CALIFORNIA STATE UNIVERSITY, NORTHRIDGE
EDUCATIONAL RESOURCES COMMITTEE____________________________________
MINUTES OF MEETING 9/11/12_______ APPROVED BY COMMITTEE____________
Sub. To Exec. Comm. ____________________ Approved by Exec. Comm.______________
Sub. To Acad. Senate _____________________ Approved by Acad. Senate ______________
POLICY ITEMS ______________________________________________________________
Members Present: Michael Barrett, Debi Prasad Choudhary, Nazaret Dermendjian, Owen
Doonan, Yanbo Jin, Jerry Schutte (Chair), Diane Stephens, Ward Thomas, Veda Ward
Members Excused: Doris Helfer, Robert Kladifko
Guest: Michael Neubauer
1. Call to Order
The meeting was called to order at 2:00 p.m.
2. Approval of the Agenda
The agenda was approved.
3. Approval of Minutes from May 8, 2012
The minutes were approved as amended with one grammatical error in section 5.
4. ERC Reviewer/Liason – Michael Neubauer
Michael Neubauer is a member of the Faculty Senate Executive Committee. He is the
representative to this committee and will act as the liaison from this committee to the
Senate Executive Committee. Neubauer spoke about the view of the relationship
between the Senate Standing Committees, the Senate Executive Committee, and the
Floor of the Senate.
Neubauer stated that each standing committee has a Senate Executive Committee
member assigned who attends the first meeting to introduce themselves. He will also
review the minutes and report back to Senate Executive Committee if any policy items
come forward. Neubauer described the importance of the Education Resources
Committee because of the issues of budget, technology, and other resource areas dealt
with in this committee.
Schutte stated that this is not a policy creating committee, but it is a policy
recommending committee. It is the Faculty Executive Committee that makes the
recommendations to the Floor of the Senate, which are then voted on. The President is
the only one who can sign the policy for it to take effect.
5. Chair’s Report
There are two ATC/ERC joint meetings in an academic year. ATC will host the joint
meeting in the Fall on October 5, 2012 at 1:00 p.m. in UN 211, and ERC will host the
joint meeting in the Spring on April 16, 2013 at 2:00 p.m. in ED 1214/16.
Schutte went over the various items that were discussed at ERC in the last academic year.
Schutte stated that we are at 99.4% targeted FTES at the second week of the Fall
semester. The headcount is 36,250 and the FTES is 29,288.
6. Executive Secretary’s Report
Budget:
Stephens stated that the University budget is not yet published. Academic Affairs is
transferring budgets to the colleges so that financial managers can have something to
balance against at the end of Q1. Lottery Instructional Equipment budget is allocated
based on a mixture of inventory, IT purchases, and FTES. It was agreed by the Deans at
the Provost Council Meeting to depreciate equipment and Academic Resources is
modeling the impact before Provost Hellenbrand selects an option.
Provost Hellenbrand, Director Edith Winterhalter, and Stephens will hold budget
discussions once per term. There will be brief presentations followed by
discussion/Q&A. Provost Hellenbrand will attend the November ERC meeting to discuss
campus/CSU budgets.
The Oviatt Library will now be open for additional hours: one extra hour a night from
Monday thru Thursday and also one extra hour for Saturday. The hours are updated on
the Library’s website.
Classroom Technology:
All 200+ open lecture rooms have thin client computers installed. Locked lecture rooms
will be completed on a case-by-case basis. Education smart classrooms were redone over
the summer to move the A/V boxes to more convenient locations. All lecture rooms have
common configuration of Extron Controllers. If you need any technical support in
lecture rooms, please call x1500.
The Classroom Technology Committee may be renamed to more accurately reflect its
scope. The committee will vote on this Friday.
WebOne Implementation in Academic Affairs:
Academic Affairs Web Team is working closely with IT and University Advancement as
they move forward with new web content management system, branded as WebOne. The
timeline for Academic Affairs will be both broad and deep between now and June 30,
2013 in an attempt to clean up existing content and start migrating to the new system
when it’s available.
