MNSCREEN TRAINING MANUAL
Hospital Births
Newborn Screening Program
October 2015
MNScreen Training
Manual
CONTACT
Hospital Births
Newborn Screening Program
Minnesota Department of Health
February 2015
MNScreen Training
Manual
Hospital Births
Newborn Screening Program
Minnesota Department of Health
CONTENTS
PART 1: GETTING STARTED ............................................................................................................. 2
Logging In .................................................................................................................................................. 2
Access for New Hires................................................................................................................................. 2
Reporting Refusals .................................................................................................................................... 3
Adding Patient Records............................................................................................................................. 4
Searching for Patient Records ................................................................................................................... 4
Reviewing Patient Records ....................................................................................................................... 5
PART 2: SUPER USERS ..................................................................................................................... 8
1. Export Hearing Result Files Off Hearing Screening Device ................................................................... 8
2. Accept Transfers ................................................................................................................................... 9
3. Check ‘Telepathy EHDI Results’ Queue ................................................................................................. 9
4. Check ‘Out Patient Screening’ Button in Patient Journey Tab.............................................................. 9
5. Check ‘CCHD Exams to Assign’ Queue ................................................................................................ 17
6. Check ‘Missed’ Button in CCHD Journey Tab ...................................................................................... 19
PART 3: SCREENERS....................................................................................................................... 23
Hearing Screening in Export File Mode................................................................................................... 23
Hearing Screening in Manual Entry Mode .............................................................................................. 24
Pulse Oximetry Screening in Streaming Mode ....................................................................................... 26
Pulse Oximetry Screening in Manual Entry Mode .................................................................................. 31
CONTACTS
For password help and technical support:
OZ Systems Helpdesk
888-727-3366
For training and screening program support:
Newborn Screening Program
651-201-5466 or 1-800-664-7772
[email protected]
© 2015 Minnesota Department of Health and OZ Systems. All rights reserved.
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GETTING STARTED
PART 1
LOGGING IN
To log into MNScreen, you will need a working internet connection and your username and password.
Each user needing access to the MNScreen system at your facility will have an individual account. The
Newborn Screening Program will provide usernames and passwords to super users needing access to
the MNScreen website. You will be asked to change the password during your first login. For information
on creating accounts and access for new hires, refer to “Access for New Hires” below.
MNScreen Site
www.MNnewbornscreening.com
Username
Password
Please record your password in a safe place where other users will not
have access to it.
If you are having trouble accessing the MNScreen website, please check that you are connected to the
internet before contacting the OZ Systems Helpdesk. If other websites are working and MNScreen is
unavailable, contact the OZ Systems Helpdesk at 888-727-3366.
MNScreen has strong password requirements for an additional layer of security. Your password is case
sensitive and must meet the following requirements:
1. Be between 6-35 characters
2. May not contain the username or any part of the users’ full name
3. Must contain at least three of the following:
a. Uppercase letters
b. Lowercase letters,
c. Numbers, and/or
d. Special characters.
4. May not be same as your last six passwords
A user may not change his/her password more than once every two days.
You will be asked to change your password during your first login and every 120 days thereafter. If you
forget your password, contact the OZ Systems Helpdesk at 888-727-3366 ext 3. OZ Systems answers the
phone 8am-5pm M-F and will be respond to voice messages to on the following business day.
ACCESS FOR NEW HIRES
User accounts must be created in MNScreen for new hires needing access to submit pulse oximetry
screening results in the Telepathy for CCHD software and super users.
Contact _______________________________________________________________ in your hospital
for access to submit results through the Telepathy for CCHD software.
NOTE: For super user level access to the MNScreen website (used to view patient records, fix user
errors, create user accounts), contact the Newborn Screening Program at
[email protected] or 651-201-5466.
Follow the directions below to add a new user and assign access to submit pulse oximetry screening
results on behalf of your facility. If a new hire was a MNScreen user at a previous facility, skip to step 4.
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Step 1: Click Admin tab. Click Add User.
Step 2: Enter the user’s details. Assign User Login Name as the first
letter of the first name and full last name. User Login Names must be 6
characters or more. If the name created as suggested above does not
have 6 characters, add a 1 to the end of the username.
Examples:
Name: Johnson, Judy
Username: jjohnson
Name: Beck, Catherine
Username: cbeck1
Name: Lee, Cha
Username: clee12
User Login Name, User Password, Confirm Password, Title, Last Name, and First Name are required
fields. Remaining fields are optional.
