anemia: Infants and Children – Race/Ethnicity
•
CY 2013 for CHB, City and County of Residence
o Anemia in Infants and Children Participating in MN WIC by Race/Ethnicity
o Anemia in Infants and Children Participating in MN WIC by Race/Ethnicity AOIC
Minnesota WIC Facts 2016
New Annual Reports by Agency and Grantee on the FileZilla/FTP Site
•
CY2013 Anemia
o Children Race Ethnicity
o Children Race Ethnicity AOIC
•
CY 2014 Cash-Value Benefit Redemption
o All totals
o All Race/Ethnicity
o All Race/Ethnicity AOIC
o Child Race/Ethnicity AOIC
•
CY 2013 Cash-Value Benefit Redemption
HuBERT Hints #1
March 2016
Page | 3
o
o
o
o
o
o
•
All Race/Ethnicity
Women Totals
Women Race/Ethnicity
Women Race/Ethnicity AOIC
Child Race/Ethnicity
Child Race/Ethnicity AOIC
CY 2012 Cash-Value Benefit Redemption
o Women Totals
o Women Race/Ethnicity
o Women Race/Ethnicity AOIC
o Children by Race Ethnicity
o Children Race/Ethnicity AOIC
New and Revised Infoview Report Templates
The following new and revised Infoview Report Templates have been posted to the Infoview Public
Folders/MN SHARED folders.
Report Topic
Name
Program Management Due for Certification,
(also found in Mailing Mid-Certification
Assessment or
Labels)
Nutrition Visit
(2.11.16)
Description/Output
This report has five tabs and provides a list of
participants that are due for a Certification, Midcertification Assessment (MCA), or Nutrition
Visit/Benefit Pick-up (NV) during a specified time period
who currently belong to the specified agency. The
report output displays whether the participant has a
future appointment and the type of appointment if one
has been scheduled. It also provides contact information
(authorized rep’s name and telephone #) and labels
(participant’s name, authorized rep’s name and address).
Guidance Document
Program Management Count of Nutrition
Visits, Certifications
and Mid-certification
Assessments by
Grantee & Agency
(2.23.16)
HuBERT Hints #1
March 2016
This report provides a count of Nutrition Visits (when
benefits are picked up), Certifications and Midcertification Assessments (MCAs) during the specified
time period for the specified Grantee and agencies
assigned to that Grantee.
Guidance Document
Page | 4
Report Topic
Name
Description/Output
State Use Questions
No Answer to
Breastfeeding
Exclusivity State Use
Question #1
This report has three tabs and provides a list, counts and
percentages by Staff ID of participants born during a
specified time period and currently belonging to the
specified agency who do not have an answer to the
Breastfeeding Exclusivity State Use Question #1. The last
tab provides a count and percentage by selected answer.
(2.24.16)
Guidance Document
FORMULA CHANGES
Description Changes and One New Formula
Description Change to Some Similac Formulas
The words “Expert Care” were removed from the screen and benefit descriptions for the following formulas:
•
•
•
•
•
•
•
•
Similac Alimentum (2 oz RTF)
Similac Alimentum (8 oz RTF)
Similac Alimentum (32 oz RTF)
Similac 24 Cal w/Iron (2 oz RTF)
Similac for Diarrhea (quarts)
Similac Neosure (13.1 oz powder)
Similac Neosure (2 oz RTF)
Similac Neosure (32 oz RTF)
HuBERT Hints #1
March 2016
Page | 5
Formula: Similac Alimentum
Change: New
Manufacturer: Abbott
Screen Description: Similac Alimentum (12.1 oz pwd)
Benefit Description: container(s) 12.1 oz powder Similac Alimentum
Type: Powder
Unit of Measure: Containers
Packaging: 6 containers/case
Effective Date: 6/1/16
Allowed
Infant 01 month
Infant 13
months
Infant 4-5
months
Infant >
6
months
Child 1-2
years
Child 2-3
years
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
10
10
10
0
Child 3-5 Pregnant
6 thru 65
years
BF 6
thru
65
NonBF <18
yrs
Non-BF
>18 yrs
No
No
No
0
0
0
0
Max quantities:
Children/Pregnant
Fully BF
0
0
0
0
0
Mostly-BF
1
5
6
4
0
Some-BF
10
10
11
8
0
Non-BF
10
10
11
8
Max on Benefit
(Distribution)
4
4
4
4
HuBERT Hints #1
March 2016
4
4
4
0
0
Page | 6