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Minutes
I I •
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Apptt.l
1%'1 ,
of
The Faculty Senate of Orego
FOR ALL ACADEMIC
State University
I
r
STAFF
* *** **
Vol. 24, #35
July 11, 1985
1985 Meeting 421 - June 6, 1985
The regular June meeting of the Faculty Se
was called to order at 3:05 p.m. by Presiden
Ron Cameron in the LaSells 'Stewart Center.
Minutes of the May 2, 1985 meeting were appr
as published and distributed in the Staff
Newsletter Appendix (Motion 85-421-1).
Conferral of Degrees, Registrar Wallace Gibbs
reporting:
Registrar Gibbs presented information
on the candidates for degrees; 2933 Bachelors,
568 Masters, and 199 Doctorates (including 33 for
the DVM). Of these, 777 quali fied for high OJ'
highest honors.
Senator McClintock, CLA, moved
(85-431-2) approval of the recommendation for
conferral of the Degrees for Commencement 198~;;
seconded and passed.
jI
~
Senate Me.bership:
Deborah J. Allen, George
Bailey, Eleen Baumann, Robert R. Becker,
I
J. Richard Bell, Ralph E. Berry, Robert Besc t~,
Peter Bottomley, Victor Brookes, H. D. Brunk
I
Dwight Bushnell, John V. Byrne (Ex-Officio),
Charles Carpenter, Kenton Chambers, Mark
Christensen, Neil W. Christensen, Carol COIIJY
Robert Collins, Curtis R. Cook, A. Morrie Cr ig,
Robert Dale, Charles Dane, E. JUlius Dasch, oel
Davis, Gary DeLander, Harold Dorn, John Dunn
David Eiseman, David Enfield, David Faulkenb
Francis J. Flaherty, Leslie Fuchigami, James
Funck, Wil Gamble, Ralph Garren, Louis Gordo."
Dahli Gray, Lawrence Griggs, David Hannaway,
J. Robert Hardison, Dianne Hart, Kathleen He
Martin Hellickson, Doyle Hensley, H. Warren
Hovland, Simon Johnson, W. Curtis Johnson, H
Kerr, Robert Kiekel, Robert L. Krahmer, Jame
Krueger, James Leklem, Nancy Leman, Greg Loa
George Martin, Michael Martin, Donald E. Mat
Thomas McClintock, Edward McDowell, Charles
Miller, Stanley Miller, Terry Miller, Dallic
Mills, Al Mosley, Gary Musser, David Nicodem
(Ex-Officio), Janet Nishihara, Eldon D. Olse
Mariol R. Peck, Jean Peters, Roger G. Peters
David Philbrick, Nancy Powell, Fred Rickson,
Root, Louise Sarasohn, Thomas Savage, Henry
Sayre, Jane Siebler, Margaret Smith, Robert
StaIley, Sam Stern, Les Streit, Dorice Tentc
Gary Tiedeman, Fred Tonge, R. Charles Vars,
Hollis Wickman, Robert E. Wilson, and Ron
Wrolstad.
Registration and Scheduling CommUtee,
WallaceGibbs, Resource Person, reporting:
Mr. Gibbs
reported to the Senate that the Registration and
Scheduling Committee is now proposing as permanent policy a special schedule in certain
Business Administration courses.
This policy has
been in effect, on a trial basis, for the past
three years. They proposed, further, a one-year
trial basis for transfer of certain pages in the
Student Handbook--which outline Unversity policies and procedures--to the Schedule of Classes
(these include pages 31-48 in the 1984-85 Student
Handbook).
The Senate received the information
and elected to take no action on these proposals
(which will go into effect for next year).
Curriculum Council, Mike Scanlan, Chairman,
reporting:
The Council presented, for Senate
approval (Motion 85-421-3) a revision of the
document, "Curriculum Council Guidelines for
Preparation and Review of Internship Curricular
Proposals."
The Council had presented the threepage document as essentially a housekeeping move
with no significant change in policy. However,
Scanlan pointed out that there was one change - a
requirement that the Proposals go through the
Cooperative Education Department.
