Using Data to Tell
Your Story
Capture and Share Meaningful Data with Your
CHB-Specific Reports
November 10, 2014
11:00am-12:00pm
Office of
Performance
Improvement
Presenters
• Carver County Public Health,
Katy Boone, Planning and Promotion Supervisor
• Le Sueur-Waseca Community Health Board (CHB)
Amy Roggenbuck, Waseca County Public Health
Director & CHS Administrator
Cindy Shaughnessy, Le Sueur County Public Health
Director
• North Country Community Health Board (CHB),
Bonnie Engen, CHS Administrator
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Performance
Improvement
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For Your Information
• To mute your phone, press *6.
To unmute your phone, press #6.
Please do not place your phone on hold.
• This session will be recorded and posted on the OPI
website.
• On this call, we will use the following WebEx feature:
• Chat
• To ask a question, type it into the chat box during the
Q&A session at the end of the webinar.
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Performance
Improvement
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Webinar Objectives
After this webinar, participants will be able to:
• Share and communicate meaningful uses of their data
• Explore strategies to plan current/future use of CHBspecific reports
• Identify opportunities for integrating data into program
planning and decision making
• Learn how colleagues have used the reports
• Identify resources to help you use the data
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Performance
Improvement
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CHB-Specific Reports
Report Overview
• Assure an Adequate Public Health Infrastructure:
• Capacity Measures from National Standards
• Minnesota-Specific Measures
• Promote Healthy Communities and Healthy Behaviors
• Prevent the Spread of Infectious Diseases
• Protect Against Environmental Health Hazards
• Prepare for and Respond to Disaster, and Assist
Communities in Recovery
• Assure the Quality and Accessibility of Health Services
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Performance
Improvement
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CHB-Specific Reports
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Performance
Improvement
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CHB-Specific Reports
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Performance
Improvement
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Carver County Public Health
Katy Boone
Planning & Promotion Supervisor
Carver County
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Performance
Improvement
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Carver County Public Health
Carver County Public Health
PPMRS Reporting
Planning and Process
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Performance
Improvement
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Carver County Public Health
Phase 1
• Identify PPMRS team members
• Orient new team members
• Organization meeting
• Make assignments
• Develop timetable and deadlines
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Performance
Improvement
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Carver County Public Health
Phase 2
• Compare new reports to last year’s reports
• Make data gathering assignments
• Check on progress periodically
• Coordinate “overlapping” reporting
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Performance
Improvement
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Carver County Public Health
Phase 3
• Reports reviewed by Public Health Leadership
• Submission of reports
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Performance
Improvement
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Carver County Public Health
Last Step
• Informal use of reported information for
program planning
• 2015 – Formal reporting back to all staff on
PPMRS reports
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Performance
Improvement
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Le Sueur-Waseca
Community Health Board
Amy Roggenbuck, Waseca County Public Health Director/CHS Administrator
Cindy Shaughnessy, Le Sueur County Public Health Director
Office of
Performance
Improvement
Le Sueur-Waseca CHB
PPMRS Reporting
• Reviewed areas of improvement from the
previous year to prepare for reporting
• Worked with staff in each program area to
collect the most accurate information
• Each measure staff reported on was Not Met,
Partially Met or Fully Met
• Director from each agency reviewed all the
measures and instructions together
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Performance
Improvement
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Le Sueur-Waseca CHB
Sharing Findings
• Communication with the Governing Entity (CHB)
• Purpose of reporting is to provide consistent
quality information for ongoing evaluation and
state and local decision making
• Highlight strengths and areas needing
improvement
• CHB report serves as a self assessment
• Communication with Staff
• Share how the report relates to their work
• Emphasize short term and long term goals
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Performance
Improvement
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Le Sueur-Waseca CHB
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Performance
Improvement
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Le Sueur-Waseca CHB
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Performance
Improvement
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Le Sueur-Waseca CHB
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Performance
Improvement
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Le Sueur-Waseca CHB
Recommendations
• Carve out time to make reporting a priority
• Don’t wait until the last minute
• Stress the importance of reporting to staff
• Results from CHB report are only as good as the
data collected
• Use the report to identify areas for improvement
going forward
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Performance
Improvement
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North Country
Community Health Board
Bonnie Engen
CHS Administrator
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Performance
Improvement
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North Country
Community Health Board
Multi-County CHB Reporting
• All four directors individually complete the
instructions for their county
• A packet containing all of the responses is
compiled
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Performance
Improvement
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North Country
Community Health Board
Sharing Findings
• The North Country CHB received a copy of the
report
• Board presentation highlighting outcome based
quality improvement and performance measures
• Emphasize all four counties report into PPMRS
• Report compares North Country to public health
agencies throughout the state.
• Results from Community Health Assessment, CTC
& SHIP evaluations relate to PPMRS report data
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Performance
Improvement
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North Country
Community Health Board
Using the report
• Developed a Quality Improvement Plan and
CHIP Plan
• Identified two top strategic priorities for CHIP
• Delivered Healthcare literacy presentation to
Board
• Applied for a SIM Grant
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Performance
Improvement
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MDH – OPI/QI Unit Staff
Susan Brace-Adkins,
Performance
Improvement
Consultant
Chelsie Huntley,
Supervisor
Megan Drake-Pereyra,
Performance
Improvement
Consultant
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Performance
Improvement
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Questions, Comments?
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Performance
Improvement
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Next Steps
•
•
•
•
•
•
Contact your regional public health nurse consultant
Next cycle of annual reporting is coming
Set aside time to review the reports
Quality data is the goal
Use the instructions as your workbook
Thank you for participating!
Local Public Health Act Performance Measures
www.health.state.mn.us/ppmrs/resources/
performancemeasures/
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Performance
Improvement
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Evaluation
At the end of this webinar you will be redirected
to our online Event Customer Satisfaction survey.
Thank you for your feedback.
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Performance
Improvement
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