Step 3: Click Save. This user now has a MNScreen account.
Step 4: Click Admin tab. Click Manage Screeners.
Step 5: Scroll down. Click Add a Screener.
Step 6: Search for the user. Click Submit Search Criteria.
Step 7: Click Select next to the correct user. All MN birthing facilities
have access to this user database. Please check that you are selecting the
correct user.
Step 8: Assign access rights by checking the box next to “CCHD”. This
user will only have access to submit pulse oximetry screens through the
Telepathy for CCHD software.
Step 9: Click Save. The screener will be listed on the Managing Screeners page.
sAll users who have access to your facility will be listed on the Manage Screeners page.
NOTE: Click Delete after the user’s name to take
away access to your facility.
REPORTING REFUSALS
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Parents who choose to refuse any part of newborn screening (bloodspot screening, hearing screening,
and/or pulse oximetry screening) must complete and sign the Parental Refusal of Newborn Screening
form found here: http://www.health.state.mn.us/divs/phl/newborn/materials/education.html.
Birthing facilities must send a copy of the signed form to the Newborn Screening Program. No action is
required in MNScreen from birthing facilities for refusals. Once the signed form is received, Newborn
Screening Program staff will mark the patient’s MNScreen record as a refusal or delete the MNScreen
record.
ADDING PATIENT RECORDS
Patient records will be added to your facility’s MNScreen site by OZ System’s Newborn Admission
Notification Information (OZ NANI™). OZ NANI™ transports near real time HL7 standard based
Admission Discharge and Transfer (ADT) messages from your facility’s electronic medical record system
to MNScreen. All communication between OZ NANI™ and MNScreen is SSL encrypted. OZ Systems has
worked with your IT staff to establish OZ NANI™ in your facility or
hospital system. Patient demographic information will be sent to
MNScreen by OZ NANI™ and patient screening results will be sent
directly from the screening devices through the Telepathy for CCHD and
Telepathy for EHDI software in most facilities.
If you notice that a patient was born in your facility but does not have a
record in MNScreen, contact the Newborn Screening Program.
Do not add patient records manually unless the patient was born at
home or out-of-state and your facility has screened the patient.
To manually add a patient record, follow the steps below.
Step 1: Click Patients on the left menu bar. Click Add Patient.
Step 2:
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Enter the following information at a minimum:
Patient’s Last Name
Patient’s Medical Record Number
Patient’s Date of Birth
Gender
Time of Birth
Gestational Age
Contact’s Last Name
Contact’s Relationship (defaults to Mother)
Enter all information if known!
Step 3: Click Save and Finish. You will be brought to the patient’s record and can now add screening
results.
SEARCHING FOR PATIENT RECORDS
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Step 1: Click Patients in the left menu bar. Click New Search.
Step 2: Enter your search criteria. You can search by demographic
information, location of patient, and/or screening results status. To
search by screening results status, click on the buttons under Hearing or
CCHD and Birth Conditions and select desired outcomes in the field
boxes.
Step 3: Scroll down. Click Submit Search Criteria. A list will generate of all patients meeting your search
criteria. Click View next to a patient to view the patient’s record.
REVIEWING PATIENT RECORDS
You can check the MNScreen website to verify that screening results matched with the correct patient
records.
Step 1: Search for and view a patient record following directions in “Searching for Patient Records.”
You are now viewing this patient’s MNScreen record. The patient’s name and medical record number
are at the top of the record and demographic information is below.
The mother’s contact information is listed under Primary Contact Details.
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Your hospital is listed as the birth screen provider under Professional Contacts.
Step 2: Scroll down and expand the Hearing ribbon at the bottom of the record by clicking the plus
symbol. The latest hearing screening results will show. The Hearing Outcome will show as “In Process”
until passing hearing screening results or a confirmed hearing loss diagnosis are submitted to the
patient’s MNScreen record. The Hearing Outcome may be “In Process” when the patient is discharged
from your hospital.
The patient’s Hearing Outcome will change to “Normal Hearing” automatically when passing hearing
results are submitted to the patient’s MNScreen record.
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Step 3: Click Case Details to view all screening results. Click Save & Return to Child Information Page to
return to the patient’s record.
Step 4: Scroll down and expand the CCHD ribbon at the bottom of the record by clicking the plus
symbol. All pulse oximetry screening results will show. The patient’s CCHD Outcome will show as “In
Process” until passing pulse oximetry screening results are submitted to the patient’s MNScreen record.
