February
2016 #1
TO: All WIC Staff
FROM: Operations
Unit
DATE: 2/3/2016
PAGES: 10
TIPS, GUIDANCE & BEST PRACTICES ............................................................................................................ 2
Risk Factor 425X Should Never Be Assigned at Cert/Recert ................................................................................ 2
The Help Desk Is Your First Call for Assistance with HuBERT ............................................................................... 2
IDENTIFIED BUGS/ISSUES in HuBERT ........................................................................................................... 2
Error When Running Reports in Infoview............................................................................................................. 2
REPORTS ..................................................................................................................................................... 3
Revisions Made to the Reports & Data Page on the MDH WIC Website ............................................................. 3
New Data and Reports Available on the MDH WIC Website and FileZilla ........................................................... 4
New and Revised Infoview Report Templates ..................................................................................................... 5
FORMULA CHANGES ................................................................................................................................... 8
Two New Formulas and One Formula Made Inactive .......................................................................................... 8
HuBERT Hints #1
February 2016
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TIPS, GUIDANCE & BEST PRACTICES
Risk Factor 425X Should Never Be Assigned at Cert/Recert
Risk Factor 425X should never be assigned at a cert/recert since it is a risk factor that was created by the State
Office to allow HuBERT users to use the default food package functionality for children turning two years old
when they don’t have a current valid risk factor that overlaps the 1-2 and 2-3 age categories.
For example, a child certified at 18 months may have only been assigned Risk Factor 428 – Dietary Risk
Associated with Complementary Feeding Practices, which is applicable through 23 months of age. At the time
of the cert, the system could not auto-generate the two-year default food package because there wasn’t an
applicable risk factor for the 2-3 age category.
Once the child turns two, you will need to generate an approriate food package in order to issue benefits. If
you try to do so, the system will generate an error indicating the child doesn’t have a valid risk factor. In this
instance, you would assign Risk Factor 425X so that you can create a default food package.
The Help Desk Is Your First Call for Assistance with HuBERT
This is a reminder that the MN Help Desk should always be your first point of contact for any questions or
assistance you may need with HuBERT. In most cases, they are immediately available and can provide much
more direct assitance than the State Office. You can contact them either by phone at 1-800-488-8799 or email
at [email protected].
IDENTIFIED BUGS/ISSUES in HuBERT
Error When Running Reports in Infoview
We have had a couple of instances in which the following error displays when trying to run a report in
Infoview. If this occurs, please contact the Help Desk immedately to inform them. CSC will need to reboot the
Infoview server to resolve the error.
CSC is currently researching the issue and its long-term resolution.
HuBERT Hints #1
February 2016
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REPORTS
Revisions Made to the Reports & Data Page on the MDH WIC Website
The Reports & Data section on the MDH WIC website has been revised. Highlights of the changes include:
A new Food Benefits section
has been added where
annual reports on issuance
and redemption will be
posted. Currently, annual
summary and Race/Ethnicity
reports on Fruit and
Vegetable Cash-Value
Benefits issuance and
redemption have been
posted along with maps of
WIC dollars spent in local
grocery stores by
Congressional District for
FFY 2013, 2014 and 2015.
A new Health Equity section
has also been added to
provide a quick link to
annual data on health
indicators and program
participation reported by
Race/Ethnicity.
Please note that Race/Ethnicity data continues to
be incorporated into each of the data wheel
sections.
The links previously accessed via the Other Data
& Reports section have been moved:
HuBERT Hints #1
February 2016
•
The link to the 2014 WIC Participant and
Program Characteristics Report moved to the
Participation & Demographics page.
•
The links to the Minnesota Public Health Data
Access and Minnesota County Health Tables
have been moved to the bottom of the
Reports & Data page.
Page | 3
New Data and Reports Available on the MDH WIC Website and FileZilla
New data and reports are regularly being added to the MDH WIC website and FileZilla. You can look to each
month’s first HuBERT Hints to provide an overview of the new information available.
