Board of Trustees Regular Meeting
Monday, October 27, 2014 – 5:00 p.m. – Board Room
AGENDA
1.
General Institutional Functions
1.1
Call to Order.
1.2
Public Statement:
Adequate notice of this meeting has been provided at least 48 hours in advance
of its commencement by posting in at least one public place reserved for such or
similar announcements and by mail, telephone, or hand delivery to all
appropriate parties pursuant to the Open Public Meetings Act, N.J.S.A. 10:4.1.
1.3
Roll Call / Pledge of Allegiance.
1.4
Welcome to Guests.
1.5
Approval/Acceptance of Minutes and Board Action Resolutions:
ACTION
ACTION
1.5.1
Approval of Minutes from the September 22, 2014 Regular Board
Meeting.
1.5.2
Approval of Minutes from the September 22, 2014 Executive Session.
1.5.3
Acknowledgment of Receipt of Committee Minutes.
 Finance and Facilities Committee – Monday, October 20, 2014
 Audit and Policy Committee – Monday, October 20, 2014
 Personnel and Curriculum Committee – Monday, October 20, 2014
ACTION
1.5.4
1.6
ACTION/RC 1.7
1.8
2.
Approval of September, 2014 Board Action Resolutions.
Courtesy of the Floor on Agenda Items Only (Public Session).
Acknowledgment of Receipt and Review of September 2014 Financial Statements.
Correspondence File.
Personnel
2.1
ACTION/RC 2.2
Report of the Personnel and Curriculum Chair.
Recommendation: Approval of Monthly Personnel Actions.
Board of Trustees Regular Meeting
Monday, October 27, 2014
Agenda Page 1 of 3
ACTION/RC 2.3
Recommendation: Ratification of Payment for Faculty Teaching and/or
Administrative Overload Work Assignments for the Fall 2014 Semester.
3.
Curriculum and Instruction
4.
Student Services Report
4.1
5.
Community Information and Service Report
5.1
6.
SGA Report
Community Service Report
Business, Finance and Facilities
6.1
Report from the Finance and Facilities Committee Chair.
ACTION/RC 6.2
Recommendation: Approval to Transfer $400,000 into a Sussex Bank CD in
Order to Provide Full Cash Coverage for Board Designated Funds.
ACTION/RC 6.3
Recommendation: Approval of Lease Extension at PSTA with Stir & Shoot.
ACTION/RC 6.4
Recommendation: Approval of Resolution Ratifying the Appointment of Saiber
Law and Payment to them for the Investigative Report re: Bidding Process for
Sussex County Community College Building D Presented to the Board on August
25, 2014.
ACTION/RC 6.5
Recommendation: Approval of Janitorial Services Bid – Three-Year Contract
Award to Maverick Building Services: $153,760 Year One (8 Months),
$237,992.40 Year Two (12 Months), $245,508 Year Three (12 Months).
ACTION/RC 6.6
Recommendation: Approval of Snow Plowing Bid – Three Year Contract Award
to J. Kramer Landscaping & Snow Removal, Fees as per Attached Schedule for
Various Services on Campus Relating to Snow Removal and Campus Safety
Relating to Winter Storms.
6.7
Report from the Audit and Policy Committee Chair.
ACTION/RC 6.8
Recommendation: Approval of Alumni Representative Policy.
ACTION/RC 6.9
Recommendation: Approval of Procedures for Disclosing Conflicts of Interest by
a Trustee or Officer.
7.
Courtesy of the Floor on General Matters (Public Session)
8.
Other Business
Discussion / Reports / Announcements:
8.1
Trustee Activity Update.
8.2
President’s Report.
8.3
Chair’s Comments and Board Goals.
Board of Trustees Regular Meeting
Monday, October 27, 2014
Agenda Page 2 of 3
ACTION/RC
8.3.1
Recommendation: Confirmation of Appointment of an Ad Hoc Committee
to Review and Revise the By-Laws. Members of the Committee Shall Be:
Dr. Andrews – Chair, Mrs. Yaskovic, Mrs. Geraci and Mrs. Fox.
ACTION/RC
8.3.2
Recommendation: Ratification of the Appointment of Mrs. Geraci to the
Board of School Estimate and Mr. Scanlan as Alternate to the Board of
School Estimate.
ACTION/RC
8.3.3
Recommendation: Ratification of Mrs. Geraci's Action on the Board of
School Estimate on behalf of the Board or Trustees.
ACTION/RC
8.3.4
Recommendation: Ratification of the Nominating Committee: Mrs. Geraci
as the Chair of the Nominating Committee, with Members Dr. Lamonte
and Mr. Leppert.
9.
8.4
Report of the Nominating Committee.
8.5
The Annual Reorganization Meeting of the Board of Trustees will Take Place on
Monday, November 24, 2014 at 4:30 p.m. in the Executive Board Room.
8.6
The Next Regular Meeting of the Board of Trustees Will Take Place on Monday,
November 24, 2014 at 5:00 p.m. in the Executive Board Room.
Adjournment
Board of Trustees Regular Meeting
Monday, October 27, 2014
Agenda Page 3 of 3