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Academic(Technology(Committee((2(Draft(to(Chair(
MINUTES"OF"MEETING:"11/14/2014"" APPROVED"BY"COMMITTEE:"__________"
Submitted"Exec."Committee:"_____" Approved"by"Exec."Committee:"________"
Submitted"Academic"Senate:"_____" Approved"by"Academic"Senate:"________"
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ATC$Members$Present:"Chris"Sales"(chair),"Xiyi"Hang,$David"Miller,"Soheil"Boroushaki,"Stephen"Kutay,"Peri"
Klemm,"Joel"Krantz,"Henk"Postma,"Uma"Krishnan,"Iswari"Pandey,"Khachik"Kamalmazyan,"Vladimir"Jimenez;"
Excused:"Norm"Herr""
ATC$ Executive$ Secretary:$ Hilary" Baker;" Recording$ Secretary:" Celene" Valenzuela," Permanent$ Guest:$ Deone"
Zell""Guests:"Ben"Quillian,"Ernie"Perez,"Zack"Hillbruner,"Tae"Chang""
1. Announcements((
a."""Library"–"Sales"stated"Laurie"Borchard,"Social"Science"Librarian,"has"been"invited"to"attend"a"future"
meeting.""She"will"discuss"the"technology"tools"that"are"used"for"storing"bibliographical"citations.""(
2. Approval( of( Minutes( –" The" minutes" from" the" September" 5," 2014" ATC" meeting" and" the" October" 3,"
2014"ATC/ERC"joint"meeting"were"approved"without"amendments.""
3. Chair(Report(
a."""ACAT(Meeting(Update"–"The"October"ACAT"meeting"with"cancelled"by"the"Provost.""Next"meeting"
is"scheduled"for"Tuesday,"November"18th.""
b.(((Lab(Printing"–"Sales"provided"an"update"on"campus"printing"labs.""The"printing"labs"will"continue"to"
be"managed"by"the"department"colleges."There"will"be"a"standard"quota"of"$10.00"for"students.""
All" documents" are" printed" double" sided." " Miller" inquired" on" whether" faculty" will" be" required" to"
accept" projects" and" thesis" printed" double" sided." " Kutay" shared" that" thesis" submissions" are"
submitted"online.""(
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4. Previous(Meeting(Action(Items(Review("
a. Learning(Management(Systems"–College"of"the"Canyon"uses"Blackboard"LMS"and"Pierce"College"
uses"Moodle"LMS."
b. Web2One(navigation""–"A"patch"to"correct"the"problem"affecting"the"WebgOne"sidebar"menus"was"
developed"and"applied"to"the"production"environment.""The"navigation"problem"was"resolved"and"
the"Associate"Student"representative"was"notified.""
c. Proofpoint( URL( signature" –" Hillbruner" shared" that" Proofpoint" bypasses" the"digital"signature" and"
ensures"the"digital"signature"remains"intact.""
d. Power(Outage"–"Hillbruner"shared"that"IT"will"be"working"with"college"technical"staff"and"MARs"to"
ensure"classroom"equipment"is"regbooted"(as"necessary)"after"a"power"outage."""
e. Associate( Students( Printer( IPs" Address( –" Baker" shared" that" the" reported" changes" to" the"
Associated"Students"printer"IP"address"were"made"in"accordance"with"the"request"of"the"technical"
representative"for"Associated"Students."""""
f. MS(Office(App(g"Hillbruner"shared"that"the"CSU"Microsoft"license"allows"use"of"the"MS"Office"App"
if"purchased"for"$2.00"per"person"per"month.""IT"can"work"with"individual"Colleges"to"purchase"the"
product" for" individual" users." " " A" nongCSUN" email" address" must" be" used." " " Krantz" inquired" on"
whether" all" MS" Office" products" are" available" on" the" MS" Office" App." " Hillbruner" noted" the" MS"
Office"App"includes"all"software"applications."""
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g. Faculty(reported(being(sent(to(different(CSUN(offices(with(ADA(Accessibility(Questions(–"Perez"
shared"that"the"Accessibility"committee"is"seeking"ways"to"better"communicate"with"faculty"about"
ADA"accessibility,"especially"captioning."""Considering"a"new"webpage."
