School of Mathematical and Physical Sciences
NEW TECHNICAL STAFF MEMBER
Preparing for a New Starter – Line Manager’s actions
1. Complete this form and pass to Dorothy Lamb, Head of School’s Co-ordinator, Pevensey 2
3A2, E: [email protected]
2. Arrange to discuss room and office equipment, computing etc with Oonagh Caunter, School
Administrator Pevensey 2 3A20a, E: [email protected]
3. Prepare relevant induction meetings and circulate agreed schedule
4. Send letter/email to new member of staff detailing induction start date and time and induction
programme
5. Refer to contents of MPS Staff Handbook for full details and links
http://www.sussex.ac.uk/mps/internal/staff/newstaff
6. Set up and maintain staff file
7. When complete please sign (both Line Manager and new staff member) and return to Head
of School’s Co-ordinator.
New Starter’s Name
Prof
Dr
Mrs
Miss
Mr
If replacement please give name of
previous postholder:
Department/Section
Full Job Title
Contactable Email
Start Date & Time
Line Manager
Mentor (please consider Athena
SWAN when selecting a mentor)
Head of School’s Co-ordinator will:
1
Amend MPS staff list and indicate if replacement post, for whom
2
Set up pigeonhole
3
Advise porters of new arrival for post purposes
4
Inform School Office of inductee arrival date
5
Organise portrait photograph session
6
Arrange for door sign to be produced
7
Arrange for staff badge, if required
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School Administrator will:
1
Complete new staff ITS account form and organize new staff IT induction
2
Arrange for office space to be made ready
3
Ensure telephone records are up to date and add to MPS contact list
5
Purchase IT equipment with Line Manager, if applicable
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New Technical Appointments - Template for Induction Schedule
Item
1
2
3
4
5
6
Day 1 =
Items 1-6
Human
Resources
Arrival at School
Item
Welcome with
Technical
Services
Manager
Office
arrangements
and login
Line Manager to provide a welcome and explain the schedule of induction
 Ensure member of staff has attended HR
Health and
Safety induction
and tour of
building
Lunch with
colleagues
ITS induction
The School/
Department
Staff
Day
Time
Location
Done
Y/N
All new staff are required to attend HR upon arrival and will be given an appointment
between 09:00-09:45
Arrive at School Office. School Office to contact Technical Services Manager (or
delegate)
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5 mins
1 hour
Take to new office and provide key; discuss any office requirements
Provide details of work address and work telephone
Explain housekeeping arrangements and building opening hours
Provide MPS staff handbook with useful information
Introduce to School Office function and staff
Take to Shawcross Building to collect IT login
Take to Hastings Building to collect staff ID
Copying and printing and computing purchases
Parking/travel
School contact list
Health and Safety Induction
Tour of Pevensey 2 and Pevensey 3 (focusing on communal areas, fire exits,
pigeonholes, seminar rooms, lavatories, access points and visits to labs to be
decided)
Self-explanatory
Steve
1.5
hours
Steve
30
mins
Delivered by ITS in Shawcross
Covers University systems
Line Manager to cover opportunities
 Structure of the School & Department (chart to be produced)
Also flag up (contained within MPS Staff Handbook)
 University Staff Development Unit
 Health and Safety training (depending upon role)
 Agresso training
Human Resources (contained within MPS Staff Handbook)
 Family-friendly policies
 Payslips are online @ MyView
Organised
by Oonagh
Pevensey 2
3A20
School
Office
Manager’s
office
Manager’s
office
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Role and
responsibilities
of post
Head of School
welcome
Mentor meeting
Appraisal process
Line Manager to ensure new staff member has clear understanding of job role and who
to go to if experiencing any difficulties
Brief initial greeting
15
mins
HoS office
To set up dialogue
Upon completion of induction material listed above, please sign and return to Dorothy Lamb, Head of School’s Co-ordinator, Pevensey 2 3A2.
The induction programme outline above is complete.
New staff member name:
Line Manager name:
Signature:
Signature:
Date:
Date: