Board of Trustees Regular Meeting
Tuesday June 26, 2012 – 5:00 p.m. – Board Room
MINUTES
1.
General Institutional Functions
1.1
Chairman Smith called the meeting to order at 5:03 p.m.
1.2
Secretary Vetrano read the Public Statement:
Adequate notice of this meeting has been provided at least 48 hours in advance
of its commencement by posting in at least one public place reserved for such or
similar announcements and by mail, telephone, or hand delivery to all
appropriate parties pursuant to the Open Public Meetings Act, N.J.S.A. 10:4.1.
1.3
Roll Call / Pledge of Allegiance / Welcome to Guests
The following were in attendance: Mr. Smith-Chairman, Mr. Gavan-Vice
Chairman, Mr. Vetrano-Secretary/Treasurer, Dr. Andrews, Mr. Aramini,
Dr. Lamonte, Mr. Leppert, Mr. Scanlan, Mr. Senker (via telephone) and
Dr. Mazur, Ex-Officio Member.
Also in attendance were: Senior Vice President Academic and Student
Affairs Harry Damato, Vice President Finance and Operations Frank
Nocella, Assistant to the President and Board of Trustees/Recording
Secretary Wendy Fullem and College Attorney Gary Werner.
1.4
Approval/Acceptance of Minutes and Board Action Resolutions:
1.4.1
Approval of May 22, 2012 Regular Board Meeting Minutes.
1.4.2
Approval of May 22, 2012 Executive Session Minutes.
1.4.3
Acceptance of May 24, 2012 Audit Committee Minutes.
1.4.4
Acceptance of May and June 2012 Personnel and Curriculum Committee
Minutes.
1.4.5
Acceptance of June 2012 Finance and Facilities Committee Minutes.
1.4.6
Approval of June 12, 2012 Board Retreat Minutes.
1.4.7
Approval of May 2012 Board Action Resolutions.
All items in 1.4 (1.4.1 – 1.4.7) were approved in one vote, motioned by
Mr. Gavan and seconded by Mr. Scanlan. Motion carried unanimously.
1.5
Courtesy of the Floor (Public Session) – No one spoke.
Board of Trustees Regular Meeting
Tuesday June 26, 2012
Minutes
Page 1 of 7
1.6
Acknowledgement of Receipt and Review of May 31, 2012 Financial Statement.
Vice President Nocella presented the May 31, 2012 financials including:
Dashboard, May YTD 2012 Operating Statement, May YTD 2012 Balance Sheet,
Operating Projection Full Year FY 11/12, Looking Forward FY 11/12 Projected
vs. FY 12/13 Budget.
Dr. Andrews moved to acknowledge receipt and review of the May 31, 2012
Financial Statement. Mr. Gavan seconded the motion.
Roll Call Vote: Dr. Andrews, Mr. Aramini, Mr. Gavan, Dr. Lamonte, Mr. Leppert,
Mr. Scanlan, Mr. Senker, Mr. Vetrano and Mr. Smith voted yes. Motion carried
unanimously.
1.7
2.
Correspondence File - None
Personnel
2.1
Report of the Personnel and Curriculum Chair – No report this month.
Chair absent.
2.2
Recommendation: Approval of Monthly Personnel Actions – As per the attached
Personnel Action Form.
Mr. Scanlan moved to approve the monthly personnel actions. Mr. Gavan
seconded the motion.
Roll Call Vote: Dr. Andrews, Mr. Aramini, Mr. Gavan, Dr. Lamonte, Mr. Leppert,
Mr. Scanlan, Mr. Senker, Mr. Vetrano and Mr. Smith voted yes. Motion carried
unanimously.
2.3
Recommendation: Approval of Employment Renewals, Effective July 1, 2012.
Mr. Leppert moved to approve employment renewals. Mr. Gavan seconded the
motion.
Roll Call Vote: Dr. Andrews, Mr. Aramini, Mr. Gavan, Dr. Lamonte, Mr. Leppert,
Mr. Scanlan, Mr. Senker, Mr. Vetrano and Mr. Smith voted yes. Motion carried
unanimously.
3.
Curriculum and Instruction
3.1
Recommendation: Approval of Pathways Health Science Grant Year 2 Budget.
Mr. Gavan moved to approve the Pathways Health Science Grant Year 2 Budget.
Dr. Lamonte seconded the motion.
Roll Call Vote: Dr. Andrews, Mr. Aramini, Mr. Gavan, Dr. Lamonte, Mr. Leppert,
Mr. Scanlan, Mr. Senker, Mr. Vetrano and Mr. Smith voted yes. Motion carried
unanimously.
3.2
Recommendation: Approval of Medical Assistant Program MOU Renewals with
Board of Trustees Regular Meeting
Tuesday June 26, 2012
Minutes
Page 2 of 7
Clinical/Practicum Sites: Denise Autotte, MD, Franklin Medical Associates,
Women’s Total Health, Sami F. Yasin, MD-PC, DMG Internal Medicine, Sparta
Cancer Center, Sussex County Pediatric, Associated Dermatology, Community
And Corporate Care, Inc., Pulmonary Medical Associates, LLP, Skyland Medical
Group, Sussex County Medical Associates and Women’s Total Health.
Mr. Scanlan moved to approve MOU renewals as noted above. Mr. Gavan
seconded the motion. Motion carried unanimously.
4.
Student Services Report – None
5.
Community Information and Service Report – Next Month
6.
College Facilities
6.1
Report from the Finance and Facilities Committee Chair.
Dr. Andrews, Chairman of the Finance and Facilities Committee reported that they:

