School of Mathematical and Physical Sciences
NEW ADMINISTRATIVE STAFF MEMBER
Preparing for a New Starter – Line Manager’s actions
1. Complete this form and pass to Dorothy Lamb, Head of School’s Co-ordinator, Pevensey 2
3A2, E: [email protected]
2. Prepare relevant induction meetings and circulate agreed schedule
3. Send letter/email to new member of staff detailing induction start date and time and induction
programme
4. Refer to contents of MPS Staff Handbook for full details and links
http://www.sussex.ac.uk/mps/internal/staff/newstaff
5. Set up and maintain staff file.
6. When complete, please sign (both Line Manager and new staff member) and return to Head
of School’s Co-ordinator
New Starter’s Name
Prof
Dr
Mrs
Miss
Mr
If replacement please give name of
previous postholder:
Department/Section
Full Job Title
Contactable Email
Start Date & Time
Line Manager
Mentor (please consider Athena
SWAN when selecting a mentor)
Head of School’s Co-ordinator will:
1
Amend MPS staff list and indicate if replacement post, for whom
2
Set up pigeonhole, if applicable
3
Advise porters of new arrival for post purposes
4
Inform School Office of inductee arrival date
5
Organise portrait photograph session
6
Arrange for door sign to be produced, if applicable
7
Arrange for staff badge
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School Administrator will:
1
Complete new staff ITS account form and organize new staff IT induction
2
Arrange for office space to be made ready
3
Ensure telephone records are up to date and add to MPS contact list
5
Purchase IT equipment if applicable
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New Administrative Appointments - Template for Induction Schedule
Item
Day 1 = Items 1-6
Session content
1
Human Resources
2
Arrival at School
3
Welcome with School
Administrator
Office arrangements and login
Role and responsibilities of
post
Head of School welcome
All new staff are required to attend HR upon arrival and will be given an
appointment between 09:00-09:45
Arrive at School Office. School Office to contact School Administrator (or
delegate)
Line Manager to provide a welcome and explain the schedule of induction.
 Ensure member of staff has attended HR
 Take to new office and provide key; discuss any office requirements
 Provide details of work address and work telephone
 Explain housekeeping arrangements and building opening hours
 Provide MPS staff handbook with useful information
 Introduce to School Office location and staff
 Take to Shawcross Building to collect IT login
 Take to Hastings Building to collect staff ID
 Copying and printing and computing
 Parking/travel
 School contact list
 Health and Safety Induction
 Tour of Pevensey 2 and Pevensey 3 (focusing on communal areas,
fire exits, pigeonholes, seminar rooms, lavatories, access points and
visits to labs to be decided as appropriate)
Self-explanatory
Delivered by ITS in Shawcross
Covers University systems
Line Manager to cover opportunities
 Structure of the School & Department (chart to be produced)
Also flag up (contained within MPS Staff Handbook)
 University Staff Development Unit
 Health and Safety training (depending upon role)
 Agresso training
Human Resources (contained within MPS Staff Handbook)
 Family-friendly policies
 Payslips are online @ MyView
 Appraisal process
Line Manager to ensure new staff member has clear understanding of job
role and who to go to if experiencing any difficulties
Brief initial greeting
Mentor meeting
To set up dialogue
Staff
Day
Time
Location
Done
Y/N
4
5
Health and Safety induction
and tour of building
6
Lunch with colleagues
ITS induction
The School/Department
5 mins
30 mins
Oonagh/
colleague
1.5 hours
Oonagh
1.5 hours
Pevensey
2 3A20
LM’s
office
Pevensey
2 3A20
Organised by
Oonagh
15 mins
HoS
office
Upon completion of induction material listed above, please sign and return to Dorothy Lamb, Head of School’s Co-ordinator, Pevensey 2 3A2.
The induction programme outline above is complete.
New staff member name:
Line Manager name:
Signature:
Signature:
Date:
Date: