Matakuliah
Tahun
: G0374 / Business Writing
: 2006/2007
Minutes
of
Meeting
1
The Purposes of Meeting
• To coordinate or arrange activities
• To report on some activity or experiences
• To put forward ideas or grievances for
discussion
• To give information to a group of people
• To crate involvement and internet
2
Types of meeting
• Formal meetings:
Annual General Meeting
Statutory meetings
Board meetings
• Informal meetings:
Management meetings
Departmental meetings
Working parties
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Minutes of Meeting
They are a written record of everything
that transpires at
a meeting.
4
The Purpose of Minutes
• For the company files
• For the reference of those in attendance
• For the information of absentees
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The Process
• Minutes are prepared by a secretary who takes
thorough notes during the proceedings.
Afterwards, she/he prepares a draft and
includes all the pertinent information.
• The secretary may include complete versions
of statements and papers read at the meeting.
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Types of Minutes
• Minutes of formal meetings
(e.g. large corporations or government
agencies).
• Minutes of resolution
• Minutes of narration
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Minutes of formal meetings
It is made verbatim, primarily in court
reporting, where everything needs to be
recorded word by word.
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Minutes of resolution
• Only the main conclusion which are
reached at the meeting recorded, not a
note of discussions which took place.
• Usually used for minutes of AGMs and
other statutory meetings.
9
Minutes of narration
• These minutes will be a concise summary of
all the discussions which took place, reports
received, actions to be taken and decision
made.
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MINUTES
MANAGEMENT/STAFF WELFARE COMMITTEE
held on Wednesday 11 June 2000 at. 14.30 pm in Committee Room
PRESENT: Ms T. Graham, Welfare Officer (Chairman)
F.T Marks, Personnel Manager (Vice Chairman)
Ms V. Khan (Secretary)
Mrs. Lovers, Union Representative (Clerical)
W Yeates, union Representative (Despatch)
V M Crams, Production Manager
B L Hope, Accounts Manager
G Smythe, Training Officer
1. Apologies for absence:
NOTED:
These were received from
M Benham (on holiday)
Mrs. J.Ferguson (on training course)
2. Minutes of last meeting:
RESOLVED unanimously: these were agreed on and signed
by the Chairman.
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3. Matters arising:
NOTED: that the tenders for the new ventilation system had been
received.
RESOLVED unanimously that contract be awarded to RT Stone of
Hollingbury, to begin work within four weeks.
4. Correspondence:
NOTED: that Hollingbury College offered both day release and evening
Courses on Safety at Work.
RESOLVED: unanimously that only one Supervisor should be away at
any time.
Proposed: G
Smythe
Seconded: V.M
Cramm
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5. Inspector’s Report:
NOTED: Standard of safety generally good. Matters raised:
Item 5: Ventilation system – see Minute 3 above.
Item 3: Trailing leads in offices – tree electrical
contractors ha been asked to give estimate
for installing floor plugs.
Item 4: Problem of fire extinguishers in Stores had
been remedied.
6. Proposal:
“that a refresher course in First Aid should be arranged
in Company time for all first air personnel.”
Proposed: Mrs. Lovers
Seconded: Mr. W Yeates
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Amendment proposed:
“and that the Accounts Manager should make special
arrangement for his Section”.
Proposed: Mrs. M. Gower
Seconded: Mr. B L Hope
RESOLVED:
AMENDMENT: Nem con.
Substantive Motion: Nem con.
7. Any other business:
NOTED: Request by Representative from Dispatch that all Supervisors
should notify their staff of the possible dangers while work was in
progress in Dispatch area.
8. Date of next meeting:
NOTED: as Thursday 17 July 2000 at 3.00 pm
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There being no other business the meeting closed at 3.50 pm.
Reproduced Courtesy of Midland
Mainline
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