Received an update regarding the County’s issuing of bonds for sale for
Chapter 12 – June 20th.

Discussed enrollments and the impact on college finances and budget for the
Fall.

Received an update regarding resolution of pension issues and financial
impact on the College.

Reviewed NJCA bank account, as per the action on today’s agenda. The
account is handled by an outside group and approval of a custodial account
naming John Kuntz as the custodian is needed.

Received an update from Dr. Mazur regarding a statewide college bonding
bill. Dr. Mazur noted that the bill has passed committee last week. He does
not believe it has passed the state legislature yet but it has passed the
Senate Committee last week with a 25% county match. The total bill is
approximately $750M. Dr. Andrews noted that this would be in addition to
Chapter 12 funds and any college in the state could access it via bonding.

Received an update regarding the cabling bid. Six contractors received the
bid specs and bids are due back around the 28th of the month. A Special
Board Meeting on July 3rd may be called to accept a bid.

Received an update regarding he solar project, which Hampton Township
approved on June 14th.

Reviewed the JCPL Transformer Contract update. In order to do the info
structure in terms of facilities and the IT network, we first need an upgrade of
electrical service, which is $26,550. Looking for Board approval at tonight’s
meeting. If agreed, costs are refundable after 10 years but it is complicated
and we likely won’t get it back.

Reviewed a security grant for Alertus with Rave partnered. It will allow us to
improve security by alerting staff and faculty via desktops. Asking for Board
approval tonight.
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Tuesday June 26, 2012
Minutes
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6.2
Recommendation: Approval of JCPL Transformer Contract for Electrical Upgrade
to B Bldg. in the Amount of $26,550.68.
Dr. Andrews moved to approve the JCPL Transformer Contract as noted above.
Mr. Gavan seconded the motion.
Roll Call Vote: Dr. Andrews, Mr. Aramini, Mr. Gavan, Dr. Lamonte, Mr. Leppert,
Mr. Scanlan, Mr. Senker, Mr. Vetrano and Mr. Smith voted yes. Motion carried
unanimously.
6.3
Recommendation: Approval of Security Grant for Alertus.
Mr. Aramini moved to approve the security grant for Alertus. Mr. Leppert
seconded the motion.
Roll Call Vote: Dr. Andrews, Mr. Aramini, Mr. Gavan, Dr. Lamonte, Mr. Leppert,
Mr. Scanlan, Mr. Senker, Mr. Vetrano and Mr. Smith voted yes. Motion carried
unanimously.
6.4
Recommendation: Approval of Emergency Operations Plan and SCCC Security
Self-Assessment.
Dr. Andrews moved to approve the Emergency Operations Plan and SCCC
Security Self-Assessment.
Roll Call Vote: Dr. Andrews, Mr. Aramini, Mr. Gavan, Dr. Lamonte, Mr. Leppert,
Mr. Scanlan, Mr. Senker, Mr. Vetrano and Mr. Smith voted yes. Motion carried
unanimously.
7.
Business and Finance
7.1
Report from the Audit Committee Chair.
Mr. Gavan, Chairman of the Audit Committee reported that the committee met on
May 24th with the financial team, administration and Wiss & Co. They:

