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Exception to Bidding Policy
Department:
Date:
Requestor:
Requisition #:
Supplier:
Req. amount: $
Rochester Institute of Technology
Procurement Services
FMS - 1100
Phone: 585-475-2107
Fax: 585-475-7171
When entering into a purchase agreement where the total of the purchase requisition exceeds $5,000.00, select one or more of
the following statements to indicate why RIT policies and procedures were not adhered to. The bidding policy can be found at
here.
I have solicited three competitive bids and have not selected the lowest cost bid. Instead, the decision has been made based
on other factors. (Please explain and attach copies of all bids.)
I have solicited three competitive bids, including one from an "RIT First" internal supplier. I have not selected the RIT First
supplier for the following reason: (Please explain and attach copies of all bids.)
This is a sole source purchase
Reason:
Please explain:
Please contact Procurement Services with exceptions not listed.
All Exception to Bidding Policy forms will be reviewed by the Procurement Services Office. If accepted, PSO will issue the PO.
Note: The signer below should be the same person who approved the corresponding purchasing requisition or one level of management
above the approver.
Name:
Signature:
Title:
Phone:
Date:
Do not write below this line - for PSO use only
PSO Review/Approval Name:
Date:
PSO - Exception to Bidding Policy Form - May 29, 2013