Become a Sponsor Today!
Minnesota
e-Health Summit
June 7, 2016
Earle Brown Heritage Center
Brooklyn Center, MN
Closing the Gaps to Achieve
Healthy Communities
Sponsorship Prospectus
Showcase your offerings and capabilities
at the annual event
1. Everyone who attends the Summit is
involved with — or interested in —
e-Health. Unlike other events with a broader
focus, the people who attend represent your target
demographic. Here’s your opportunity to reach
400+ Minnesota leaders and professionals from
a broad range of settings who are planning for or
implementing electronic health records (EHRs), other
health information technology (HIT) or exchange of
health information.
2. E-Health in Minnesota continues to represent
a vibrant and dynamic marketplace.
Minnesota has been ahead of the curve in this field.
The early adopters need additional equipment and
services or the latest technologies. The wave of
change is now reaching the specialty organizations.
What’s more, what happens here doesn’t stay
here. It filters through other parts of the country —
bringing with it recommendations based on what
has been used.
3. Showcase what you have.
Impress your current and potential customers by
showcasing your company’s new or upgraded
products, services and technologies. Hands-on
demonstrations are key to success!
4. Better understand your customers’ needs.
Attend sessions to understand the status of adoption
and use of technology across many settings. Talk
with attendees to discover the gaps and what you
can do to respond.
5. Stay ahead of the curve.
E-health is a rapidly changing field. Gain insights
about possible future trends. Join the e-Health
community as we work on “Closing the Gaps to
Achieve Healthy Communities”
TABLISHED
ES
2004
6.It’s THE premier e-Health event in the
midwest. The Summit is well known as a valuable
educational experience. Besides updates from
national and state leaders on progress toward
implementing interoperable electronic health
records, it provides a forum to share best practices,
how-to’s, success stories and lessons learned
as well as the latest trends and state of the art
equipment.
Summit Sponsorships At-a-Glance
Title
Lunch
Gold
Partner Case Study
Mobile App Platinum Reception
Sponsor
Sponsor
Sponsor
Sponsor
Sponsor
Sponsor
Sponsor
Sponsor
$10,000
$8,000
$5,000
$5,000
$3,000
$1,500
$1,500
$8,000
(1 available) (1 available) (1 available) (3 available) (1 available) (5 available) (10 available) (6 available)
Included in event title
*
Logo, website URL
and social media links
on Summit website
*
*
*
*
*
*
*
*
Logo in registration
brochure
*
*
*
*
*
*
*
*
Named/thanked during
intro
*
*
*
*
*
*
*
Address during opening
session (5 minutes)
*
Address during lunch
(5 minutes)
*
Name/logo on large
screens at lunch
*
Name/logo on large
screens during
plenaries
Ad in program
2
*
*
*
*
*
*
*
Full-page
Full-page
Full-page
Half-page
Half-page
Quarter-page
Quarter-page
Table-top exhibit
prime location
*
prime location
*
*
*
*
*
*
*
Complementary
registrations
5
3
2
2
2
2
2
1
Name/logo on App
Splash Screen
*
Name/logo on App
banners
*
Listed as App
sponsor in program
*
Collateral in conference bag/folders
*
Logo on bags and
nametags
*
Profile/contact info in
Exhibit Guide
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
Post-conference
attendee “opt-in” list
*
*
*
*
*
*
*
*
Logo/link remain on
website for one month
*
*
*
*
*
Title Sponsor (1 available)$10,000
Receives Maximum Exposure Before, During and After the Summit:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Inclusion in event title (2016 Minnesota e-Health Summit, sponsored by . . .)
Exclusivity – only one company sponsors at this level
Premier placement of company logo, website URL and social media links on Summit website
Premier placement of company logo in registration brochure
Five complimentary registrations to attend the Summit with priority VIP seating at reserved table at front of room
Company name announced and thanked during the welcome/intros
Up to five minutes to address the participants during the opening session (can include brief presentation)
Company name and logo will appear on large screens along with Summit title during Opening & Closing Session in the
main ballroom
Full page display ad in the final program
Double exhibit space in prime location i.e. closest to the registration area
Company marketing materials inserted in conference bags/folders
Company logo on conference bags/nametags for attendees
Company profile and contact information listed in the Exhibit Guide of the Summit program
Pre and post Summit access to an electronic version of the attendee registration “opt in” list
Company name, logo, and links remain on Summit website for one month after the Summit
Lunch Sponsor (1 available)$8,000
Receives Exclusive Exposure During Lunch Including:
•
•
•
Company name and logo will appear on large screens during lunch
Company announced and thanked during the welcome/intro
Up to five minutes to address the participants during the lunch (can include brief presentation)
Other Benefits:
•
•
•
•
•
•
•
•
•
•
•
Top tier placement of company logo, website URL and social media links on Summit website
Top tier placement of company logo in registration brochure
Three complimentary registrations to attend the Summit with priority VIP seating at reserved table at front of room
Company name announced and thanked during the welcome/intros with logo appearing on large screen when announced
Full page display ad in the final program and name and logo on schedule next to lunch
Exhibit space in prime location
Company marketing collateral inserted in conference bags/folders
Company profile and contact information listed in the Exhibit Guide of the Summit program
Pre and post Summit access to an electronic version of the attendee registration “opt in” list
Company name, logo and links remain on Summit website for one month after the Summit
Company logos displayed on lunch tables
3
Mobile App Sponsor (1 available)$8,000
Receives Exclusive Exposure on the Summit App Including:
• Company name/logo on the splash screen
• Company name on all banners located throughout the App
• Listed as the Mobile App sponsor in the program
Other Benefits:
• Top tier placement of company logo, website URL and social media links on Summit website
• Top tier placement of company logo in registration brochure
• Two complimentary registrations to attend the Summit with priority VIP seating at reserved table at front of room
• Company name announced and thanked during the welcome/intros with logo appearing on large screen when