New Annual Reports for CHBs, County and City of Residence on Website
Breastfeeding – Annual Reports
•
CY 2013 and CY 2014 for CHB, City and County of Residence
o BF Initiation and Duration for Infants at 2 weeks, 2 months and 3 months
o BF Initiation and Duration for Infants at 2 weeks, 2 months and 3 months by Race/Ethnicity
o BF Initiation and Duration for Infants at 2 weeks, 2 months and 3 months by Race/Ethnicity
AOIC
o BF Initiation and Duration for Infants at 3 months, 6 months, and 12 months
o BF Initiation and Duration for Infants at 3 months, 6 months, and 12 months by Race/Ethnicity
o BF Initiation and Duration for Infants at 3 months, 6 months, and 12 months by Race/Ethnicity
AOIC
Food Benefits – Annual Reports
•
CY 2014 Cash-Value Benefit Redemption
o Women, Infants and Children
o Women, Infants and Children by Race/Ethnicity
o Women, Infants and Children by Race Ethnicity AOIC
Food Benefits – Maps
2015 WIC Average Monthly Participation and WIC Dollars Spent in Local Grocery Stores on Food by Congressional
District, FFY 2015
New Annual Reports by Agency and Grantee on the FileZilla/FTP Site
•
BF Initiation and Duration – CY2013 for Agency and Grantee
o BF Initiation and Duration for Infants at 2 Weeks, 2 Months and 3 Months
o BF Initiation and Duration for Infants at 2 Weeks, 2 Months and 3 Months by Race/Ethnicity
o BF Initiation and Duration for Infants at 3 Months, 6 Months and 12 Months
o BF Initiation and Duration for Infants at 3 Months, 6 Months and 12 Months by Race/Ethnicity
•
CY 2014 Cash-Value Benefit Redemption
o Women, Infants and Children
o Women, Infants and Children by Race/Ethnicity
o Women, Infants and Children by Race Ethnicity AOIC
HuBERT Hints #1
February 2016
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New and Revised Infoview Report Templates
The following new and revised Infoview Report Templates have been posted to the Infoview Public
Folders/MN SHARED folders.
Report Topic
Name
Program Management One Call: Missed Appts
(also found in
with No Future Appts
Appointments)
Scheduled
(Revised 2.1.16)
Description/Output
REVISION: Revised some criteria and added Tab 3 Households
This report is for agencies participating in the One Call
automated messaging project and utilizing the Local
Use Question (LUQ) in Position 6. The report output
has three tabs. Tab 1 – Reference is a reference report
that can be used to obtain the value IDs necessary to
identify participants who are participating in the One
Call automated messaging project. It also has a list of
Appointment Type IDs and their descriptions, which
can be used to help agencies and One Call specify the
type of appointments that require contact. Tab 2 Participants provides a list of participants that missed a
scheduled appointment during a specified time period
in the past and do not have a future appointment
scheduled (no appointment scheduled after the
current date) and who want to be notified by One Call
for missed appointments via voice messages, texts, or
emails. Tab 3 – Households provides the same list as
Tab 2 – Participants but removes all individual
information (such as appointment date, time, type,
State WIC ID and first name). Only information that
pertains to the entire household is provided. This is for
agencies that prefer to send one message for the
entire household.
Guidance Document
Benefits &
Redemption
(also found in Mailing
Labels)
Participants Issued
Benefits
(Revised 2.1.16)
REVISION: Added WIC Type to PROMPTS; added
Clinic ID, WIC Type, Telephone # and Issued Date to
columns.
This report output provides a list and count of
participants based on specified WIC Types who were
issued benefits during a specified time period at a
specified agency (or agencies).
Guidance Document
HuBERT Hints #1
February 2016
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Report Topic
Name
Participation –
2015 Calendar Year
Unduplicated/CY 2015 Minnesota WIC
by WIC Category
Unduplicated
Participation Count by
Agency
(1.6.16)
Description/Output
This report provides an unduplicated count by Agency
for calendar year 2015. Participants are counted once
based on the agency where their first set of benefits
were issued in 2015. WIC type and breastfeeding
status (if applicable) reflect the participant at the time
of issuance.
Guidance Document
Participation –
2015 Calendar Year
Unduplicated/CY 2015 Minnesota WIC
by WIC Category
Unduplicated
Participation Count by
CHB of Residence
(1.5.16)
This report provides an unduplicated count by the CHB
of residence for calendar year 2015. Participants are
counted when their first set of benefits were issued in
2015 and the CHB of residence is based on the county
where the participant currently resides. WIC type and
breastfeeding status (if applicable) reflect the
participant at the time of issuance.
Guidance Document
Participation –
2015 Calendar Year
Unduplicated/CY 2015 Minnesota WIC
by WIC Category
Unduplicated
Participation Count by
County of Residence
(1.19.16)
This report provides an unduplicated count by the
County of residence for calendar year 2015.
Participants are counted when their first set of benefits
were issued in 2015 and the county of residence is
based on the county where the participant currently
resides. WIC type and breastfeeding status (if
applicable) reflect the participant at the time of
issuance.
Guidance Document
Participation –
2015 Calendar Year
Unduplicated/CY 2015 Minnesota WIC
by WIC Category
Unduplicated
Participation Count by
City of Residence
(1.25.16)
This report provides an unduplicated count by the
current city of residence for calendar year 2015.
Participants are counted when their first set of benefits
were issued in 2015 and the city of residence is based
on the city where the participant currently resides.
WIC type and breastfeeding status (if applicable)
reflect the participant at the time of issuance.
Guidance Document
HuBERT Hints #1
February 2016
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Report Topic
Name
Participation –
2015 Calendar Year
Unduplicated/CY 2015 Minnesota WIC
by WIC Category
Unduplicated
Participation Count by
Grantee
(1.5.16)
Description/Output
This report provides an unduplicated count by Grantee
for calendar year 2015. Participants are counted once
based on the agency where their first set of benefits
were issued in 2015. WIC type and breastfeeding
status (if applicable) reflect the participant at the time
of issuance.
