January
2016 #2
TO: All WIC Staff
FROM: Operations
Unit
DATE: 1/20/2016
PAGES: 3
IDENTIFIED BUGS/ISSUES IN HuBERT .......................................................................................................... 2
WIC Type Not Changing Correctly for Infants Recertified on Day Before First Birthday (TTY-44) ....................... 2
TRAINING.................................................................................................................................................... 3
Revised HuBERT Training Modules ....................................................................................................................... 3
REPORTS ..................................................................................................................................................... 3
New and Revised Infoview Report Templates ..................................................................................................... 3
HuBERT Hints #2
January 2016
Page | 1
IDENTIFIED BUGS/ISSUES IN HuBERT
WIC Type Not Changing Correctly for Infants Recertified on Day Before First Birthday (TTY44)
Description: There is a data issue when an infant is recertified the day before they turn one year old. It is
caused by the End-of-Day (EOD) process not being able to change the WIC Type from infant to child.
In this example, the infant’s Date of Birth is 1/8/2015. The infant was certified on 1/7/2016, the day before
their first birthday and the certification record indicates the participant was an infant at the time of the cert.
When EOD was run on 1/7/2016, the system was unable to create a pseudo-cert to change the WIC Type from
Infant to Child.
When the folder is next opened, the user is prompted to save Demographics. If Yes is selected, the WIC Type
is changed to Child and a pseudo-cert is created with the current date.
However, the infant’s certification record now incorrectly shows the WIC Type at the time of the certification
as Child.
This will affect reports that identify infant certifications.
What You Can Do: This issue results from recertifying infants the date before their first birth date. Currently,
there is no way to correct the data. If possible, please do not perform recertifications the day before an
infant’s first birth date.
Resolution: This has been added to the issues queue.
HuBERT Hints #2
January 2016
Page | 2
TRAINING
Revised HuBERT Training Modules
The State Office is continuing to revise the current HuBERT Training modules now that the majority of
expected enhancements have been completed. During these revisions, we will be streamlining the modules so
that they provided training based on specific topics.
The Health Information modules have been removed from the Certification Guided Script (CGS) – Part 1
section and condensed from 7 modules to 3:
•
Module 1 (73 slides/28 minutes)
o Pregnancy Info Tab
o Linking Previous Records
•
Module 2 (77 slides/23 minutes)
o Postpartum Info Tab
o Infant(s) Born from This Pregnancy
•
Module 3 (100 slides/22 minutes)
o Child Health Information Screen
o Two-Way Links
o One-Way Links
o Breastfeeding beyond One Year
o Updating Breastfeeding beyond One Year
o Children 2-5 Years Old
REPORTS
New and Revised Infoview Report Templates
The following new and revised Infoview Report Templates have been posted to the Infoview Public
Folders/MN SHARED folders.
Report Topic
Name
Description/Output
Participation Unduplicated
Unduplicated Calendar
Year Participation for
Households &
Participants
REVISION: Changed title and added statewide
household counts and household/participant counts
by State, Grantee, and County and City of residence.
(Revised 1.19.16 –
previously
UNDUPLICATED
PARTICIPATION BY
AGENCY & CLINIC –
HOUSEHOLDS &
PARTICIPANTS)
HuBERT Hints #2
January 2016
This report has five tabs and provides an unduplicated
calendar year count of households and participants by
a specified Agency and its Clinic(s), the State, Grantees,
Agencies, and Counties and Cities of current residence.
Participants are counted once based on the agency
where their first set of benefits were issued for the
specified calendar year.
Guidance Document
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