The patient’s CCHD Outcome will change to “No Disorder Detected” automatically when passing pulse
oximetry screening results are submitted to the patient’s MNScreen record.
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The patient’s CCHD Outcome will change to “Disorder Detected” automatically when failing pulse
oximetry screening results are submitted to the patient’s MNScreen record.
SUPER USERS
PART 2
Super users should complete the steps in this section in the order listed and on a determined schedule
for best results. We suggest super users complete these duties weekly in smaller hospitals and daily (MF is acceptable) in larger hospitals. Supers users in your hospital will complete these duties
WEEKLY / DAILY ______________________________________________________________________.
Super users are responsible for the following tasks
1. Export hearing result files off of your hearing screening device(s) – page 8
2. Accept transfers (if your nursery accepts transfers) – page 9
3. Check the Telepathy EHDI Results queue for unmatched hearing screening result files – page 9
4. Check the Out Patient Screening button under the Patient Journey tab for patients with
incomplete hearing screening records – page 10
5. Check the CCHD Exams to Assign queue for unmatched pulse oximetry screening results – page
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6. Check the Missed button under the CCHD Journey tab for patients with incomplete pulse
oximetry screening records – page 19
1. EXPORT HEARING RESULT FILES OFF HEARING SCREENING DEVICE
Step 1: Check that Telepathy for EHDI is turned “ON” on your work station computer. The Telepathy
EHDI software will be installed and the settings pre-selected by your hospital technical/biomedical staff.
The software will restart with the same settings and “ON” if your computer is restarted. If you notice the
settings return to default or the Source Folder and Destination Folder are not mapped,
contact ______________________________ in your hospital for support.
Step 2: Export the hearing screening results from your screening device to the computer file created
by your hospital technical/biomedical staff. Your hospital technical/biomedical staff will show you how
to export hearing result files off your specific hearing screening device. If a record exists for the patient
in MNScreen, the Telepathy for EHDI software will match the exported hearing screening result files to
the patient’s record in the MNScreen website.
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Contact ______________________________ in your hospital if you need support exporting hearing
result files off your screening device.
After each export, log in to the MNScreen website and perform the following tasks in order.
2. ACCEPT TRANSFERS (IF YOUR NURSERY ACCEPTS TRANFSERS)
Other hospitals can transfer patient records to your hospital’s MNScreen
website. To report screening results on these transferred patient records,
you must accept the records in MNScreen.
Step 1: Click Transfers. Click Transfers In.
Step 2: Check in your hospital EMR if the baby was transferred to your
nursery. Click the check box next to the patient records for patients that
were transferred to your nursery. Click Accept Selected Transfers.
Your hospital will now have access to these patient records to add
screening results.
3. CHECK ‘TELEPATHY EHDI RESULTS’ QUEUE
Exported hearing result files will not match to a patient’s MNScreen
record if the incorrect last name or incorrect medical record number was
entered in the screening device at the time of screening. It is important to
assign these unmatched hearing result files to the correct patient records
in MNScreen.
Step 1: Click Patients in the left menu bar. Click Telepathy EHDI Results.
All unmatched hearing result files will be listed in a queue to be assigned
to a patient record.
Step 2: Results can be filtered by date of import, date of screen, and
name. To match results to a patient record, click Assign.
Step 3: Search for the correct patient record. Remember, results will not
have matched to records due to the screener entering the incorrect last
name or medical record number into the hearing screening device at the
time of screening. Try searching with the Medical Record No or Last name
field. Try searching by mother’s last name. Click Submit Search Criteria.
Step 4: When you find the correct patient record, click Select next to the patient’s name. The hearing
result files will now populate this patient’s MNScreen record and disappear from the Telepathy EHDI
Results queue.
Repeat steps 1-4 for all results in the Telepathy EHDI Results queue. If you cannot find the correct
patient record in MNScreen for the hearing result file, leave the hearing result file in the queue to
resolve at a later date.
4. CHECK ‘OUT PATIENT SCREENING’ BUTTON IN PATIENT JOURNEY TAB
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Clicking on the Out Patient Screening button in the Patient Journey tab
will generate a list of all patients who have been discharged from your
hospital and have either
A. missing hearing screening results (no results reported)
OR
B. referred/did not pass the hearing birth screen.
It is important to review this list to ensure all patients have a complete
MNScreen hearing record.