The Senate approved a Motion, 85-421-4, by
Senator Philbrick, Agriculture, to delete where
it appeared, the term "cooperative."
Seconded
and passed.
Motion 85-421-3 was adopted as amended.
(Copies of the entire document are available in
the Faculty Senate Office.)
ROLL CALL:
.... , _
As FoIIOWS:
Berry, Schowalter; Krahmer,
Look, Messersmith; and Powell, Reeves.
Members Absent.!!.!£!!!.Bottomley, Byrne,
Carpenter, M. Christensen, Collins, Cook, cr~,g,
Dale, Dane, Enfield, Faulkenberry, Fuchigami,
Hardison, Hensley, Kerr, Krueger, Mattson, Mills,
Mosley, Rickson, Root, Stalley, Stern, Tentch, ff,
Tonge, Wickman, and Wrolstad.
-~
Undergraduate Admissions Committee, Alex
Wallace, committee member/resource person,
reporting for Chairman Cate: Moved and seconded
(85-421-5) to adopt a recommendation "that a
part-time (7 hours or less) non-admitted student
category be created."
That those seeking
admission in this category:
"(a) be monitored to
assure the student signs up for no more than 7
hours; (b) be prohibited from enrolling if a
suspended student; (c) be informed of his/her
residency status; and (d) be denied access to
high demand classes until the regularly admitted
students are accommodated."
Motion 85-421-5 was
adopted by voice vote, following lengthy
discussion.
A second recommendation, motion
Guests of !.'l!!. Senate: Wallace Gibbs, Registr~r/
Admissions; Alex Wallace, Undergraduate
Admissions Committee; Robert Mrazek, Faculty
Senate Executive Committee; Ken Funk, Chairma ,
Academic Requirements Committee; Robert Micharl,
Faculty Economic Welfare Committee; Harry Fre~nd,
Chairman, Retirement Committee; Theran Parsons,
Vice President for Administration; Robert Newton,
Business Affairs.
85-421-6, was moved, seconded, and adopted by
65
IX
.,
voice vote. It
recommends that
be retained for
Abroad students,
time work."
stated: "The committee a
the Special, non-degree c
National Student Exchange
as they are enrolled in
Acade.ic Regulations Committee, Robert Mr
CommHteemember,
reporting for Chairman
Claypool:
The committee's repo
tained three recommendations.
Adoption w
for each individually.
AR 20 a., b., c., d., e: Motion 85-421
seconded:
"If a course is repeated, all grades
in that course (except for E, I, W, 5
and P) shall be averaged (Secretary's
By amendment from the floor, "used" w
struck and "averaged" was substituted
compute the cumulative grade point av
Although more than one grade will app
the transcript for a repeated course,
credit hours will only be counted onc
graduation requirements.
(Recognized
repeatable courses, such as activity
research, seminars,'and selected topi
not come under this restriction).
The above motion (85-421-7) was passed
after approximately half-an-hour of deb
which various scenarios of how students
manipulate the system were discussed.
unsuccessful efforts were made to amend
motion.
Retirell8nt Collllittee, Harry Freund, Chairman,
reporting:
Chairman Freund presented a repor-t
~
which was adopted (Motion 85-421-9) in its
enti rety. It contained the following recommendations:
1)
That the "Briefings on Retirement" Prcqram , a
public event for Faculty and Staff 50 yeur s
old and up, designed to acquaint them with
financial planning, state retirements planning, how to cope with state and federal
bureaucracies, and health insurance, be
continued.
(This recommendation is essentially for the Retirement Committee.)
so
tegory
Study
ullzek,
t cons moved
7,
eceived
U, N,
note:
s
to
rage.
ar on
the
toward
2)
Recommends creation of a "Retirement
Handbook" which deals with the problems,
responsibilities, and opportunities of
retirement.. They suggest a unive rai ty-Leve l
approach if i~s to be an ongoing, annually
revised document.
3)
Recommends that the University, at the highest
administrative level (Le., the President's
Office), play an aggressive role in seeking
to improve the retirement. benefits for faculty
and staff; and, that this be handled by
employing a retired person on a 600-hour
contract to administer the policy.
