Matakuliah
Tahun
: G0374/Business Writing
: September 2006
Report
Pertemuan 9
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Report
A report is a very formal document that is
written for a variety of purposes in the
sciences, social sciences, engineering and
business disciplines.
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The Purposes
• To convey essential information
• To influence decisions
• To be used in determining changes,
improvement, or solutions to problems.
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Some Reports in Business
• Routine reports
* representatives’ reports on sales visits
* managers’ reports on the work of their departments
* equipment and maintenance report
* progress report
* safety reports
* accident reports
• Special reports
* reports written in response to requests for specific information
* reports made on a special topic after research and investigation
* report regarding a change of policy
* market research report
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Some other Types of Reports
1. Record report
2. Statistical report
3. Progress report
4. Investigative report
5. Recommendation repor
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Why are they difficult to write?
• Collecting information
• Summarizing information
• Organizing information
• Making recommendation
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Stages in Report Preparation
Figure 1.1
Stages in Report
preparation. Although
pratical work
May occupy more than
three-quarters of the time,
this work must be planned
to fit into
The overall framework of
the project and geared to
the production of relevant
information
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Getting the Information
• The Telephone call
• The Interview
• The Questionnaires
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Presenting
One of the best possible ways of ensuring
that the final report is acceptable is to
make an oral presentation of the main
findings fairly near the end of the exercise.
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Rules in preparing any business report
1.
Cite your sources. Always let your reader know where
your information comes from so that it may be verified.
2.
Date your report. Business is volatile; facts and
situations change daily, if not hourly. Your information
could become outdated very quickly.
3.
Always keep a copy of your report for your own
reference.
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