Academic Technology Committee
MINUTES OF MEETING: 4/4/2014 APPROVED BY COMMITTEE: 05/02/14
Submitted Exec. Committee: _____ Approved by Exec. Committee: __________
Submitted Academic Senate: _____ Approved by Academic Senate: __________
ATC Members Present: Chris Sales, Soheil Boroushaki, Scott Kleinman, Peri Klemm, Joel
Krantz, Stephen Kutay, David Miller, Patricia Seymour, Sally Spencer, Talar Alexanian,
Christopher Woolett; Excused: Xiyi Hang
ATC Executive Secretary: Hilary J. Baker; Recording Secretary: Celene Valenzuela
Permanent Guest: Deone Zell; Guests; Ben Quillian, Ernie Perez
ACAT Members Present: Harry Hellenbrand (chair), Sue Cullen, Diane Stephens, Patrice
Wheeler
1)
Joint Meeting with ACAT
ACAT Members were invited to join the meeting at 1:00 p.m. The Provost invited questions.
a. Policy of Faculty Authored Works – Hellenbrand shared the Provost Office does not
legislate faculty policy; instead, his office can make recommendations. The answer to what
is peer-reviewed can be found in the Faculty Senate Section 600 document. Section 600
states “faculty will produce peer-reviewed work” and it leaves to interpretation what the
word “work” means to each individual college or department.
Electronic publications are changing the way self-authored work is addressed. Per the
campus policy, college or departments must approve the faculty self authored work before it
is used in the classroom and sold to students. External boards can also be invited to review
work.
Sales inquired about the biggest issues with technology and authorship. Hellenbrand shared
that the technology and the publishing industry is changing. Two of the main factors are
applying credit for self-authored work and establishing revenue streams.
b. IT Vision@2017 – Hellenbrand and Baker mentioned the IT Vision @2017 will be
discussed with committees throughout the university in the upcoming months, including
ACAT and ATC.
2)
Announcements – None
2)
Approval of Minutes – The March 7, 2014 minutes were approved with two amendments.
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3) Chair Report
a. ACAT meeting update – Sales noted the March ACAT meeting was cancelled.
b. Joint Resolution of Electronic Submission of Classwork (see handout) – Sales
described the changes proposed by the Senate Executive Committee. The Senate Executive
Committee added that the training will be offered by the Faculty Technology Center.
4) Previous Meeting Action Items Review - None
5.) VP/CIO’s Report
a. Email Migration - Baker stated campus has outgrown the current email environment,
especially with the growing number of phishing spam emails. Rather than invest in funding
for new CSUN hardware, we chose to migrate email accounts to the Microsoft Office 365
“cloud” environment. Our CSU Microsoft contract allows the migration to occur without
incurring additional costs. Many of other CSU’s and higher education colleges have done the
same. Microsoft Office 365 does not allow all users to be migrated at the same time, so it
will take months to migrate all of the accounts. Cal State Los Angeles migrated in
approximately nine months.
As early adopters, the Information Technology division staff and college technicians email
accounts have already migrated to Office 365. The remaining campus administrators and
staff will begin migration the week of April 7th. Student Affairs asked to delay their
migration to allow time for commencement and end-of-semester items. It is expected the
administrators and staff migration will be completed in early June.
Faculty email migration will occur in the fall although individual faculty can contact the IT
Help Center to migrate earlier if they choose to do so. During the email migration, users will
continue to have access to their email. Following the migration, they will need to make some
minor changes to server name settings using directions on the IT website and in an email sent
to all users ahead of their email migration.
Spencer shared she had been affected by the recent email outage and suggested that it may be
helpful for IT to contact each college administration office and to have a status indicator on
the IT website to view when systems are down. Kleinman suggested having a link with this
type of information on the Faculty Technology webpage. Baker noted that the Twitter
accounts and the IT website was updated as new information was discovered.
b. Network Refresh - Baker stated the network refresh is scheduled to take place on campus
building in the upcoming weeks. Most of all teaching and learning spaces will be addressed
prior to 8:00 am or during the spring break week. The network refresh schedule can be
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viewed online in the IT webpage. In addition, signs will be posted on building entrances to
notify occupants.
c. Moodle. Baker shared that CSUN’s current contract with MoodleRooms will end in June
2015. Academic Technology will be working with faculty to scan other learning
management systems to determine if it is time to re-evaluate our CSUN LMS options
Spencer noted a survey question in the upcoming IT Survey could be added to identify the
number of faculty members who may want to use a new system.
d. IT Vision @2017 (see handout) Baker asked the committee to review the IT Vision
@2017 handout ahead of the May meeting. Following conversations with different groups,
the IT Vision will be revised during the summer.
6) Discussion Topics
a. Sales stated the committee would continue to focus in the upcoming year on the policy of
faculty-authored works and the proposal to change the course syllabi. Sales encouraged
committee members to provide feedback regarding ideas for other technology issues.
Sales invited Alexanian and Woolett to share their point of view on potential of interest to
students. Woolett noted it would be easier for students if all of the professors posted their
syllabi in Moodle. Alexanian shared she has used eText and is currently enrolled in iPad
courses. It has been extremely useful to download faculty-authored books; it is useful for
students to be able to highlight and take notes on eText books. Sales asked the cost for the
eText books. Alexanian stated the eText books are either low-cost or free.
Woolett shared a new position has been added to Associate Students with the title of academic
technology officer. The officer will work with all the technology committees. Applications
will be accepted and the officer will be invited to the May 2nd ATC meeting.
7) Department/College Issues – Baker encouraged the committee to email any department or
college issues and they will be discussed in future meetings.
8.) Policy
9.) New Business
Meeting adjourned at 3:02 PM
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