To generate this list, click Patients on the left menu bar, Patient Journey,
and Out Patient Screening under Appointments.
Review records on the list by clicking View next to the patient’s name.
Scroll down and expand the hearing ribbon by clicking the plus symbol to review hearing results
submitted. The Outcome will say “In Process.” The following scenarios may show up on this list.
A. The patient is missing hearing screening results.
If no results are listed, the patient is likely in the NICU or has been transferred to a different hospital. If
the patient is in your hospital’s NICU, no action is needed on your part. If the patient was transferred to
a different hospital, follow the steps below.
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Step 1: Click Transfer Patient under Professional Contacts.
Step 2: Follow the steps listed. In the Select a Service bar, click Birth Screen Provider. Click Search for a
Place. Click Locate Professional Contact.
Step 3: Type in the Facility Name of the facility that you want to add to the patient’s record. Check that
the State field is correct.
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Step 4: Click Submit Search Criteria.
Step 5: Click Select next to the correct hospital.
Step 6: The hospital will now be listed in Step 2: Select Professional Contact box. Click Save & Return to
Demographics Information Page.
You will now return to the patient’s record where the hospital will be listed under Professional Contacts.
The hospital will remain gray until the hospital accepts the patient record as a transfer in MNScreen.
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NOTE: To view patient records that your hospital has transferred out, click Transfers on the left menu
bar. The Transfers Out Complete tab lists transfers that have been accepted by the other hospital. The
Transfers Out Pending tab lists transfers that have not yet been accepted by the other hospital. If your
hospital transfers to an out-of-state hospital, all transfers will remain in the Transfer Out Pending tab.
Out-of-state facilities do not have access to the MNScreen website at this time, but MN hospitals should
continue to report patient transfers so the Newborn Screening Program can follow-up on patients
appropriately.
B. The patient has refer hearing screening results (highlighted in red).
If a patient has been discharged from your hospital and referred/did not pass the hearing birth screen,
enter primary care provider information and outpatient screening or audiology referral information by
following the steps below.
Step 1: Click Add Professional Contact under Professional Contacts.
Step 2: Use the drop-down menu to select the service that the professional contact provides
(PCP/Medical Home).
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Step 3: You can search by the primary care provider’s name by selecting search for a person or by the
clinic name by selecting search for a place. Click Locate Professional Contact.
Step 4: A search screen will pop up where you can enter search criteria. Type in the name of the
primary care provider or clinic that you are searching for in the Facility Name field box.
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Step 5: Click Submit Search Criteria.
Step 6: Click Select next to the correct person or place.
Step 7: The facility will now be listed in Step 2: Select Professional Contact box. Click Save & Return to
Demographics Information Page.
You will now return to the patient’s record where the contact will be listed under Professional Contacts.
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AND if your hospital makes referrals or appointments for patients to receive an outpatient rescreen or
see an audiologist, perform the following steps.
Step 1: Click Add Professional Contact under Professional Contacts.
Step 2: Use the drop-down menu to select the service that the professional contact provides (OP
Screening or Audiologist).
Step 3: Select search for place. Click Locate Professional Contact.
Step 4: A search screen will pop up where you can enter information on the person or place you are
searching for. Click Submit Search Criteria. Click Select next to the correct person or place.
Step 5: Click Save & Return to Demographics Information Page. You will now see the contact listed
under Professional Contacts.
Step 6: To enter scheduled appointment information, scroll down and expand the blue Hearing ribbon
by clicking on the plus symbol. Click Case Details.
Step 7: Next to the Outpatient row, ‘Required – Not Scheduled’ will be listed. Click Edit.
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Step 8: Select the facility where the appointment is scheduled at. Your hospital and the professional
contacts that you have added to the patient’s MNScreen record will be listed.
Step 9: Enter the appointment date and time and any other notes for this appointment. Click Save &
Return to Hearing Page. You do not need to enter and Appointment Due Date.
Step 10: Click Save and Return To Child Information Page.
5. CHECK ‘CCHD EXAMS TO ASSIGN’ QUEUE
Pulse oximetry screening results reported through the Telepathy for
CCHD software will not match to a patient’s MNScreen record if the
incorrect last name or incorrect medical record number was entered
in the Telepathy for CCHD software at the time of screening. It is
important to assign these unmatched hearing result files to the
correct patient record in MNScreen.
