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Guidelines for Submission of Docket for Promotion and Tenure
Table of Contents
I.Guidelines for CV Preparation for Promotion and Tenure
II.Personal Statement Guidelines
2
5
III.Teaching Summary
6
IV.Research and Creative Accomplishments
7
V.Service to the University, Society, and Profession
VI.Candidate Signature
VII.Tenure and Promotion Box Checklist
VIII.Promotion and Tenure Timelines and Due Dates
7
7
8
9
I. GUIDELINES FOR CV PREPARATION FOR PROMOTION AND TENURE
Below are guidelines for the preparation of CVs for promotion and tenure review. With
these guidelines we have tried to address the overriding need for clarity and consistency
necessary to a school-wide review, but also respect the variety of disciplines and
professions represented among the Steinhardt School’s faculty and the variation in the
kinds of scholarship that is most valued across these fields.
The CV represents a clear and precise compilation of what has happened in your career.
CVs necessarily vary across disciplines and stages of one’s career. However, the
following are expected of all CVs being submitted for promotion and tenure reviews,
even as we recognize that not all sections of these guidelines pertain to all candidates
(e.g., the section on creative works will likely pertain only to those in our departments of
MPAP and Art and the Art Professions).
A. Pagination:
o CV should be paginated.
B. Header:
o The header should include your name, address, and contact information
(e.g. email).
C. Education:
o
o
o
o
Education and all degrees, including dates, should appear on the first page
including your current appointment and other faculty appointments.
Other certifications/licenses related to your discipline can be included
here, too, especially if they are necessary to your current faculty
appointment. If further academic studies are in progress note degree,
institution, and expected date of completion.
List of honors or awards for scholarship, professional activities, and
creative works.
Other professional appointments, however, can appear later in the CV
under service.
D. Manuscripts/Publications:
The following pertains to all articles, books, book chapters, proceedings, book
reviews, and technical reports. Please use either the Chicago Manual of Style found
at http://www.chicagomanualofstyle.org/home.html or the APA guidelines found at
http://apastyle.org/ (with tutorials available) to format your publication list. You may
star (*) the manuscripts and publications that were refereed.
o
They should be grouped together under separate headings by publication
type (e.g. books, refereed journal articles, non-refereed journal articles,
reports, etc).
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o
o
o
o
o
Within groupings, publications should be listed in reverse chronological
order, beginning with the most recent publications.
For refereed articles. In particular, articles under review should be clearly
labeled; in addition to the journal title, the date of submission also must be
included.
The order in which the groupings are listed will be discipline specific.
Those publication types weighted more heavily by your discipline (e.g.
books or book chapters versus journal articles) should be listed before
others that are weighted less heavily.
In all cases, the full citation, including page numbers should be included;
authors should be listed in the order in which they appear in the actual
publication with your name in bold.
New computer software programs or original products developed. Note
title, date and distribution source, if possible provide the URL.
E. Presentations:
o
o
o
o
It is recommended that invited talks and presentations be listed first and
separately from other presentations.
Presentations should be listed in reverse chronological order.
In those cases where faculty members have made multiple presentations at the
same professional association meeting, they may choose to group the
presentations under the name of the association/organization, in reverse
chronological order, providing specific dates, locations, etc.
As with publications, authors should be listed as they appear on the conference
program and the candidate’s name should be in bold.
F. Grants:
o
o
o
o
o
List only funded grants (project title, funding agency, and amount) and those
grants currently under review.
List the names of the grantees and bold your name. You must also include the
specific role you play (PI, Co-PI, Research director, etc.).
Specify if grant was for training or research.
List grants in progress noting funding agency and amount requested, date of
submission, and role as PI or Co-PI.
If funding has been denied, grants should not appear on the CV.
G. Creative Works:
All creative works should be listed in reverse chronological order and grouped under
headings.
o
In the visual arts, examples of scholarship may include: public
collections, private collections, commissions for publication, private
commissions, gallery and museum solo exhibitions, gallery and museum
group exhibitions, performances, monographs, catalogues from solo
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o
o
exhibitions, catalogues from group exhibitions, critical reviews,
press/media coverage, citations, creative work reproduced in publication.
Examples of scholarship in music may include: commissions, published
works for orchestras, large ensembles, chamber ensembles, operas,
choruses, stage productions, solo/duo performances, recordings and
discographies, residencies, master classes, profiles and reviews.
Awards and Scholarships for creative works should include date award
given.
H. Press/Media Coverage:
o
o
Include date of press or media event.
Where possible provide the URL.
I. Teaching:
o
o
List the name of the courses; do not provide course numbers, class sizes, or
semesters (this information goes on the Teaching Summary, see section III for
complete guidelines).
If applicable, please list the names of doctoral theses, master’s theses, capstone
project advisees and indicate your role on their committees.
J. Service:
Please list your service contributions in separate sections as follows:
o
Service to discipline or profession.

o
Service to University (committees and other governance and leadership).


o
o
o
This should include editorships, service as an ad hoc journal
reviewer, conferences organized, and membership in professional
organizations; these should be dated.
Note if elected, appointed or volunteered.
Note length of term and dates.
Service to School (committees and other formal activities; dated).
Service to Department (committees and other formal activities; dated).
Service to community when relevant to one’s position or profession.
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II. PERSONAL STATEMENT GUIDELINES
Faculty applying for promotion and/or tenure are asked to submit a personal
statement. The S t e i n h a r d t Dean's Advisory Committee on Promotion and
Tenure offers these guidelines for preparation of this statement.
For faculty in third year review or seeking promotion and/or tenure (It is
assumed a third year review statement may also serve as the basis for a
revised tenure application):
A. Content
The statement is an opportunity to explain your scholarship or creative
work, teaching, and service. It should be understandable to colleagues i n
other fields. The statement should be divided into three sections:
scholarly or creative activity, teaching, and service.
