Webinar: Using Data to Tell Your Story
November 2014
UsingDatatoTell
YourStory
Capture and Share Meaningful Data with Your CHB‐Specific Reports November 10, 2014
11:00am‐12:00pm
Officeof
Performance
Improvement
Presenters
• Carver County Public Health, Katy Boone, Planning and Promotion Supervisor
• Le Sueur‐Waseca Community Health Board (CHB)
Amy Roggenbuck, Waseca County Public Health Director & CHS Administrator
Cindy Shaughnessy, Le Sueur County Public Health Director
• North Country Community Health Board (CHB),
Bonnie Engen, CHS Administrator
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ForYourInformation
• To mute your phone, press *6.
To unmute your phone, press #6.
Please do not place your phone on hold.
• This session will be recorded and posted on the OPI website.
• On this call, we will use the following WebEx feature:
• Chat
• To ask a question, type it into the chat box during the Q&A session at the end of the webinar.
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Performance
Improvement
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Minnesota Dept. of Health
www.health.state.mn.us/ppmrs
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Webinar: Using Data to Tell Your Story
November 2014
WebinarObjectives
After this webinar, participants will be able to:
• Share and communicate meaningful uses of their data • Explore strategies to plan current/future use of CHB‐
specific reports
• Identify opportunities for integrating data into program planning and decision making
• Learn how colleagues have used the reports
• Identify resources to help you use the data
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Improvement
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CHB‐SpecificReports
Report Overview
• Assure an Adequate Public Health Infrastructure: • Capacity Measures from National Standards
• Minnesota‐Specific Measures
• Promote Healthy Communities and Healthy Behaviors
• Prevent the Spread of Infectious Diseases
• Protect Against Environmental Health Hazards
• Prepare for and Respond to Disaster, and Assist Communities in Recovery
• Assure the Quality and Accessibility of Health Services
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CHB‐SpecificReports
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Performance
Improvement
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Minnesota Dept. of Health
www.health.state.mn.us/ppmrs
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Webinar: Using Data to Tell Your Story
November 2014
CHB‐SpecificReports
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Performance
Improvement
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CarverCountyPublicHealth
Katy Boone
Planning & Promotion Supervisor
Carver County
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Performance
Improvement
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CarverCountyPublicHealth
Carver County Public Health
PPMRS Reporting
Planning and Process
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Performance
Improvement
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Minnesota Dept. of Health
www.health.state.mn.us/ppmrs
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Webinar: Using Data to Tell Your Story
November 2014
CarverCountyPublicHealth
Phase 1
• Identify PPMRS team members
• Orient new team members
• Organization meeting
• Make assignments
• Develop timetable and deadlines
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Improvement
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CarverCountyPublicHealth
Phase 2
• Compare new reports to last year’s reports
• Make data gathering assignments
• Check on progress periodically
• Coordinate “overlapping” reporting
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Performance
Improvement
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CarverCountyPublicHealth
Phase 3
• Reports reviewed by Public Health Leadership
• Submission of reports
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Performance
Improvement
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Minnesota Dept. of Health
www.health.state.mn.us/ppmrs
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Webinar: Using Data to Tell Your Story
November 2014
CarverCountyPublicHealth
Last Step
• Informal use of reported information for program planning
• 2015 – Formal reporting back to all staff on PPMRS reports
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Performance
Improvement
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LeSueur‐Waseca
CommunityHealthBoard
Amy Roggenbuck, Waseca County Public Health Director/CHS Administrator
Cindy Shaughnessy, Le Sueur County Public Health Director
Officeof
Performance
Improvement
LeSueur‐WasecaCHB
PPMRS Reporting
• Reviewed areas of improvement from the previous year to prepare for reporting
• Worked with staff in each program area to collect the most accurate information • Each measure staff reported on was Not Met, Partially Met or Fully Met • Director from each agency reviewed all the measures and instructions together
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Performance
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Minnesota Dept. of Health
www.health.state.mn.us/ppmrs
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Webinar: Using Data to Tell Your Story
November 2014
LeSueur‐WasecaCHB
Sharing Findings
• Communication with the Governing Entity (CHB)
• Purpose of reporting is to provide consistent quality information for ongoing evaluation and state and local decision making
• Highlight strengths and areas needing improvement
• CHB report serves as a self assessment
• Communication with Staff
• Share how the report relates to their work
• Emphasize short term and long term goals
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LeSueur‐WasecaCHB
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Improvement
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LeSueur‐WasecaCHB
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Performance
Improvement
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Minnesota Dept. of Health
www.health.state.mn.us/ppmrs
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Webinar: Using Data to Tell Your Story
November 2014
LeSueur‐WasecaCHB
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Performance
Improvement
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LeSueur‐WasecaCHB
Recommendations
• Carve out time to make reporting a priority
• Don’t wait until the last minute
• Stress the importance of reporting to staff
• Results from CHB report are only as good as the data collected
• Use the report to identify areas for improvement going forward
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Improvement
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NorthCountry
CommunityHealthBoard
Bonnie Engen
CHS Administrator
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Improvement
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Minnesota Dept. of Health
www.health.state.mn.us/ppmrs
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Webinar: Using Data to Tell Your Story
November 2014
NorthCountry
CommunityHealthBoard
Multi‐County CHB Reporting
• All four directors individually complete the instructions for their county
• A packet containing all of the responses is compiled Officeof
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NorthCountry
CommunityHealthBoard
Sharing Findings • The North Country CHB received a copy of the report • Board presentation highlighting outcome based quality improvement and performance measures
• Emphasize all four counties report into PPMRS
• Report compares North Country to public health agencies throughout the state.
• Results from Community Health Assessment, CTC & SHIP evaluations relate to PPMRS report data
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Improvement
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NorthCountry
CommunityHealthBoard
Using the report
• Developed a Quality Improvement Plan and CHIP Plan
• Identified two top strategic priorities for CHIP
• Delivered Healthcare literacy presentation to Board
• Applied for a SIM Grant
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Performance
Improvement
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Minnesota Dept. of Health
www.health.state.mn.us/ppmrs
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Webinar: Using Data to Tell Your Story
November 2014
MDH– OPI/QIUnitStaff
Susan Brace‐Adkins, Performance Improvement Consultant
Chelsie Huntley, Supervisor
Megan Drake‐Pereyra, Performance Improvement Consultant
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Questions,Comments?
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Improvement
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NextSteps
•
•
•
•
•
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Contact your regional public health nurse consultant
Next cycle of annual reporting is coming
Set aside time to review the reports
Quality data is the goal
Use the instructions as your workbook
Thank you for participating!
Local Public Health Act Performance Measures www.health.state.mn.us/ppmrs/resources/
performancemeasures/ Officeof
Performance
Improvement
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Minnesota Dept. of Health
www.health.state.mn.us/ppmrs
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Webinar: Using Data to Tell Your Story
November 2014
Evaluation
At the end of this webinar you will be redirected to our online Event Customer Satisfaction survey. Thank you for your feedback.
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Performance
Improvement
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Minnesota Dept. of Health
www.health.state.mn.us/ppmrs
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