Reviewed the Management Letter and Timelines, noting that significant
progress is being made.

Reviewed updates and comments regarding financial challenges.

Received an update regarding enrollment. Our auditors said they are seeing
enrollment declines across the sector.

Reviewed requirements and what has to be submitted for Middle States
Periodic Review, from an auditor’s point of view.

Discussed policies and procedures with administration. This will likely be
addressed during the next fiscal year.

Discussed assets and depreciation and how to handle them with the auditors.

Discussed current and past pension issues.

Discussed Governor’s initiative for an 8% pension reimbursement.

Discussed ADP issues, including varying salaries and vacation rates. It is an
ongoing process.
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Tuesday June 26, 2012
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7.2

Reviewed Wiss & Co.’s Report to the Board and their management of the
2012 audit.

Discussed uncollected funds and what our auditor’s believe is a good time
frame to write them off.

Briefly discussed Chapter 12 bonding
Recommendation: Approval of College Custodian Account for the National Junior
College Athletic Association (NJCAA-Chapter 19) Lakeland Bank Account.
Dr. Andrews moved to approve of College Custodian Account for the National
Junior College Athletic Association (NJCAA-Chapter 19) Lakeland Bank Account.
Mr. Scanlan seconded the motion.
Roll Call Vote: Dr. Andrews, Mr. Aramini, Mr. Gavan, Dr. Lamonte, Mr. Leppert,
Mr. Scanlan, Mr. Vetrano and Mr. Smith voted yes. Mr. Senker was not on the
phone for the vote. Motion carried unanimously.
8.
9.
Courtesy of the Floor (Public Session)

Jean Brine addressed the Board regarding union negotiations. She indicated that it
has been going well and in her opinion there seems to be mutual respect, open
dialogue and a higher degree of professionalism than in the past. She thanked VP
Nocella for his lead.

Hank Pomerantz noted that he is waiting for a report that came out Friday entitled
Report to the Part-Time Faculty. He distributed a brief summary. He also commented
that negotiations are moving along well.
Other Business
Discussion / Reports / Announcements:
9.1
Trustee Activity Update
Dr. Andrews provided an update regarding questions asked at the Retreat
about the Middles States Report. He noted that he has met with members
of the committee and Professor DeHart, who is chairing the committee, is
putting together a rough draft by September 1st. The final report is not due
until June 2013, and it will need the October 2012 audit information.
9.2
President’s Report – Dr. Mazur reported:

Our newest degree program – the Associate of Applied Science in
Criminal Justice Studies received formal approval earlier this month at
the Presidents’ Meeting. We are now finalizing all of the details and
will be launching a recruitment blitz the 2nd week in July.

Our third and final summer session begins next Monday. Summer
enrollment has been down in both credit hours and head count. We
did initiate an online registration process for visiting students this
summer and registered over 220 new students with this process – this
was a big improvement and well-received by visiting students. We
really appreciate the work that our IT and Admissions departments put
in to make this happen.
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Tuesday June 26, 2012
Minutes
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
Fall registration activities are going on now… we have several
initiatives underway in an attempt to boost enrollment numbers.