Step 1: To find unmatched pulse oximetry screening result files, click
CCHD on the left menu bar and CCHD Exams to Assign.
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Step 2: Results can be filtered by date of import. To match results to a patient record, click Assign next
to the screening result.
Step 3: Search for the correct patient record. Results will not be matched due to incorrect last name or
medical record number entered and/or because the screener did not select from the drop down list
generated in the Telepathy for CCHD software. Try searching with the Medical Record No or Last name
field. Try searching by mother’s last name. Click Submit Search Criteria.
Step 4: When you find the correct patient record, click Select.
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Step 5: Review the CCHD Exams Validation Page. Click Assign.
The pulse oximetry screening result file will now be listed on this patient’s MNScreen record and
disappear from the CCHD Exams to Assign Queue.
NOTE: If screeners do not select from the drop down list generated in the Telepathy for CCHD software,
a duplicate record may be created. The Newborn Screening Program will monitor the MNScreen website
and de-duplicate records.
6. CHECK ‘MISSED’ BUTTON IN CCHD JOURNEY TAB
Clicking on the Missed button in the CCHD Journey tab will generate a list of all patients who have been
discharged from your hospital and have either
A. missing pulse oximetry screening results – results were not reported
by the screener at the time of screening
OR
B. did not receive a screen due to congenital heart disease or other
disorder being detected by a physician prior to screening either
prenatally or clinically after birth
It is important to review this list to ensure all patients have a complete
MNScreen CCHD record.
To generate this list, click CCHD on the left menu bar, CCHD Journey, and
Missed under Patients Needing Follow-up.
Review records on the list by clicking View next to the patient’s name.
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Scroll down and expand the CCHD ribbon by clicking on it. The Outcome will say “Missed.” The
following scenarios may show up on this list.
A. The patient is missing pulse oximetry screening results in MNScreen but has pulse oximetry
screening results in your hospital’s electronic medical records. To add these results in MNScreen,
follow the steps below. The following steps are completed in the MNScreen website and NOT in the
Telepathy for CCHD software.
Step 1: Click Enter Manual Screening Results under the blue CCHD ribbon.
Step 2: Enter the Preductal (hand measurements) and Postductal (foot measurements) screening
results for this patient as indicated in your hospital EMR. Enter the Oxygen Saturation, Heart Rate, and
Perfusion Index (if available).
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Step 3: Enter the date/time of when the screen took place by clicking the calendar icon. Your facility
will be listed as the screening facility. Your name will be default selected in the Screener field.
Step 4: MNScreen will produce a suggested outcome based on MDH’s pulse oximetry screening
algorithm after Preductal and Postductal results have been entered. This suggested outcome will show
to the right of Suggested Result. Select the suggested outcome from the drop down menu in Screening
Results.
Step 5: To report these results, click Save and Return to Child Information Page.
All screening results will be listed under CCHD Screening Results under the blue CCHD ribbon.
B. In cases where patients do not receive a pulse oximetry screen due to congenital heart disease or
other condition being detected by a physician prior to screening either prenatally or clinically after
birth, report physician overrides in MNScreen. If the patient received an echocardiogram in your
hospital, enter the date and time by following directions below.
Step 1: Click View/Add Case Notes. You will be brought to the notes module.
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Step 2: Click Create CCHD Note.
Step 3: Type in date and time (if known) of echocardiogram. Example: Echo done on 9/26/2015.
Step 4: Click Save Note.
Step 5: Click Cancel.
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You will now be brought back to the patient’s record where you will see the note listed under the blue
CCHD ribbon.
OR if the patient was transferred to a different hospital for an echocardiogram or exam, transfer the
patient’s record in MNScreen. If the patient is in your hospital’s NICU, no action is needed on your part.
The record will automatically be marked as “NICU”.
Step 1: Click Transfer Patient under Professional Contacts.
Step 2: Follow the steps listed. In the Select a Service bar, click Birth Screen Provider. Click Search for a
Place. Click Locate Professional Contact.
Step 3: Type in the Facility Name. Check that the State field is correct. Click Submit Search Criteria. Click
Select next to the correct hospital.
Step 4: The hospital will now be listed in Step 2: Select Professional Contact box. Click Save & Return to
Demographics Information Page.
You will now return to the patient’s record where the hospital will be listed under Professional Contacts.
The hospital will remain gray until the hospital accepts the patient record as a transfer in MNScreen.
