Introductory Excel 2000,XP and 2003
for Windows
LAB MODELING FINANCE
Course Objectives
• In this course you will learn how to:
• Identify the disadvantages of paper spreadsheets and the
advantages of electronic spreadsheets by exploring both.
• Create a basic worksheet by entering text, values, and formulas.
• Create formulas by using Excel’s built-in functions.
• Move and copy data by using shortcut menus, drag-and-drop
editing, and toolbar buttons.
• Change the appearance of worksheet data by using a variety of
formatting techniques.
• Prepare a document for printing by using the spell checking
feature and a variety of printing options.
• Use the three-dimensional aspect of the Excel workbook
environment by creating formulas that refer to cells on multiple
worksheets.
• Save an Excel workbook as a Web page.
Attendee Introductions
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Your name
Current position
Background in Microsoft Office
Expectations
Excel Window Structure
Menu Bar and Toolbars
• Menu bar
• Standard toolbar
• Formatting toolbar
Other Toolbars
• View / Toolbars
Document Navigation Controls
• Standard navigation controls
– Vertical, Horizontal scrollbars
– Previous heading, next heading buttons
• Document Navigator(Select Browse
Object button)
– Allow browsing by different types of
objects(pages, headings, sections,
graphics,etc.)
Types of data
• Numbers: either positive or negative and
include fractional parts(1,2,-6,+7.767)
• Equations: start with equal sign
• Text: text does not start with a digit or the
equal sign
numbers 34.45
equations =7-3
text
Hello over there
Templates
How to open template?
• Template files contain style and formatting
information
– Denoted by extension (*.dot)
• Unless specified otherwise, NORMAL.DOT is
default document template
• You should make a backup copy of your
NORMAL.DOT template in another directory
Excel basics
•The paper spreadsheet
•The Excel program
•The workbook
environment
The paper spreadsheet
• What is Excel 2000
– Mature, full-featured spreadsheet application
– Used for number crunching, manipulation
data
• Powerful graphing capabilities for presenting,
comparing data sets,
– Tight integration with other Office 2000
applications facilitates data exchange
The workbook environment
• Fundamental Excel “document”
• Consist of multiple worksheets
– Individual worksheets selected by worksheet
tab (at bottom of worksheet)
– Default is three worksheets, but can be
changed
– Saved together as one file with extension .xls
Selection (Cell)
Reference
Toolbars
Selected Cell
Row headers
Column Headers
The workbook environment (continue…)
• Worksheet structure
– 256 columns (labeled from A to IV)
• A, B, C…AA,AB,AC…BA,BB,BC…etc.
– 65,536 rows
• Cells and cell ranges
– A cell is denoted by the intersection of a column and
row
• Column A, Row 1 is referred to as cell A1
– A cell range is a group of cells
• Denoted by two cell numbers separated by a colon (A1:B3)
Entering data and navigating in a
worksheet
•Entering and correcting data
•Saving a file
•Using formulas
•Opening a second file
•Navigation and movement techniques
Entering and correcting data
• Cursor appears as a cross
• When you click on a cell the cell is
highlighted
Entering and correcting data
• Select cell by placing cross shaped cell pointer
over cell
• Type data, then press <Enter>
– Data is automatically entered if a new cell is selected
– Tip: to left align data type apostrophe symbol(‘) before
data value
• Navigating within a worksheet
To move
Navigation Control
Right or left (one cell)
 or 
Up or down (one cell)
 or 
Beginning or end or row
Home or End + 
First cell (uppermost left cell:A! Ctrl +Home
Last cell containing data
(bottom right cell)
Ctrl + End
Saving a file
• File / Save
Using formulas
• What is formula?
– Expression that calculates a value based on contents
of other cells
– A cell containing a formula will automatically display
the calculated value
• Value is recalculated whenever content of cells in formula are
changed
– Formulas always begin with an equal sign (=)
• Allows Excel to distinguish between data values and
formulas
Using formulas (continue)
• The formula can be expressed in any of
the following ways:
• =B4+B5+B6+B7 <ENTER>
• =SUM(C4:C7) <ENTER>
• =SUM(Difference)
What is function?
• A predefined expression (such as SUM
or Average
• Excel features over 250 predefined
functions for common operations
Navigation and movement
techniques
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Up one cell
Down one cell
Right one cell
Left one cell
First active cell of the current row
Last active cell of the current row
Down one screen
Up one screen
To cell A1
The the last cell with data
UP ARROW
DOWN ARROW
TAB, RIGHT ARROW
LEFT ARROW
HOME
END
Page Down
Page Up
Ctrl + Home
Ctrl + End
Modifying a workbook
•Working with ranges
•Working with
functions
•Editing cell contents
Working with ranges
• Giving meaningful names to cells and
ranges makes it easier to refer to them
• Do not use spaces
• CTRL +F3 – opens the Define Name
dialog box
• You can use named ranges instead of cell
references in formulas
Working with functions
=SUM(A1,C12,D4)
=SUM(A1-D4)
=AVERAGE()
=MAX()
=MIN()
=IF()
Editing cell contents
• Click on the cell and start typing to delete
the previous contents of the cell
• After typing click on Enter key or Enter
button on the Formula Bar or other cell to
enter your text or numbers
Moving and copying data
•Inserting rows and ranges
•Moving data
•Copying data
•Absolute references
•Using the Fill Series feature
Inserting rows, columns and
ranges
• Insert\Rows
• Insert\Columns
• Insert\Cells
Moving data and Copying data
• Cut, Copy, Paste and
Paste Special
Absolute references
• Relative addressing (change relative to the
cell from which the formula is being
copied)
• Absolute addressing (used to refer to
specific cell)
Using the Fill Series feature
AutoFill feature is used to enter a series of data
(Numbers, days, months,…)
Fill handle
Formatting a worksheet
•Formatting a worksheet
•Number formats and text
alignment
•Copying and pasting formats
•Special and custom formatting
Formatting a worksheet
• Set up the following spreadsheet
• Select cells B2 through D2 by clicking in
cell B2, holding down the left mouse
button and dragging the cursor over to cell
D2.
Number formats and text
alignment
Special and custom
formatting
Printing a worksheet
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Checking spelling
Using the Print Preview command
Printing a large worksheet
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Additional print options
Checking spelling
• Tools\Spelling
Using the Print Preview
command
Printing a large worksheet
Additional print options
Save an Excel workbook as a Web
page.
• File\Save as Web Page