4)
Recommends that a University-level, revolving
fund be created to finance early retirement
contracts to provide equity across the university community.
(Theee contracts are
currently being financed out of individual
departmental funds.) The entire committee
report, which was adopted ~ toto by the
~
Senate, is available for review in the
Faculty Senace Office.
I
0rrses,
s do
n y
t, in
mt.ght
eleral
t e
, AR lO.b. Now states that: For athletic
participation
the Director of Athletic
ub
mits a list of names to the Registrar f r1ve;ification.
The Registrar then submits
information in accordance with current onference rules.
Motion 95-421-8 proposed to strike the
wording of Academic Regulation 10 and r
it with a one-and one-half page proposa
states that:
For participation in Intercollegiate
Athletics, students must meet all ins
tional, Pacific 10 (men) or NorPac (w
Conference and NCAA requirements.
Th
many rules that govern the eligibilit
students, including those pertaining
amateurism, financial aid limitations
ethical conduct, participation in 'ou
competition, and academics.
The main
conference rules are:
1. Initial Eligibility* (one parag
2. Satisfactory Progress Toward a
(one paragraph cited)
3. Enrollment During the Season of
Competition* (one paragraph c
Ad Hoc Co_Utee
to Study the Centralized lravel
Force Reco.aendations, Eleen Baumann, Chairman, reporting:
In presenting the report for the
committee, Chairman Baumann raised numerous
questions about the probability that the centralized, system-wide travel agency would meet the
administration's expectations.
The first r'eservation was about savings. The committee noted
that estimations about savings were based on
anecdotal data and that no systematic study of
cost savings had been done.
~sk
bove
place
which
Humen)
re are
of
o
side'
aph cited)
egree*
(*The full text of each proposal is av ilable
in the Faculty Senate Office.*)
This motion, 85-421-8,
One questioned objective waS the vendor's abi,lity
to save money by ensuring that travelers obtained
the lowest possible fare. Since travelers may
already do this, and since traveler constraints
regarding departures and personal schedules are
of high importance, reports of lowest possible
fares may be misleading.
Chairman Baumann noted
that present traveler freedom in making travel
arrangements without restraints being imposed by
the University is a very important consideration,
and voiced concern that those individual freedoms
might be abridged under the proposed agency.
passed by VOiCj vote.
Another area of concern was the matter of evaluation of the agency's services.
The procedures
for doing the evaluation, the criteria to be
used, and the extent of faculty involvement in
the process were reservations about the proposed ~
agency.
AR 26, e. J: The Senate reaffirmed th
Academic Regulations Committee's prov'sion
that requires students to petition th
Academic Requirements Committee to al ow
"residency" credit for work taken in approved
off-campus programs.
I
A final area of concern voiced by Chrm. Baumann
was the impact on the community.
The move to a
consolidated agency would, she thinks, have
adverse effect on existing agencies that now
serve the University.
66
Several questions were raised by
ments were offered.
One faculty
College of Agricultural SCience,
his office probably handled more
~~office
on campus and that no one
this new plan with him.
faculty and
mmember, Mart'n,
observed tha I
travel than nr
had discusse
I
Vice President Parsons replied at length to
above report and to questions raised by the
Senate.
He reaffirmed the need to go ahead w
the proposal because he thinks it will save
money. He observed that minimum service requ
ments include:
booking of air and ground
transportation to meet arrival and departure
times and location required by the traveler a
the lowest possible cost. He emphasized that the
traveler, not the agency, would specify depar ure
and arrival times.
I
A:
The bidders have information systems that
exceed those of the normal agency and should
be able to deliver maximum savings to customers. Other institutions have acquired this
service and have experienced expected sa'dngs.
He noted that calculating savings is di f··
ficult, since companies may vary from
"advertised" rates to scheduled prices.
But
the agency does guarantee the lowest posnible
rates.
Q:
In our earlier conversation with Bob Newton,
OSU Business Affairs Office, we were advised
that the University had plans for establishing
more permanent guidelines for "appropriate"
hours for travel and the selection of flights.
Are you telling us that during the periocl of
this contract you have no intention of
setting any restrictions on our freedom to
select departures and arrivals as those
freedoms currently exist?
