Broadcast
FAX
DATE: September 28, 2015
TO: MnVFC Providers
FROM: MnVFC Program
RE: Updated MnVFC Resources and Reports
Please route to:
• Clinical supervisor
• Medical director
• Clinic manager
• Clinic staff
• Pharmacy
• Vaccine staff
Updated resources and report forms have been posted on the Minnesota Department of Health website.
MnVFC Policy and Procedures Manual, 2016
• The MnVFC Separate Stock Sites: Policies and Procedures Manual, 2016 is available at www.health.state.mn.us/vfc.
• The MnVFC Replacement Method Sites: Policies and Procedures Manual, 2016 is available at
www.health.state.mn.us/divs/idepc/immunize/mnvfc/replacement/index.html.
Annual MnVFC Online Training due November 30, 2015
Your clinic’s immunization manager, vaccine coordinator, and their backups must complete MnVFC online training each
year to meet the federal VFC education requirement. This training highlights the MnVFC program requirements and
storage and handling best practices.
• The 2016 MnVFC Separate Stock Online Training is available at www.health.state.mn.us/vfc.
• The 2016 MnVFC Replacement Method Online Training is available at
www.health.state.mn.us/divs/idepc/immunize/mnvfc/replacement/index.html.
Provider Agreement, Annual Report, and Semi-Annual Report due November 30, 2015
• The Minnesota Vaccines for Children (MnVFC) Program Provider Agreement and the Annual Report of the Number of
Patients Immunized with Vaccine from MDH are available at www.health.state.mn.us/vfc.
• The Semi-Annual Report of Doses Administered to Pediatric Patients only needs to be completed by parent clinics
using the replacement method and is available at
www.health.state.mn.us/divs/idepc/immunize/mnvfc/replacement/index.html.
Vaccine Preventable Disease Section
625 N Robert Street * P.O. Box 64975 * St Paul, Minnesota 55164-0975
www.health.state.mn.us/vfc
M n V F C P R O G R AM : 6 51 - 2 0 1 - 55 2 2 o r 8 0 0 - 6 5 7 - 3 9 7 0
Broadcast
FAX
What do I need to do?
Which method of vaccine management does your clinic use?
Separate Stock*
Replacement**
Your clinic’s immunization manager, vaccine coordinator,
and backups for these roles will need to do the following
by November 30, 2015:
Read the MnVFC Separate Stock Sites: Policies
and Procedures Manual, 2016
Watch the 2016 MnVFC Separate Stock Online
Training
Your clinic’s immunization manager, vaccine coordinator,
and backups for these roles will need to do the following
by November 30, 2015:
Read the MnVFC Replacement Method Sites:
Policies and Procedures Manual, 2016
Watch the 2016 MnVFC Replacement Method
Online Training
Your clinic must also complete and return the following by
November 30, 2015:
Minnesota Vaccines for Children (MnVFC) Program
Provider Agreement
Annual Report of the Number of Patients
Immunized with Vaccine from MDH (only parent
sites need to submit an annual report)
Your Clinic must also complete and return the following by
November 30, 2015:
Minnesota Vaccines for Children (MnVFC) Program
Provider Agreement
Minnesota Vaccines for Children (MnVFC) Program
Replacement Method Agreement
Annual Report of the Number of Patients
Immunized with Vaccine from MDH (only parent
sites need to submit an annual report)
Semi-Annual Report of Doses Administered to
Pediatric Patients (only parent sites need to submit
a semi-annual report)
*Separate stock involves keeping privately-purchased vaccine separate from publicly-purchased vaccine. Patients must
receive vaccine from the correct vaccine “stock” based on their eligibility.
**The replacement method allows a site to use privately-purchased vaccine to vaccinate MnVFC-eligible children and
the MnVFC program replaces the private vaccine that was administered. Only sites with grandfathered status are
allowed to use the replacement method.
Vaccine Preventable Disease Section
625 N Robert Street * P.O. Box 64975 * St Paul, Minnesota 55164-0975
www.health.state.mn.us/vfc
M n V F C P R O G R AM : 6 51 - 2 0 1 - 55 2 2 o r 8 0 0 - 6 5 7 - 3 9 7 0