B. Scholarly or creative activity
Your statement should explain your area of research or creative work,
its importance and impact on your field, and your present and future
goals for work in that area. You should not merely repeat details that are
included in your CV. The idea is to explain to colleagues what you are
doing, why you are doing it, and w h y you think it is important (including
the impact it has had or potentially could have).
C. Teaching
Your statement should explain the uniqueness of your contributions to
University teaching and advising, and how teaching relates to your
scholarly or creative interests.
D. Service
Your statement should explain how your department, school,
university, and professional activities are related to your scholarly or
creative work and teaching.
E. Length
Your statement should be a m ax i m u m of 5-9 pages double-spaced.
For tenured faculty seeking promotion to the rank of professor
The same guidelines apply but the statement should address career
contributions to the field of scholarship or creative activity and the
influence of the work nationally and internationally.
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III.
TEACHING SUMMARY
A. Courses Taught
*Note: Please use this table format to summarize your teaching materials. It
should serve as the cover sheet for your teaching section in your P&T
Dossier.
Required Courses
Section
Course
No.
Enrolled
Course Rating Summary
No. of
Course
Instructor
Respondents
Rating
Rating
Elective Courses
Section
Course
No.
Enrolled
Course Rating Summary
No. of
Course
Instructor
Respondents
Rating
Rating
B. Advising Responsibilities
Academic Year
No. of Advisees
Degree
Major
C. Summary of Student Comments (Strengths and Weaknesses)
D. Faculty and Administrators or Other Peer Reviews and Input Concerning
Teaching Effectiveness
E. Supervision of Dissertations/Theses and Membership on Graduate
Committees
Student
Degree
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Major
Role (Committee Chair or
Member, Thesis Advisor)
Mo/Yr
Graduated
F. Supervision of Master’s Papers
Student
Major
Thesis/Capstone
Project Advisor
Mo/Yr Graduated
G. Supervision of Undergraduate Research
List year, student and title of each research study.
H. Teaching Materials Available as Supplementary Materials
Syllabi for each course (not for duplicate or repeated courses). Other original
materials developed for teaching NYU courses.
IV.
RESEARCH AND CREATIVE ACCOMPLISHMENTS
*See section I for complete guidelines for the Curriculum Vitae.
V.
SERVICE TO THE UNIVERSITY, SOCIETY, AND PROFESSION
*See section I for complete guidelines for the Curriculum Vitae.
VI.
CANDIDATE SIGNATURE
I have reviewed the contents of my dossier, with the exception of confidential materials.
___________________________________
Candidate Signature
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________________________
Date
VII.
Tenure and Promotion Box Checklist (Responsible person noted in parentheses)
___Tenure*/Promotion** Application (Candidate)
*Available at http://www.nyu.edu/oaa/tenure.pdf.
**Available at http://www.nyu.edu/oaa/promotion.pdf.
-Each section of the application must be complete and may indicate “see
attachment” or “see section …” Do not leave a section blank
-The chair must sign the application form before it is sent to the faculty
affairs office
___Curriculum Vitae (Candidate)
-The CV must be current
___Personal Statement (Candidate)
___Publications (Candidate)
-The folders can be separated by individual tabs for each publication or all
together under one tab
-The tabs can also be separated into peer-reviewed publications and nonpeer reviewed publications, publications in progress, books in progress or
book proposals
___Grants Funded or Under Review (Candidate)
___Teaching/Course Evaluations (Candidate)
-The course evaluation statistics from the department may be included
-Also teaching evaluation summaries may be submitted
-Peer evaluations may be submitted
-The syllabi for each course taught
___Committee Recommendation (Committee)
-Needs all committee members’ signatures
___Letter from Dept. Chair requesting the external review (Chair)
___External Reviewers Recommendation (Chair)
-The original signed letter is necessary
-Include the CV of the reviewers
-A reference list of the external reviewers including name, institution, and
current title
___Department Chair Recommendation (Chair)
-Needs a signature
rd
___3 Year Review (Director of Faculty Affairs)
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PROMOTION AND TENURE TIMELINES AND DUE DATES 2014-2015
Please note that materials may be submitted earlier than the deadlines listed here in all cases.
1. Department identifies candidates for review
and submits names of external reviewers to
Dean’s Office for approval
2. Candidates submit initial packet for external
reviews to Chair
3. Department Chairs and Personnel Committee
request external review letters
4. Faculty materials due to Department Chair
5. Department Personnel Committee reviews
supporting documentary materials for each
candidate and sends recommendations to chair
6. Department Chair receives supporting
documentary materials for each candidate
7. Last date for department materials, including
chair’s recommendation, due to Faculty
Affairs Office
8. Office of Faculty Affairs sends materials to
Dean’s Advisory Committee
9. School-wide Dean’s Advisory Committee
meets
10. Final Due-date to Provost’s office1
11. University notifies candidates of decision2
1
Mandatory
September 29, 2014
Non-Mandatory
February 2, 2015
November 3, 2014
March 2, 2015
November 14, 2014
March 16, 2015
January 2, 2015
January 16, 2015
May 1, 2015
May 29, 2015
January 30, 2015
June 15, 2015
February 13, 2015
June 29, 2015
February 20, 2015
July 31, 2015
September 2014- May
2015
May 29, 2015
September 2015May, 2016
December 31,
2015
August 31, 2016
August 31, 2015
This is the latest possible date. Dockets are sent to the Provost as soon as the review is
complete. Provost reviews the docket and notifies the Dean of decision when it is made.
2
This is, according to statutes the latest date for notification. However candidates are notified as
soon as the decision is made.
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