A:
I would have no intention of suggesting euch
a thing. If you now look at the financial
Accounting Standards Operating Manual, it
specifies that faculty time is a consideration
in determining the most economical time to
travel.
So we already have the mechanism in
place to let a person decide what their time
is worth.
;
fare Monitoring.
Procedures will be in place to
monitor fares on a scheduling of seats with t e
~;;;;;:;~;~';;;;::;;:d;;;~;;:~i:;::;~;;;;,
ti'
education staff to facilitate travel planning and
management, including special bulletins and
newsletters containing special travel tips an a
fare hotline.
_~i"-I
Ticket Delivery.
Ticketa will:....z~
•.••..•
designated locations on campus
at no additional cost.
------~ ••••.
-
Quality Monitoring.
A monitoring system will
set up for continuous monitoring of the quali
snd cost of travel services, including an ins
tion system and a method of identifying and
~correcting
deficiencies.
In response to questions sbout the travel agency
that might be chosen, the Vice President
acknowledged that it would be some agency now in
existence, that a local office would be
established, and that some existing local
agencies would likely be adversely affected by
the selection of an exclusive OSU agency.
c-
The committee's written report was concluded with
the following recommendations.
There was, then,
a motion to consider the recommendations individually (85-421-10).
That motion passed, and the
items were treated as individual motions and each
adopted almost unanimously by voice vote:
)esirable Services.
These include issuing no
coat travelers checks, foreign travel service
assistance, such as visas, passports, health
requirements, and currency exchange rates. Al 0
mentioned were lodging rates, a 24 hour lostbaggage service, and toll-free telephone servi e.
1.
85-421-11:
BE IT RESOLVED,
that the faculty Senate recommends that the
State Board of Higher Education postpone
its decision regarding the Centralized
Travel Management Proposals until no earlier
than October 15, 1985.
2.
85-421-12:
BE IT RESOLVED,
that the faculty Senate recommends that the
faculty Senate Executive Committee, in
cooperation with Vice President Parsons,
ascertain and address faculty concerns about
the travel management proposals and report
these at the October 1985 meeting of the
faculty Senate.
3.
85-421-13: BE IT RESOLVED,
that the Faculty Senate recommends that, in
the that event the OSBHE enters into a
contract with a travel management vendor
prior to October, the OSU administrationdefer its decision about participation in
the Tra·••
el Management System until Motion
12., above, has been implemented.
Parsons indicated that there are three finalis s
vying for the agency ship who meet all minimum
service requirements and the desirable service
requirements as well.
Questions
President
Q:
posed by Senators and Answers by
Parsons:
Where would rebates on money saved go?
A: The Attorney General has been asked for an
They might go bac
opinion on that matter.
into their original fund or put into some
revolving travel fund.
Q:
Does that mean research funds saved would go
back to their original grant or into the I
central fund?
A: We are waiting for the Attorney General to
provide an answer to that question.
Q:
What assurance is there that enough savings
would occur to justify this "gut-wrenching I
change?"
67
4.
B5-421-14: BE IT RESOLVED,
that the faculty Senate recommends tha the
Vice President for Administration, in onjunction with the faculty Senate Execu ive
Commi ttee, conduct a detailed and SYI~tmatic
study of the estimated cost savings :In
State funds which would result from u
contract with a centralized travel age cy.
5. B5-421-15: BE IT RESOLVED,
that the faculty Senate recommends tha , in
the event a contract is awarded, the V'ce
President for Administration, in coope tion
with the faculty Senate Executive Comm'ttee,
establish ongoing evaluation procedure to
monitor cost savings, level of service, and
traveler satisfaction, and that these 0cedures be reported to the faculty appr ximately nine months from the date of th~ award.
