Minnesota Department of Administration Office of Grants Management
The Office of Grants Management (OGM) was established by the Legislature in 2007 in response to a
January 2007 program evaluation by the Office of the Legislative Auditor regarding state grant-making.
OGM now works to standardize, streamline and improve state grant-making practices and increase
public information about state grant opportunities.
Improving the state’s grant-making is one of the primary goals of OGM. One tool for accomplishing this
is the creation of comprehensive grants management policies as outlined in Minnesota Statute 16B.97
sub. 4 (a)(1). The following grants management policies are applicable to all Executive Branch agencies,
boards, commissions, councils, authorities and task forces.
OGM Policies:
These 13 policies aid government organizations and nonprofits by establishing general guidance and
creating expectations.
08-01: Conflict of Interest – reviewer and organizational conflicts
08-02: Rating Criteria Required for Competitive Review (RFP)
08-03: Wide Publication of Request for Proposals Required
08-04: Written grant agreement and amendments required
08-05: Public comments about grant waste and fraud to OGM
08-06: Financial pre-award review for all grants to nongovernmental organizations over $25,000
08-07: Justification for single or sole source grants
08-08: Reimbursement is preferred payment method, advances limited and at agency discretion
with justification
08-09: Grant progress reports required. Annual progress reports until funds expended
08-10: Site visits and financial reconciliation required for all grants over $50,000. Annual site visits
if over $250,000
08-11: Legislatively mandated grants must have same oversight and follow OGM policies
08-12: Formal grant agreement amendments required
08-13: Grant closeout evaluation required
OGM Resources:
These policies can be found on the OGM website.
The OGM also offers a training on core elements of a grant agreement.
08/2015