Colleges and departments are being asked to clean up all content, remove obsolete
information and web pages, and fix broken links between now and December 31, 2012.
Once the environment is ready, the Web Team will work to convert college main pages
(at the college level only) and will work to convert one college completely by June 30,
2013. The Web Team is also hoping to tackle Admissions & Records, and the main
pages for Undergraduate and Graduate Studies sites by June 30, 2013.
Facilities:
Projects in Summer 2012 included:
o Conversion of three computer labs in Manzanita Hall into two lecture rooms.
o Conversion of two chemistry research labs and two classrooms into two mediumsized classrooms.
o Preparation of a lab in Jacaranda Hall for Computer Science (as part of a lab swap
to create a new Nursing Department Office).
o Completion of SMART installation in a classroom “independently” converted
(incorrectly) last year.
o Change to a space in Sierra Hall to allow for conference/meeting room for
research program.
o Replaced seating in three rooms in Juniper Hall and refreshed (painted, etc.) the
rooms.
o Live Oak Mathematics Resource Center: hybrid instruction, traditional
classroom, computer lab, four flexible furniture rooms, tutoring space, TA and
PTF offices.
o Bank Building—isolated (for sound) Pioneering Technology Group and the
College of Health and Human Development part-time faculty offices.
Upcoming Projects:
o Conversion of large computer lab into a lecture lab combo in Jacaranda Hall that
will result in expansion of two smaller, adjacent lab spaces.
o Faculty offices for Central American Studies in Jerome Richfield Hall.
o Renovation of Eucalyptus Hall basement space for a new physicist.
o Math department and some faculty offices move to Live Oak Hall (renovation of
old labs for faculty offices).
o Possible projects include computer labs in Sierra Hall; converting small rooms to
large rooms in Sierra Hall.
o Possible Expansion of MDF for additional faculty research servers.
Other:
 A committee called Digital Dossier was formed to work on software to replace
Digital Measures.
 Stephens is working with Elizabeth Adams, Jerry Schutte and others (Student
Affairs, etc.) re: possible space for proctored online and other exams.
7. Faculty Hiring – Penny Jennings (Associate Vice President for Faculty Affairs)
Time Certain: 3:00 p.m.
Jennings stated there were 58 approved tenure track searches. A total of 47 were hired,
and two searches were carried forward from the previous year, which brought the total to
49. Of the 49, four are starting in Spring 2013.
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There are 20 males and 29 females.
There are twelve Asians, four African Americans, six Hispanic/Latinos, and 27
Caucasian/Whites.
There are two librarians, one counselor and 46 instructional faculty members.
One is in advanced rank, and the other 48 are in the assistant professor, assistant
librarian or SSPAR ranks.
Seven were hired with service credit, five received one year of service credit, and
two received two years of service credit.
8. Wait-list – Elizabeth Adams (Senior Director of Undergraduate Studies)
Time Certain: 3:15 p.m.
Adams spoke about the implementation of wait-list. Wait-list has lessened staff
workload by allowing SOLAR to auto-enroll students into closed classes on a first-toarrive basis as seats become available. This system also provided the University a way to
capture and analyze course demand.
Wait-listing started during nonrestrictive registration. Students who want to wait-list for
a closed class must complete the self-service wait-list transaction. Throughout the day, a
process moves eligible students from the wait-list into classes with seats available and
emails are sent notifying students of enrollment. Within the first week, 1,500 students
were added to 2,000 classes and by the time the process was completed, 4,000 students
were added to 5,600 classes through the wait-list.
About 240 FTES were set aside to deal with demand of the Fall semester. President
Harrison then announced she wanted to put some money behind demand as well and,
over the past month, about 760 FTES was added to the schedule. The number of students
on the wait-list determined where to add classes.
9. CSU Academic Senate Report
The CSU Academic Senate has not met.
The meeting was adjourned at 4:00 p.m.
The ATC/ERC joint meeting is on Friday October 5, 2012 at 1:00 p.m. in UN 211.
The next ERC meeting is on Tuesday, October 9, 2012 at 2:00 p.m. in UN 211.