Reports fro_ the Executive Colllllittee:
Annual Reports: Annual reports from the
following Committees and Councils were noted:
a. Academic Advising (Helen Hall, Chrm.)
b. Academic Deficiencies (David Willis, Ch m.)
c. Advancement of Teaching (Henry Van Dyke
Chrm.)
d. Bylaws (Murray Laver, Chrm)
e. Committee on Committees (Charles Dane, hrm.)
f. Curriculum Council (Mike Scanlan, Chrm.
g. faculty Economic Welfare Committee (Rob rt
Michael, Chrm.)
h. faculty Status Committee (Dale McFarlan,
Chrm.)
i. Graduate Council (R. Bruce Rettig, Chrm )
j. International Education Committee (Cha lea
Langford, Chrm.)
k. Library Committee (Steve Esbensen, Chrm )
1. Research Council (David faulkenberrYl C rm.)
m. Special Servicea (Robert Wess, Chrm.)
n. Undergraduate Admissions (Rodney Cate, hrm.)
o. Student Recognition & Awards (J. O'Conn r,
Chrm.)
Acadeaic fteuire~nt8 Coa.dttee Reco-.endatio
he xecutive Comm1ttee reported to he enat
that several recommendationa from the Academi
Requirements Committee for Academic Regulatio
needing review had been referred to the Acade
Regulations Committee for their investigation
The Regulations that the Requirements Committ
asked to have reviewed are as follows:
8:
s
ic
Larry Pierce, Special Assistant to the Chane'elIar
for Academic Affairs, gave a legislative update
and also reported on the search for a Vice
Chancellor for Academic Affairs. (Later, the IfS~
sent a letter to the Chancellor requesting
(
faculty involvement in the hiring of this Vice
Chancellor.) At present, there were about 150
applications for the Vice Chancellor's position
with the intent of beginning interviews by about
July 4.
Joan Carlson, UO, reported on Oregon's early
retirement practices. The If 5 is reviewing these
policies at all eight OSBHE institutions.
A letter was drafted and sent to the House
Education Committee urging caution in approving
SB 542 (which would establish new grievance
procedures).
Ad.tnistrative AppointMents. The Senate confirmed three appointees to the Administrative
Appointments Committee for terms beginning 7/1/B5
and ending 6/30/8B. The individuals confirmed
are: Tom McClintock, History; Robert Houston,
Health; and John Yoke, Chemist'ry.
faculty Reviews and Appeals Co••ittee. The
Senate confirmed an appointee to the faculty
Reviews and Appeals Committee for a term beg.inning
7/1/85 and ending 6/30/88. This individual is:
Joel Davis, Mathematics.
Faculty Econoadc Welfare Co_Utee.
The committee recommended that the OSU faculty Senate
recommend to the State Board of Higher Education
that they agree upon a uniform basis for
reporting and comparing salaries. That basis
should be Salaries alone, without the 6% PER5
pickup, or Total Compensation. The policy s,oul
be consistant and used consistantly.
Robert Michael, Chairman, reported that the survey results for fringe benefits were nearly
complete and that a report would be ready soon.
(Secretary's note: That report was presented to
the Executive Committee on Monday, July 1, 1985.
The Executive Committee approved forwarding it to
four sources: 1) James Foley, State Employes
Benefit Board 2) Larry Stewart, Portland State
University, 3~ Linda King, University of Ore?on,
and 4) Ron Anderson, Assistant Vice Chancellor.
e
Overload Co.pensation Guidelines. The Senate was
apprised of receipt of a third Draft of the
Guidelines. Interested faculty may consult their
faculty Senators for copies of these guidelines.
1. AR 20. Limitations on repeated courses
2. AR 9c. Administration of the NSHD policy
3. AR 26a., 2: Wording of the over-3D PE
requirement waiver
4. AR lB. Desirability and administration 0
alternative grading systems.
5. AR 11. Add/drop deadline for late-starti g
courses
6. Aft23. Requirements for special exams fo
credit
7. AR 24. Fee structure for special exams
The meeting was adjourned at 5:23 p.m.
Thurston Doler
Recording Secretary
Shirley Schroeder
Editorial Assistant
Interinstitutional faculty Senate. Senat~a hy
Heath, PE, gave the following report: The If
met at the University of Oregon on May 31 and
June 1. Attending from OSU were D. faulkenbe ry
(State IfS President), Kathy Heath (State IfS
Secretary), Jean Peters, and Thurston Doler for
AOt.
68