Final
for RIT Internal Use Only
Finance & Administration Division,
Controller’s Office, Accounting Operations Department
Certificate of Delegated Authority for
New or Updated Signature Authority
Purpose:
This form is to provide Signature Authority delegation to a new employee or update existing Signature
Authority, excluding PI departments, outside the annual certification process. Please PRINT information.
Employee Name
Add:
Delete:
Change:
Job Title/Position
Department Name
Delegated
Amounts:
Dept # range
Requisitions - IPF - Travel
$10,000 - $1,500 - $2,000
$25,000 - $5,000 - $5,000
$50,000 - $25,000 - $15,000
$_______ - $_______ - $_______
Faculty and Staff
Dept Head/Unit Manager
Dean/Unit Director
University Officer, Other (+)
(+)
For Delegated amounts other than the standard amounts listed,
please include or attach a note of explanation.
Delegator Statement:
I delegate signatory authority to the individual listed above for the stated dollar values for each department(s)
and document type listed. This individual may approve documents up to the limit above in order to initiate a
transaction which constitutes a commitment between the university and a non-university party.
PRINTED Name, 1st Delegator
Signature, 1st Delegator
PRINTED Name, 2nd Delegator (*)
Signature, 2nd Delegator
Date
Date
(*)
2nd Delegator must be at least one level of management above the 1st Delegator and have been previously certified to delegate
authority for financial transactions.
th
Completed form can be submitted to Andrea Napoli in the Accounting Office, Eastman Hall, 6 floor.
If you have any questions or concerns, please contact Andrea at [email protected] or 475-2911.
H:\Accounting\Accounts Receivable\Sign Auth Form\Certificate Of New Delegated Authority Form_07.19.2013.Docx
Rev 10.04.2013
Final
for RIT Internal Use Only
Finance & Administration Division,
Controller’s Office, Accounting Operations Department
Signature Authority Agreement
The Signatory Authority Policy applies to all transactions which commit or expend assets of the
university including operating funds, capital funds, projects funded by external sponsors, gift and
endowment projects and special project and discretionary funds.
The full policy is at: http://finweb.rit.edu/svp/signatory.html
The individual who approves any transaction which constitutes a commitment between the
university and a non-university party is responsible and accountable for ensuring that:
­
He or she has the authority to approve the transaction or execute a contract.
­
Where required, university review and approval has been obtained before any
commitment is made.
­
Where appropriate, an assessment has been made of the likely impact of the transaction
on other elements of the university and the broader community; and appropriate
consultation has taken place with any constituencies which might be affected by the
transaction or contract.
­
The transaction, proposal or agreement includes the appropriate standard provisions
recommended by RIT legal counsel or, in the absence of such language; approval from a
university officer has been obtained.
­
Funds for the transaction have been allocated or are otherwise available within regularly
approved budgets, special appropriations, or restricted or designated accounts.
­
There is no real or apparent conflict of interest on the part of the approving individual or
any other individual or organization involved in the transaction. Where a real or apparent
conflict of interest does exist, the issues are resolved prior to entering into the transaction
or contract as provided for by the university’s Conflict of Interest Policy (C 4.0)
Oversight Policy for Externally Funded Projects (C 1.0), and the Conflict of Interest
provision of the Bylaws (Article XXII).
The signature below indicates that I have read and agree to comply with RIT’s signature
authority policy. This document will be kept on file in the Controller’s Office for use in
verifying signatures.
PRINTED Name
Signature
Date
H:\Accounting\Accounts Receivable\Sign Auth Form\Certificate Of New Delegated Authority Form_07.19.2013.Docx
Rev 10.04.2013