announced
• Full page display ad in the final program
• Exhibit space
• Company marketing collateral inserted in conference bags/folders
• Company profile and contact information listed in the Exhibit Guide of the Summit program
• Pre and post Summit access to an electronic version of the attendee registration “opt in” list
• Company name, logo and links remain on Summit website for one month after Summit
Platinum Sponsor
•
•
•
•
•
•
•
•
•
•
Top tier placement of company logo, website URL and social media links on Summit website
Top tier placement of company logo in registration brochure
Two complimentary registrations to attend the Summit with priority VIP seating at reserved table at front of room
Company name announced and thanked during the welcome/intros with logo appearing on large screen when announced
Half page display ad in the final program
Exhibit space
Company marketing collateral inserted in conference bags/folders
Company profile and contact information listed in the Exhibit Guide of the Summit program
Pre and post Summit access to an electronic version of the attendee registration “opt in” list
Company name, logo and links remain on Summit website for one month after Summit
Reception Sponsor
4
•
•
•
•
•
•
•
•
•
•
$5,000
(3 available)
$5,000
(1 available)
Top tier placement of company logo, website URL and social media links on Summit website
Top tier placement of company logo in registration brochure
Two complimentary registrations to attend the Summit with priority VIP seating at reserved table at front of room
Company name announced and thanked during the welcome/intros with logo appearing on large screen when announced
Half page display ad in the final program
Exhibit space
Company marketing collateral inserted in conference bags/folders
Company profile and contact information listed in the Exhibit Guide of the Summit program
Pre and post Summit access to an electronic version of the attendee registration “opt in” list
Company name, logo and links remain on Summit website for one month after Summit
Gold Sponsor (5 available)$3,000
•
•
•
•
•
•
•
•
Placement of company logo, website URL and social media links on Summit website
Placement of company logo in registration brochure
Two complimentary registrations to attend the Summit with priority VIP seating at reserved table at front of room
Company name announced and thanked during the welcome/intros with logo appearing on large screen when announced
Quarter page display ad in the final program
Exhibit space
Company profile and contact information listed in the Exhibit Guide of the Summit program
Pre and post Summit access to an electronic version of the attendee registration “opt in” list
Partner Sponsor (10 available)$1,500
•
•
•
•
•
•
•
•
Placement of company logo, website URL and social media links on Summit website
Placement of company logo in registration brochure
Two complimentary registrations to attend the Summit
Company name announced and thanked during the welcome/intros with logo appearing on large screen when announced
Quarter page display ad in the final program
Exhibit space
Company profile and contact information listed in the Exhibit Guide of the Summit program
Pre and post Summit access to an electronic version of the attendee registration “opt in” list
Case Study Sponsor (6 available)$1,500
•
•
•
•
•
•
•
•
•
•
Provide a meeting room with A/V set-up at no extra fee. Capacity of each meeting room is 100 attendees.
The Case Study is not a marketing or sales presentation, but rather a case study in which their provider client has realized
measurable benefits.
Placement of company logo, website URL and social media links on Summit website
Placement of company logo in registration brochure
One complimentary registration to attend the Summit
Company name announced and thanked during the welcome/intros with logo appearing on large screen when announced
Exhibit space
Company profile and contact information listed in the Exhibit Guide of the Summit program
Pre and post Summit access to an electronic version of the attendee registration “opt in” list
Your client presents for 15 minutes with a 5 minute question and answer session. (Deadline: March 15, 2016)
5
Exhibitor
•
•
•
•
$500
nonprofit rate - $250
One 8-foot clothed & skirted table and two chairs (electric/Internet charges separate)
1 complimentary registration to attend the Summit
Company marketing collateral inserted in conference bags
Company profile and contact information listed in the Exhibit Guide of the Summit program
Liability
Summit Format:
Sponsors choosing to exhibit assume responsibility and agree to
indemnify and defend the Minnesota e-Health Summit, the Earle
Brown Heritage Center and their respective employees and agents
against any cost or expenses arising from the exhibitor’s action at
the exhibition premises. The e-Health Summit does not maintain
insurance covering the Exhibitor’s property and it is the sole
responsibility of the Exhibitor to obtain such insurance if desired.
This year’s event includes keynotes, plenary panels, breakout
sessions and rapid-fire sessions. Special features include
association-sponsored workshops focused on specific care
settings.
If the exhibit hall is uninhabitable by any cause over which e-Health
Summit has no control during any or whole of the exhibition, the
e-Health Summit is not responsible and the Exhibitor hereby waives
any claim against the Summit for losses or damage which may arise
in consequence of such inability to occupy assigned space.
Cancellation Policy
Sponsorships - Cancellation of Sponsorships after May 2, 2016,
Summit Target Audiences:
• Minnesota HIT leaders and professionals representing all
health care settings and systems, public health, managed
care, information systems, purchasers, payers, and
academia
• Anyone planning for or implementing EHRs or other HIT
• Anyone working on electronic exchange of health
information
Registration is online only at:
will be subject to out-of-pocket costs and/or cancellation fees
involved with the sponsorship level. Sponsorship fees will not be
refunded after May 20, 2016.
www.regonline.com/2016eHealthSponsor
Exhibits - Cancellation of exhibit space after May 2, 2016, will be
subject to a $250 charge. Exhibit fees will not be refunded after
May 20, 2016.
Questions about sponsoring at the Summit or exhibiting should
be directed to Karen Beaulieu at [email protected] or call
651-222-7409 ext. 203.
Participation status is not final until payment is received.
www.health.state.mn.us/e-health
TABLISHED
ES
Minnesota
e-Health
Advisory Committee
2004
6