We just organized a veterans Task force, a subcommittee of the
enrollment management team…this is a campus wide team to focus
on improving our recruitment and retention of veterans.

We are continuing the unemployment training program with the
Department of Labor for people who have exhausted their 26-week
federal benefits. So far we have had 325 participants have come
through classes and we have been paid $16,250 by the Department
of Labor. 15 college employees are facilitating this training which will
continue through the fall.

Thursdays on the Green concerts begin this week. This week’s show
features Red Holly and Hope Machine. Horizon Blue Cross Blue
Shield is sponsoring the free concert series again this summer.

We had a Successful Skylander Golf Outing was held Monday –
proceeds will support our Athletic Program. Ed Leppert, Bernie
Andrews and Tom Senker participated. He thanked them for their
support.

SCCC received 3 awards and many kudos at the Circles graduation
program held last week– the college received 2 awards - one for our
general support of the Circles initiative, one for our service learning
project the Board learned about a few months ago. An award was
also presented to Mike Corso and his wife Terry for their personal
involvement in the program. He extended his congratulations to all.

Four of our students were recognized this month as recipients of
2011-2012 NJCAA Academic Student-Athlete Awards. This year’s
recipients were Mary Hocking, a softball player, Tyler Conrads a
soccer player and Joshua Bastin and Seth Kott, both basketball
players. He congratulated the award winners.

We learned a few weeks ago that we may be eligible for continued
funding from the NJ Commission on Higher Education for our very
successful Return, Learn and Earn program. He noted that program
participation has doubled this past year. Funding was going to run out,
although we planned to continue the program as it has proved an
effective recruitment initiative for returning adult students.

The campus will be hosting a number of camps this summer – The
Criminal Justice Academy will take place next week; The Annual
Summer Fire Academy will take place later in July and there are
several sports camps taking place on campus as well.

Lastly, I am sad to report that there was an accident on campus last
week. Jose Morales Contreras, an employee of Carroll Services, our
cleaning and landscaping contractor was seriously injured while
mowing the lawn near the library. The accident occurred just before 8
am on Thursday morning. Our facilities and security team quickly
responded and alerted emergency services. Jose was brought to
Morristown Medical Center via helicopter. Jose’s condition is very
serious; he is currently in intensive care. I will keep you posted on his
condition. I ask that you keep Jose and his family in your thoughts and
prayers.
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Tuesday June 26, 2012
Minutes
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9.3
Chairman’s Comments and Board Goals – Chairman Smith noted that the event
and meeting participation Board Goal has been met.
9.4
Discussed date for a Special Meeting of the Board of Trustees for bid approval –
Suggested date July 3, 2012 at 10:00 a.m.
9.5
The Next Regular Meeting of the Board of Trustees Will Take Place on Tuesday
July 24, 2012.
Mr. Vetrano asked, on behalf of Judge Parker, if we can target graduating
seniors with a letter outlining the opportunities here. Dr. Mazur explained that we
already do some of these things, including a series of mailings this summer that
include graduating seniors and returning adult students. He noted that
applications for admission are up.
10.
Executive Session – Collective Bargaining, Personnel and Employment and Pending or
Anticipated Litiation.
At 5:35 p.m., upon a motion made by Mr. Scanlan and seconded by Mr. Gavan, the Board
unanimously entered into an Executive Session to discuss collective bargaining, personnel and
employment and pending or anticipated litigation matters.
Mr. Senker left the meeting (via conference call) at 6:15 p.m.
The Board adjourned from Executive session at 6:45 p.m. upon a motion made by Mr. Gavan
and seconded by Mr. Scanlan. Motion carried unanimously.
11.
Adjournment
The Regular Board of Trustees Meeting adjourned at 6:45 p.m. upon a unanimous vote,
motioned by Mr. Vetrano and seconded by Dr. Andrews.
APPROVED:
Board of Trustees Regular Meeting
Tuesday June 26, 2012
Minutes
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