IHDSC 515E Conference Room – BlueJeans Instructions
Setting up a meeting
1. If you do not already have a BlueJeans account, you can create one for free at
https://nyu.bluejeans.com/.
2. When you log in, you will be given the option to use your personal meeting (an ongoing
meeting that you can use any time)…
…Or schedule a meeting.
Scheduling a meeting is recommended for specific conferencing events. Fill in the
details for the meeting. It is recommended that you click the following options:
a. Add Participant Passcode. This will allow you to control who is able to access the
meeting.
b. Under Advanced Meeting Options: Mute Participants On Entry. This will reduce
background noise as participants enter the meeting. They can choose to unmute
themselves, or you can unmute them from the moderator controls.
IHDSC 515E Conference Room – BlueJeans Instructions
You can also choose to invite participants directly as you schedule the meeting, which
will send them an email with the meeting details and instructions on joining, as well as a
Google Calendar invite.
3. You will then receive an email with the meeting details and instructions on joining. DO
NOT forward this email to participants, as it includes your Leader PIN (aka Moderator
Passcode). Participants you added will receive their own email containing a Participant
Passcode.
4. If you did not invite participants during scheduling, you can send them the information by
going to your homescreen and clicking on the meeting title.
Starting a meeting
1. It is recommended that you bring a laptop to pair with the room system for better control
options.
2. On the touchscreen, click Videoconference. Dial the BlueJeans IP address
(199.48.152.152). NOTE: the number pad on the touchscreen has a separate button for
Dot; do not press *.
3. Once the room system is connected, you can either enter the meeting ID and Moderator
Passcode onto the screen or pair up your laptop. To pair up your laptop:
IHDSC 515E Conference Room – BlueJeans Instructions
Click Start Meeting (see above screenshot). Click Room System.
You will be prompted to enter the 5-letter pairing code from the room system.
Alternatively, you can start the meeting from your laptop by clicking Computer instead of
Room System (note that you will have to download and install a plug-in the first time you
use BlueJeans), and then enter the meeting from the room system using the Meeting ID
and Participant Passcode.
4. Outside participants can join the meeting regardless of whether they have BlueJeans
accounts. They can call in or connect via their computers. (Again, they will need to
download and install the BlueJeans plug-in the first time they connect on their
computer.)
IHDSC 515E Conference Room – BlueJeans Instructions
Moderating a meeting
1. From here, you have a variety of options. On your laptop screen, you will see a sidebar
with a list of participants like this:
You can:
a.
b.
c.
d.
Mute and unmute participants’ microphones
Enable and disable participants’ video cameras
Mute and unmute your own speakers
Record the meeting, which will save a video of the meeting to your BlueJeans
account (which you can download later)
2. You can also share your screen using the Share Screens icon (resembling two monitor
screens).
After clicking this icon, you will see this screen:
IHDSC 515E Conference Room – BlueJeans Instructions
Click Share my desktop and you will be brought to this screen:
Click Share my screen to begin.
3. Another option to share your screen is to use the room PC. To do this, click Display &
Content under the Videoconference menu on the touchscreen.
To use the room PC, click PC as a source. To use a laptop, click either East or South
Wall (depending on which VGA port you use). This is the same as Presentation mode.
You can use the Flip button under Self View to switch between the video feed and the
presentation on the screen (only affects what you see; does not affect what other people
in the conference see).
IHDSC 515E Conference Room – BlueJeans Instructions
4. To control the camera, click Camera:
The camera is automatically set to Preset 1. You can pan or tilt the camera around the
room, and zoom in and out. To return to the default position, click Preset 1 again.
To learn more about BlueJeans’ capabilities or to watch instructional videos on how to use
these features, please visit their website at http://bluejeans.com/support.
To schedule a BlueJeans training session, please contact Eric Zhang at [email protected].