Guidance Document
Participation –
Minnesota WIC
Unduplicated/CY 2015 Participation by
by WIC Category
Unduplicated
Race/Ethnicity by
Agency for Calendar
Year 2015
(1.12.16)
Participation –
Minnesota WIC
Unduplicated/CY 2015 Participation by
by WIC Category
Unduplicated
Race/Ethnicity by CHB
of Residence for
Calendar Year 2015
(1.25.16)
This report provides an unduplicated count by
Race/Ethnicity and Agency for calendar year 2015.
Participants are counted once based on the agency
where their first set of benefits were issued in 2015.
WIC type and breastfeeding status (if applicable)
reflect the participant at the time of issuance.
Guidance Document
This report provides an unduplicated count by
Race/Ethnicity and the CHB of residence for calendar
year 2015. Participants are counted when their first set
of benefits were issued in 2015 and the CHB of
residence is based on the county where the
participant currently resides. WIC type and
breastfeeding status (if applicable) reflect the
participant at the time of issuance.
Guidance Document
Participation –
Minnesota WIC
Unduplicated/CY 2015 Participation by
by WIC Category
Unduplicated
Race/Ethnicity by City
of Residence for
Calendar Year 2015
(1.25.16)
This report provides an unduplicated count by
Race/Ethnicity and the City of residence for calendar
year 2015. Participants are counted when their first set
of benefits were issued in 2015 and the city of
residence is based on the city where the participant
currently resides. WIC type and breastfeeding status (if
applicable) reflect the participant at the time of
issuance.
Guidance Document
HuBERT Hints #1
February 2016
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Report Topic
Name
Participation –
Minnesota WIC
Unduplicated/CY 2015 Participation by
by WIC Category
Unduplicated
Race/Ethnicity by
County of Residence
for Calendar Year 2015
(1.25.16)
Description/Output
This report provides an unduplicated count by
Race/Ethnicity and the current county of residence for
calendar year 2015. Participants are counted when
their first set of benefits were issued in 2015 and the
county of residence is based on the county where the
participant currently resides. WIC type and
breastfeeding status (if applicable) reflect the
participant at the time of issuance.
Guidance Document
Participation –
Minnesota WIC
Unduplicated/CY 2015 Participation by
by WIC Category
Unduplicated
Race/Ethnicity by
Grantee for Calendar
Year 2015
(1.12.16)
This report provides an unduplicated count by
Race/Ethnicity and Grantee for calendar year 2015.
Participants are counted once based on the agency
where their first set of benefits were issued in 2015.
WIC type and breastfeeding status (if applicable)
reflect the participant at the time of issuance.
Guidance Document
FORMULA CHANGES
Two New Formulas and One Formula Made Inactive
The following formula was made inactive as of 1/23/16.
Food Item #
Description
Reason
263
XLEU Analog
Discontinued product
HuBERT Hints #1
February 2016
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Formula: IVA Anamix Early Years
Change: New
Manufacturer: Nutricia
Screen Description: IVA Anamix Early Years (14.1 oz pwd)
Benefit Description: container(s) 14.1 oz powder IVA Anamix Early Years
Type: Powder
Unit of Measure: Containers
Packaging: 6 containers/case
Effective Date: 1/23/16
Allowed
Infant 0-1
month
Infant 1-3
months
Infant 4-5
months
Infant > 6
months
Child 1-2
years
Child 2-3
years
Child 3-5
years
Pregnant
6 thru 65
BF 6
thru 65
Non-BF
<18 yrs
Non-BF
>18 yrs
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
No
No
10
10
10
0
0
0
0
0
Max quantities:
Children/Pregnant
Fully BF
0
0
0
0
0
Mostly-BF
1
4
5
4
0
Some-BF
9
9
10
7
0
Non-BF
9
9
10
7
Max on Benefit
(Distribution)
6
6
6
6
HuBERT Hints #1
February 2016
6
6
6
0
0
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Formula: IVA Anamix Next
Change: New
Manufacturer: Nutricia
Screen Description: IVA Anamix Next (14.1 oz pwd)
Benefit Description: container(s) 14.1 oz powder IVA Anamix Next
Type: Powder
Unit of Measure: Containers
Packaging: 6 containers/case
Effective Date: 1/23/16
Allowed
Infant 01 month
Infant 13
months
Infant 4-5
months
Infant >
6
months
Child 1-2
years
Child 2-3
years
0
0
0
0
Yes
Yes
Yes
No
17
17
17
0
Child 3-5 Pregnant
6 thru 65
years
BF 6
thru
65
NonBF <18
yrs
Non-BF
>18 yrs
No
No
No
0
0
0
0
Max quantities:
Children/Pregnant
Fully BF
0
0
0
0
0
Mostly-BF
0
0
0
0
0
Some-BF
0
0
0
0
0
Non-BF
0
0
0
0
Max on Benefit
(Distribution)
0
0
0
0
HuBERT Hints #1
February 2016
6
6
6
0
0
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