Matakuliah
Tahun
: G0502 / English for Secretaries
: 2006
Pertemuan 9
Records Management
1
Quote of the day
“If your aim is control, it must be selfcontrol first. If your aim is management, it
must be self-management first.”
Anonymous
2
Types of Filing Systems
Reading 1
Selecting a System
• Alphabetical Filing Systems
• Subject filing
• Geographic filing
• Combination subject filing
3
Types of Filing Systems
Reading 1 - continued
Numerical Filing Systems
• Numeric system components
• Terminal-digit system
• Phonetic Filing System
• Chronological Filing Systems
4
Indexing Systems
Reading 2
• Indexing Names of Individuals
• Indexing Names of Organizations or
Businesses
• Indexing Governmental and Political
Entities
5
Language Review
Use of the Past Tense
One event completed in past:
• I saw him last night
• They left two hours ago
Repeated events completed in the
past and no longer happening:
• Last year it rained frequently in this
area
• (custom) When I was young, I went
swimming every day
6
Language Review
Use of the Past Tense - continued
Duration of an event completed in
the past:
• He lived in New York for thirty
years and then he decided to return
to France
• In Columbus’ day, people believed
that the earth was flat
7
Language Review
Use of the Present Perfect Tense
Actual past-to-present time:
• He has worked in the same
company for ten years
Psychological past-to-present
time:
• This author has often been praised
by the critics
8
Writing - Sorting out
File cities under correct countries
9