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5. VP/CIO’s(Report(
a.((IT(Survey(
Baker" highlighted" some" key" points" from" the" annual" IT" Survey" 2014." " She" also" handed" out" the" IT"
Survey" Infographics," available" for" the" first" time" in" 2014." " " All" IT" Survey" documents" are" available"
online"at(http://www.csun.edu/it/surveys"
"
The" seventh" annual" IT" Survey" went" out" to" 10,000" students" and" to" all" faculty" and" staff." " 1910"
students,"338"faculty"and"471"staff"responded"to"the"survey.""The"CSUN"annual"IT"survey"website"
include" a" summary" of" key" findings," survey" analysis" and" infographics." " " Sales" noted" that" the"
infographic" format" is" a" good" way" to" distribute" large" amounts" of" information." " Shaver" added" the"
infographic"could"be"displayed"on"the"Mind"screens"throughout"campus."""
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b.( Information( Security( Awareness( Training( g" Baker" stated" all" faculty" and" staff" are" required" to"
complete"Information"Security"Awareness"Training."""College"Deans"are"receiving"weekly"updates"
about"who"has"completed"the"training." "Krantz"shared"it"was"originally"hard"to"find"a"link"to"the"
training" on" the" portal" because" it" is" only" in" the" staff" portal," not" the" faculty" portal." " Baker" will"
request"adding"the"link"to"the"faculty"portal."At"some"point,"it"may"be"required"for"new"employees"
to"complete"the"training"before"obtaining"access"to"systems"with"confidential"data."(
(
c.( Notification( about( Information( Security( Incidents" –" Baker" stated" that" faculty" and" staff" should"
please"inform"IT"if"they"have"any"reason"to"believe"that"an"information"security"breach"may"have"
occurred." " IT" is" required" to" follow" a" formal" Computer" Incident" Response" Team" process," which"
includes" notification" to" the" Chancellors" Office" if" Level" One" (e.g." credit" card" or" social" security"
information)"has"been"breached.(
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6. Discussion(Topics( (
a. Proposed(Syllabi(Resolution(–(Sales"read"the"draft"of"the"Resolution"on"Technological"and"
Accessibility"Best"Practices"for"CSUN"Syllabi.""He"encouraged"committee"members"to"provide"
feedback."""""Sales"will"update"the"proposed"resolution"based"on"suggested"edits;"he"will"share"it"
electronically"ahead"of"the"next"meeting.""""
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b. Captioning(Issues((–(Klemm"read"part"of"an"email"she"sent"to"the"ATC"chair"of"the"committee."""
“Online"teaching"is"required"to"be"accessible"and"all"materials,"including"video,"images,"and"text,"
needs"to"be"captioned"and/or"described.""The"burden"rests"on"the"shoulders"of"the"faculty.""Is"this"
an"undo"burden?"Will"this"result"in"reduced"currency"in"the"field?""Clearer"guidelines"and"resources"
are"needed"for"these"faculty,"particularly"our"partgtimers"who"are"serving"more"and"more"students"
and"are"pressured"to"teach"hybrid"and"online"classes,"often"with"very"little"notice.""Among"other"
things,"the"current"captioning"site,"which"instructs"faculty"about"the"expense"of"transcribing,"is"not"
adequate.""It"does"not"tell"faculty"where"and"how"they"should"seek"funding"and"then,"how"to"turn"
transcriptions" into" cc" for" captioning" videos" for" which" they" don’t" own" the" rights.”"
"
Klemm" shared" that" there" is" lack" of" support" for" faculty" who" would" like" learning" how" to" do"
captioning" themselves." " There" should" be" a" connection" with" CSU" transcribing" services." " Perez"
shared" there" are" updated" captioning" guidelines" that" will" be" posted" soon" and" shared" at" the" next"
ATC"meeting.""Funding"is"available"for"captioning;"faculty"should"contact"their"Department"Chairs"
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and" Deans" for" additional" information." " Krantz" noted" that" current" technology" for" transcriptioning"
does"not"work"well.""
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7. Department/College(Issues(2(none(
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8. Policy(g"none""
9. New(Business(((
Meeting"adjourned"at"3:00"p.m."
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