AST Ph.D. Dissertation Checklist
Dissertation Defense Announcement:
Your Defense announcement to the College of Science needs to be posted at least a
month before your defense date
Defense announcement includes:
o Astrophysical Sciences & Technology PhD Dissertation Defense at the top of
the page
o Your name, Title, Advisor, Date, Time, Location, Room & Abstract (in that
order)
o Please email announcement as a pdf to AST director for approval to post at
least 6 weeks before your dissertation defense
o It is your responsibility to reserve a room for your defense.
o Speak to your advisor about refreshments
Once you have completed any required amendments and received
final approval from your committee please complete the Steps
below:
1. Format Final Dissertation for submission to the library:
1. Title page
o Please use the required format, examples in the AST Handbook &
http://infoguides.rit.edu/thesis-services
o Dissertations without a proper title page & Committee signature page
will not be accepted for binding
2. Signature Page: Signatures of ALL committee members with date signed
3. Abstract page
 Dissertations without a properly labeled abstract will NOT be
accepted for binding
 Make sure all pages say “Dissertation” and not thesis
2. Final Title needs to be submitted to the registrar
 Provide the final title to your advisor
 Your advisor will need to email the AST staff assistant your final title and she
will submit the form to the registrar
3. Copies:
 You must print ALL of your dissertation copies to be bound
o The Library requests copies to be printed on 100% acid-free, cotton
bond paper for preservation
o The Hub express is located on campus for printing
 If you need assistance paying for your printing, contact your
advisor or the AST director
 1 copy is required for RIT Library Archives
 1 copy is required for the AST Program
 1 copy should be provided for your advisor
 If you have a CD, DVD, etc. you must burn copies for each print copy
 All print copies must include signature page or will NOT be accepted by
the binding office
4. Payment for Binding:
 For payment of the Library copy & AST Program copy please request a memo
from the AST program director for up to 3 copies
 For all other copies you will need to pay Student Financial Services first
o Each binding copy is $14
o Keep your receipts for your binding appointment
5. Binding:
 Make appointment with Binding Staff to drop off copies
o Email: [email protected]
o Phone: 475-2554 or 475-6013
o Binding Office located in the basement of the Wallace Library A-500
o Office Hours: M-F 9am-3:30pm
 Bring to you appointment, all the below:
o All copies (with signature page)
o Memo signed by AST director
o Receipt from SFS for all additional copies paid for
 Submit Confirmation Receipt signed by Binding office to AST Staff
Assistant
6. ProQuest:
 After you submit your copies for binding you need to submit a PDF of your
dissertation to ProQuest online
o Directions are listed under step#5 on http://infoguides.rit.edu/thesisservices
 For Help you can contact Jennifer Roeszies 475-2560 or [email protected]
 Forward Email confirmation of submission to ProQuest to AST Staff
Assistant