NOTE: To view patient records that your hospital has transferred out, click Transfers on the left menu
bar. The Transfers Out Complete tab lists transfers that have been accepted by the other hospital. The
Transfers Out Pending tab lists transfers that have not yet been accepted by the other hospital. If your
hospital transfers to an out-of-state hospital, all transfers will remain in the Transfer Out Pending tab.
Out-of-state facilities do not have access to the MNScreen website at this time, but MN hospitals should
continue to report patient transfers so the Newborn Screening Program can follow-up on patients
appropriately.
SCREENERS
PART 3
This section reviews the workflow impact on screeners in your hospital. The mode your screeners use to
report pulse oximetry and hearing screening results will depend on the capabilities of your hospital’s
screening devices.
Your screeners are using ___________________________ mode for reporting hearing screening results
and ___________________________ mode for reporting pulse oximetry screening results.
HEARING SCREENING IN EXPORT FILE MODE
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Hearing screening in export file mode will not have a major impact on your hospital’s current hearing
screening workflow. Screeners will need to correctly enter the patient’s medical record number and last
name (typically mother’s last name at the time of screening) at a minimum into the hearing screening
device at the time of screening. The Telepathy for EHDI software will use the patient’s last name and
medical record number to match the hearing screening result files from your screening device to the
patient record in MNScreen. Super users will export files from your hospital’s hearing screening device
and import files into the MNScreen website through the Telepathy for EHDI software by following steps
in “Export Hearing Result Files Off Hearing Screening Device” on page 8.
HEARING SCREENING IN MANUAL ENTRY MODE
Reporting of hearing screening results in manual entry mode has been approved temporarily in few
hospitals under special circumstances based on hearing device capabilities, birthrate, and past reporting
record. Screeners should not enter results manually unless your hospital has been approved by the
Newborn Screening Program to temporarily use this method.
Step 1: After performing a hearing screen on a patient, log in to MNScreen and locate the patient’s
record. Click Patients on the left menu bar, New Search, and search for the patient record. Click View
next to the correct patient record.
Step 2: Expand the Hearing ribbon by clicking the plus symbol. Click Case Details.
Step 3: Click Enter Manual Screening Results on the Case Details page. Previous screening results will
be listed on the Case Details page.
Step 4: Select Testing Location. In Testing Services Provider, select your hospital from the drop down
list. Select the Testing Technique and the Technology Employed. You do not need to select Equipment
Used.
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Select the hearing results from your screening device for the left and right ear.
Enter the date/time of the screen. Select Birth Screen in Test Type field. Your name will default as the
Screener. Click Save.
Step 5: All screening results will be listed on the Case Details page.
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Step 6: Click Save & Return to Child Information Page. The latest screening results will show on the
patient record. The patient’s hearing status will show as “In Process” until the patient passes a hearing
screen in both ears.
All hearing screen results must be reported in MNScreen. If a patient receives a rescreen in your
hospital, enter the results in the same way as the initial screen by following Steps 1-5.
You can setup a portion of the hearing screening details (testing location,
testing services provider, testing technique, technology employed) so the
values will default and you will not have to click and select each time you
enter hearing screening results.
Step 1: Click on the Admin tab on the left menu bar. Click on Edit User
Profile. Your Profile Page will open.
Step 2: Scroll down to Device Defaults. Click on the box with an ear.
Step 3: A box will pop up. Select the correct fields from the drop down boxes. The ‘select equipment
ID’ field is not required. If you purchase new hearing screening equipment, change the fields to match
your screening equipment. Click Save.
Step 4: Your selection will now populate on your profile page. Scroll down to the bottom of the page
and click Save.
Step 5: You must logout of your MNScreen account and log back in to see these changes.
When you enter hearing screening results, the top of the page will now auto-populate with the fields
you selected.
PULSE OXIMETRY SCREENING IN STREAMING MODE
Your computer must be connected to the internet to submit pulse oximetry screening results through
the Telepathy for CCHD software. All pulse oximetry screens and rescreens should be reported by
following these steps.
Step 1: Connect your pulse oximeter device to your computer if not connected already.
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Step 2: Turn on your pulse oximeter device. Log in to your computer.
Open the Telepathy for CCHD software on your computer.
Step 3: Attach the pulse oximeter sensor to the patient’s right hand or
either foot.
Step 4: Click Patient and New in the upper left corner of the Telepathy
for CCHD software.
