Academic Technology Committee MINUTES OF MEETING: 5/2/2014 APPROVED BY COMMITTEE: 9/5/2014 Submitted Exec. Committee: _____ Approved by Exec. Committee: __________ Submitted Academic Senate: _____ Approved by Academic Senate: __________ ATC Members Present: Chris Sales, Xiyi Hang, Peri Klemm, Joel Krantz, Stephen Kutay, David Miller, Patricia Seymour; Excused: Sally Spencer, Talar Alexanian, Christopher Woolett; Absent: Soheil Boroushaki, Scott Kleinman ATC Executive Secretary: Hilary J. Baker; Recording Secretary: Celene Valenzuela Permanent Guest: Deone Zell; Guests; Ben Quillian, Ernie Perez 1)
Announcements – None 2) Approval of Minutes – The minutes from the April 4, 2014 meeting and the minutes from the March 11, 2014 ATC/ERC joint meeting were approved. 3) Chair Report a. ACAT meeting update – Sales shared, David Liu discussed the collection of data and various steps the University can take to become a paperless campus. Diane Stephens discussed flex space and the plan to update older model rooms on campus. The plan for the update is to meet and exceed the expectation of students through emerging technologies. b. Joint Resolution of Electronic Submission of Coursework (see handout) – Sales shared the latest proposed joint resolution. The proposed joint resolution was approved by ATC and it will be presented to Faculty Senate after it is approved by ERC. c. ATC website redesign – Sales stated the ATC website will be redesigned to mirror other campus committee webpages and to make information easily accessible to visitors. 4) Previous Meeting Action Items Review – None 5.) VP/CIO’s Report a. Technology changes impacting faculty – summer and fall (see handout) – Baker highlighted the technology projects that may impact faculty during the summer and fall. 1 There will be a minor Moodle upgrade to the latest version of 2.6 in the summer. Perez explained the Moodle experience will remain the same. The upgrade will make forms more ADA accessible for screen readers. Academic Affairs labs will be deploying a new standard quota for student printing and printers in the fall. Faculty will be able to process eTravel reimbursements for grant/research-­‐funded travel in the fall. Baker will share an updated version of the handout via email. The updated version will clarify that state-­‐funded travel reimbursements are being implemented this semester. b. Exchange email upgrade -­‐ Baker shared that faculty email will migrate to Microsoft’s cloud-­‐
based email environment, Office 365, in the fall. Faculty who would like to be migrated sooner may contact the IT Help Center. Faculty will be informed via email before their account is migrated. The email will detail the step by step the process. Users can access their email during the migration; the time of an individual email account migration depends on the size of the mailbox account. 6) Discussion Topics a. IT Vision@2017 – Discussion around questions (in a handout) related to a refresh of the IT Vision@2015, extending it two more years to a new IT Vision@2017. The questions are listed below in these minutes. Discussion feedback will be incorporated into a draft IT Vision@2017 document that will be shared in the fall. b. New items for next year – Sales identified the newly elected members who will be joining the committee for the 2014-­‐2015 academic year: Uma Krishnan from HHD, Iswari Pandey from Humanities and Norm Herr from Education. c. ATC Chair Election – Sales was the only candidate nominated for the ATC chair role in AY14-­‐
15. The committee unanimously voted Sales to serve as chair for the upcoming academic year. 7) Department/College Issues – none 8) Policy -­‐ none 9) New Business – Sales noted that the meeting scheduled for the 2014-­‐2015 academic year was printed at the bottom of the agenda; the April meeting will be held on April 3rd the Friday before spring break. Sales shared he will continue to pursue a joint resolution for Electronic Submission of Classwork in the upcoming academic year. Meeting adjourned at 2:49 p.m. 2 CSUN IT Visioning Discussion Questions
April 2014
Introduction
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The University’s current IT strategic plan, IT Vision @2015 was developed during the 2010-2011
academic year. It created a five-year aspiration for technology and its themes and strategies have
guided the campus IT priorities.
•
We are now entering the final year of implementation of the current IT Vision. Many important
outcomes have been accomplished. However, technology and the institutional priorities are
continuing to evolve and it is opportune time for a renewed conversation about our longer-term
goals and strategies.
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We don’t need to start from scratch this time. The core IT Vision themes and focus on using
technology to improve student learning and success, promote mobility and service efficiency,
create sustainable, reliable and nimble infrastructure, and enhance our use of data to improve
outcomes assessment and support decision-making are still highly relevant.
•
The Provost and VP/CIO are launching a consultative process with the IT governance and
advisory groups to REFRESH the current IT Vision. The refresh will focus on an articulation of
the IT goals and priorities for the next two to three years. We will use these conversations to
validate the relevancy of the IT Vision core themes and sub-themes or refine them as necessary,
identify areas where we need to accelerate the progress of realizing the existing vision, and
discuss where we need to stretch the vision to accommodate changing needs of students, faculty
and staff.
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Conversations will take place throughout the spring and a draft of the refreshed vision will be
reviewed with the campus in the fall. This refreshed IT Vision@2017 will be used as a
framework to begin to identify the priority projects and initiatives for the 2014-2015 academic
year and the following couple more years.
Discussion Questions
1. Do the current IT Vision themes and sub themes remain aligned with the university-wide goals
and priorities?
a. Have any become less important?
b. Are there institutional priorities that aren’t adequately supported by the current IT Vision
themes and sub-themes?
2. Looking back at the current IT Vision, have there been any important developments in
technology or the use of technology that are impacting us today that the current vision didn’t
anticipate or isn’t addressing?
3. In the next two to three years, in what aspect of the IT Vision is it most important that we
accelerate our progress or create more aggressive goals?
4. What changes in technology or the use of technology could have the most significant impact on
CSUN in the next two to three years?
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