P to P
Prepare to Procure
March 2, 2012
RIT Procurement Services
475-2107
http://finweb.rit.edu/purchasing/
[email protected]
Tips and Reminders from
Staples Advantage
Procurement Card (p-card) Reconciliations
Reconciling your RIT p-card doesn’t have to be difficult even if you have received multiple deliveries
from a single Staples Advantage order, each with a different packing slip.
 To print a receipt for your complete Staples Advantage order, log on to your account at
StaplesAdvantage.com®.
 Go to the “MY ORDERS” tab to find your order and print a receipt.
This receipt will provide the information that’s required to reconcile the Staples Advantages charges on
your p-card.
Deliveries
To ensure that your Staples Advantage order is delivered accurately and promptly, remember to include
your room number on “ADDRESS LINE#3” when submitting your order.
Consolidating Orders
Support RIT’s sustainability efforts by consolidating your Staples Advantage orders; the packaging and
fuel savings has a significant impact on the environment and reduces costs to RIT in the long-run.
Consider a goal of placing no more than one order per week (or less if practical…) for your
department. For more detailed information about consolidating orders and the resulting environmental
benefits, refer to the following materials provided by Staples Advantage:
http://finweb.rit.edu/purchasing/docs/DoItRight.pdf
http://finweb.rit.edu/purchasing/docs/consolidation.pdf
If you have any questions or concerns about Staples Advantage, contact Lisa Finnegan, Senior Account
Manager, Staples Advantage, at [email protected] / 800-724-1480, ext. 245 or Tina Karol,
Director of Commodity Management, at [email protected] / 475-6803.