Step 5: Search for the patient in the Last Name field box by typing the first three letters of the patient’s
last name or by typing the patient’s MRN in the Medical Record Number field box. Telepathy for CCHD
will provide suggested MNScreen patient records to select from. Only newborns in your nursery who are
due for a screen or rescreen will appear on the drop down list. Select the desired patient from the drop
down list. The patient’s demographic details will automatically populate.
You must select from the drop down list to match screening results to the patient’s record in
MNScreen!
NOTE: If you cannot find the patient, try searching in the Last Name box with mother’s last name and
any changes to the last name. Try searching in the Medical Record Number box with the patient’s
medical record number. If you still cannot find the patient, type in the full Last Name, First Name, MRN,
Gender, Date of Birth, and Time of Birth of the patient. Then proceed to Step 6.
Step 6: Select whether this is Screen 1, Screen 2, or Screen 3. Click Next. The software will not detect if
a previous screen was performed. Screeners must know which screen they are performing.
Step 7: Telepathy for CCHD will now begin streaming values from your pulse oximeter device.
Click the hand icon to collect preductal results.
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Click the foot icon to collect postductal results.
If you are unable to click on the hand or
foot icon, confirm that the Device icon at
the bottom of the software is blue and
then click New Collection.
If the Device icon is red, wait 15-30 seconds to allow time for
the software to detect the pulse oximeter device and for the
icon to turn blue.
If you receive the following error
message “Oximeter connection not
detected. Please verify the connection.”
confirm that your pulse oximeter is
connected to your computer. Click Retry.
Step 8: Click New Collection. Repeat Step
7 for either the hand or foot depending on
what was previously measured.
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Step 9: Click Next after collecting hand and foot measurements.
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Step 10: Enter the Screener’s Last and First Name. Enter your name exactly as it appears in your
MNScreen account. You must capitalize the first letter of your last and first name. The screening date
and time will populate with the current date and time.
Step 11: A suggested outcome based on MDH’s pulse oximetry screening algorithm will show to the
right of Outcome. Select the suggested outcome from the drop down menu.
Step 12: Click Submit Screening.
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The Screening Successfully Submitted page will pop up. Click Close.
Step 13: Exit out of the Telepathy for CCHD software!
PULSE OXIMETRY SCREENING IN MANUAL ENTRY MODE
All pulse oximetry screens and rescreens should be reported by following these steps. Your computer
must be connected to the internet to submit pulse oximetry screening results through the Telepathy for
CCHD software.
Step 1: Log in to computer.
Step 2: Open Telepathy for CCHD software located on the task
bar.
Step 3: Click Patient and New in the upper left corner of the
application.
Step 4: Search for the patient by typing the first three letters of the patient’s last name in the
Last Name field box or by typing the MRN in the MRN field box. Telepathy for CCHD will provide
suggested MNScreen patient records to select from.
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Step 5: Select the desired patient from the drop down list. The patient’s demographic details
will automatically populate. Only newborns who are due for a screen or rescreen in your
nursery will appear on the drop down list.
You must select from the drop down list to match screening results to the patient’s record in
MNScreen!
NOTE: If you cannot find the patient, try searching in the Last Name box with mother’s last name and
any changes to the last name. Try searching in the Medical Record Number box with the patient’s
medical record number. If you still cannot find the patient, type in the full Last Name, First Name, MRN,
Gender, Date of Birth, and Time of Birth of the patient. Then proceed to Step 6.
Step 6: Select whether this is Screen 1, Screen 2, or Screen 3. Click Next. The software will not
detect if a previous screen was performed. Screeners need to know which screen they are performing.
Step 7: Attach the sensor to the patient’s right hand or either foot. Wait a few seconds to get a
steady reading on your pulse oximeter device. Enter the oxygen saturation, heart rate, and
perfusion index (if known) into the Telepathy for CCHD software.
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Step 8: Repeat Step 7 for either the hand or foot depending on what was previously measured.
Step 9: Enter the Screener’s Last and First Name. Enter your name exactly as it appears in your
MNScreen account. You must capitalize the first letter of your last and first name. The screening
date and time will populate with the current date and time.
Step 10: A suggested outcome based on MDH’s pulse oximetry screening protocol will show to
the right of Outcome. Select the suggested outcome from the drop down menu.
Step 11: Click Submit Screening.
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The Screening Successfully Submitted page will pop up. Click Close.
Step 12: Exit out of the Telepathy for CCHD software!
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