Academic Technology Committee Meeting
MINUTES OF MEETING: 12/6/13
Submitted Exec. Committee: _____
Submitted Academic Senate: _____
APPROVED BY COMMITTEE: 2/7/2014
Approved by Exec. Committee: __________
Approved by Academic Senate: __________
ATC Members Present: Chris Sales, Soheil Boroushaki, Scott Kleinman, Peri Klemm, Joel
Krantz, Stephen Kutay, Sally Spencer, Talar Alexanian, Patricia Seymour;
Excused: Xiyi Hang, Deone Zell; Absent: David Miller, Christopher Woolett;
ATC Executive Secretary: Hilary J. Baker; Recording Secretary: Celene Valenzuela;
Guests; Ben Quillian, Paul Schantz, Chris Olsen, Ernie Perez
1) Announcements
CAST Presentation - Spencer shared the Department of Special Education has invited the
Center for Applied Special Technology to present on campus. The presentation will be held
Friday, February 7, 2014 from 4:00 to 8:00 p.m. at the Northridge Center, which
accommodates 150 people. The ATC Committee and IT has been invited to attend.; Sales
will be emailing the flyer to current ATC members.
2)
Approval of Minutes
The minutes from the October 4, 2013 ATC meeting minutes were approved with three
amendments and the minutes from the November 1, 2013 ATC/ERC joint meeting were
approved by ATC with one amendment.
3) Chair Report
a. ACAT meeting update – the meeting included discussions about printing, printing standards,
the consistency of printing quota and standardization. Sales noted departments have different
approaches for printing. Sales communicated with the ERC chair to present a resolution jointly
with ATC to encourage online submission and to establish a consistent printing policy. The
resolution will be presented in future meetings to the committee for their approval or disapproval.
ACAT also discussed campus technology upgrades for the summer and a review of the Sac State
classroom models and upgrades. Baker had visited Sac State in the past and encouraged Ben
Quillian, Ernie Perez, Diane Stephens and others on the Classroom Technology Committee to
visit the Sac State classroom spaces. Quillian shared that Sac State is planning on making
significant investment for a period of the next three years to their classroom environment,
including changes to their classroom lighting, acoustical treatments, projectors and support.
Sales added there was discussion on general space planning, reviewing labs, and classroom
and office technology. Zell updated ACAT on the iPad initiative and the Provost elaborated
on software technology and materials for textbooks.
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Spencer shared the latest Policy on Faculty Authored Books that was recently emailed to
faculty. Spencer explained the policy is outdated based on current technology. Sales will
present the matter to the EPC chair noting that this topic may need to be addressed jointly
with ATC.
Klemm stated the actuality of implementing material for a class might become more complex
due to technology, when looking at peer review and non-peer review. Sales noted that the
Faculty Senate is discussing what resources people are using and what the library
recommends in term of delivery systems for textbooks.
Sales noted that encouraging the use of Moodle might encourage less printing. Seymour
noted the challenges of grading online due to repetitiveness leading to carpal tunnel issues.
4) Previous Meeting Action Items Review
a. Moodle attachment download sizes.
Perez noted the max class size default has be set for up to 50mb however it can be increased
up to 500mb in the settings. Sales noted that the drag and drop feature was not working
correctly. Perez shared that they tested the drag and drop feature and hadn’t seen an error;
however, he would recommend keeping drag and drop items to less than 50mb.
Perez shared that the Moodle 2.5.3 upgrade will occur on December 26th; new features will
include a search field for users and document word count.
Sales noted Faculty Senate could address the retention policy for Moodle, including how long
Moodle documents should be archived. Krantz stated there might be questions regarding
who owns the rights to faculty information and syllabi when the documents are stored in
Moodle. Sales explained Moodle and accounts are owned by the university. Olsen and Perez
stated that some faculty have previously asked to share Moodle courses with other faculty
members.
5.) VP/CIO’s Report
a.
Technology Updates with Possible Impact to Faculty (see handout)
Baker reviewed the document regarding Faculty and Staff email, Network Switch and Router
Upgrades, EduRoam, myCSUNbox groups, eTravel authorization and approval, Online
Services Learning system, Moodle Learner Analytics and the WebCT LMS Decommission.
Baker encouraged the use of EduRoam and the CSUN Mobile App. Baker asked the
committee to share ideas of new functionality for the mobile app.
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6) Discussion Topics
a.
Proposal to Change the Course Syllabi
Sales encouraged the committee to email questions regarding the syllabi content. Sales will
be sharing the list of questions with the committee members and will email those questions
before the next committee meeting. The questions include response time to students and
faculty office hours. Sales added some lecturers currently do not have an office telephone
and new faculty will share group materials. The clarification of use of plus or minus when
grading is also in question. Krantz stated a number of faculty do not respond to email during
the summer and he asked whether faculty are required to respond to students and what is the
email reply time. This may be a contractual item.
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8.)
Department/College Issues
a. Lynda.com
Kutay shared that the Oviatt library is working on multiple fronts to help promote the
Lynda.com service from the Library homepage and promoting how-to videos from the
Library banner. The Library also plans to work with IT to display promotional materials at
the new Learning Commons’ “Ask a Tech” desk.
Policy
Krantz inquired on the existence of policy requiring students to own laptop. Sales noted there
are software requirements depending on the class. Baker added that iPads are required for
certain iPad classes; however, in most cases, students have options to select an iPad or a noniPad section. Spencer inquired on how to submit a video to display on the mobile app. (The
videos on the mobile app are links to the CSUN You Tube channel.)
Meeting adjourned at 3:00 PM
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