Matakuliah
Tahun
: G0374/Business Writing
: September 2006
Memo Writing
Pertemuan 13
1
The Characteristics
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In-house documents
Routine matters
No courtesy titles (Mr/Mrs/Miss/Ms)
No inside, return address,
salutation or complimentary close
2
The Purposes
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To inform of decisions, actions, etc.
To request decisions, actions, etc.
To provide information of any kind
To remind someone of action which
is required
3
The Layout
• Subject Heading
• Main Body of Memo
4
Subject Heading
To
From
Subject
Date
………………………………………………………
………………………………………………………
………………………………………………………
5
6
BODY OF MEMO
– Introduction
– Details
– Response
– Close
7
Introduction
• Background information:
* briefly give the reason for writing
* refer to previous communication
* who? what? where? when?
8
Details
• Facts and figures:
* logical sequences
* separate into paragraphs – each
one dealing with a separate aspect
of the main theme
9
Close
A relevant one-liner
10