Board of Trustees Reorganization Meeting
Tuesday, November 27, 2012
Board Room
MINUTES
1.
Organizational Matters
a.
Acting Chairman Mr. Gavan called the meeting to order at 4:30 p.m.
b.
Secretary Vetrano read the Public Notice:
Adequate notice of this meeting has been provided at least 48 hours in advance of its
commencement by posting in at least one public place reserved for such or similar
announcements and by mail, telephone, or hand delivery to all appropriate parties
pursuant to the Open Public Meetings Act, N.J.S. A. 10:4.1.
c.
The following were in attendance: Dr. Andrews(via telephone), Mr. Aramini (arrived at
4:35 p.m.), Mr. Gavan (Acting Chairman), Mr. Leppert, Judge Parker, Mr. Scanlan,
Mr. Vetrano-Secretary, Mr. Smith-Chairman (via telephone) and Dr. Mazur, Ex-Officio
Member.
Also in attendance were: Harry Damato-Sr. Vice President Academic and Student
Affairs, Frank Nocella-Vice President Finance and Operations, Wendy Fullem-Assistant
to the President and Board of Trustees/ Recording Secretary.
2.
d.
Acting Chairman Gavan welcomed the guests.
e.
Public Session (Courtesy of the Floor) – No one spoke.
Report of the Nominating Committee
a.
Action on the Nominating Committee Recommendations/Election
The Nominating Committee recommended:
Glenn Gavan – Chairman
Lorraine Parker – Vice Chair
Glen Vetrano – Secretary
Jerry Scanlan – Treasurer
There were no nominations from the floor.
Mr. Leppert moved to approve the officers as recommended by the Nominating
Committee. Mr. Vetrano seconded the motion. Motion carried.
The newly elected officers immediately assumed their respective offices.
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Tuesday, November 27, 2012
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3.
Appointment of Legal Counsel
Recommendation: General Counsel – Courter Kobert & Cohen, P.C. of Hackettstown, NJ.
Judge Parker moved to appoint Courter Kobert & Cohen, P.C. as General Counsel for the
College. Mr. Vetrano seconded the motion.
Judge Parker noted that she was impressed that when Mr. Ursin, of Courter Kobert & Cohen
interviewed before the committee, he indicated that he had reviewed two years of Board
Minutes. She said he indicated that he has substantial knowledge of the types of issues that
Boards face. He submitted a proposal and the committee recommends that the proposal be
accepted.
Chairman Gavan indicated that he is also very confident with this recommendation. He noted
that this is not an indictment by himself or anyone else on our previous counsel, who will still be
working with us for a while, as per the next action on the agenda. He indicated the importance
of reviewing professional services, and that the opportunity has been well served by the Board
and that new counsel will be of great benefit to the Board.
Roll call vote: Dr. Andrews, Mr. Aramini, Mr. Leppert, Judge Parker, Mr. Scanlan, Mr. Smith, Mr.
Vetrano and Mr. Gavan voted yes. Motion carried unanimously.
Recommendation: Labor Counsel to Complete Negotiations – Schenk Price Smith & King LLC
of Morristown, NJ.
Judge Parker moved to appoint Schenk Price Smith & King as Labor Counsel to complete
negotiations. Mr. Leppert seconded the motion.
Roll call vote: Dr. Andrews, Mr. Aramini, Mr. Leppert, Judge Parker, Mr. Scanlan, Mr. Smith, Mr.
Vetrano and Mr. Gavan voted yes. Motion carried unanimously.
4.
Appointment of an Auditing Firm
Recommendation: Wiss & Co. of Livingston, NJ.
Mr. Leppert moved to appoint Wiss & Co., of Livingston, NJ as the College’s auditing firm. Mr.
Scanlan seconded the motion.
Roll call vote: Dr. Andrews, Mr. Aramini, Mr. Leppert, Judge Parker, Mr. Scanlan, Mr. Smith,
Mr. Vetrano and Mr. Gavan voted yes. Motion carried unanimously.
5.
Appointment of Bank Depository/s
Recommendation: Lakeland and Valley National Banks
Mr. Leppert noted that he would like to include Sussex Bank as one of the College’s bank
depositories. Judge Parker moved to amend the resolution to include Sussex Bank. Mr. Smith
seconded the motion.
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Tuesday, November 27, 2012
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Roll call vote to amend the resolution: Dr. Andrews, Mr. Aramini, Mr. Scanlan, Mr. Smith, Mr.
Vetrano and Mr. Gavan voted yes. Mr. Leppert and Judge Parker abstained from the vote.
Motion carried.
Chairman Gavan restated the resolution: to designate Lakeland, Valley National and Sussex
Bank as Sussex County Community College’s Bank Depositories.
Roll call vote for the resolution: Dr. Andrews, Mr. Aramini, Mr. Scanlan, Mr. Smith, Mr. Vetrano
and Mr. Gavan voted yes. Mr. Leppert and Judge Parker abstained from the vote. Motion
carried.
6.
Appointment of Insurance Brokers of Record
Recommendation: The Morville Agency (a Division of Bollinger) and SAIF
Judge Parker moved to appoint The Morville Agency (a Division of Bollinger) and SAIF as
insurance brokers of record. Mr. Leppert seconded the motion.
Roll call vote: Dr. Andrews, Mr. Aramini, Mr. Leppert, Judge Parker, Mr. Scanlan, Mr. Smith,
Mr. Vetrano and Mr. Gavan voted yes. Motion carried unanimously.
7.
Appointments to the College’s Board of School Estimate
Chairman Gavan appointed himself and Judge Parker to the Board of School Estimate with Mr.
Vetrano as the alternate.
Mr. Vetrano moved to accept the appointments. Mr. Scanlan seconded the motion.
Roll call vote: Dr. Andrews, Mr. Aramini, Mr. Leppert, Judge Parker, Mr. Scanlan, Mr. Smith,
Mr. Vetrano and Mr. Gavan voted yes. Motion carried unanimously.
8.
Naming of the Board’s Official Newspaper/s of Record
Recommendation: The New Jersey Herald/The New Jersey Star Ledger/The New Jersey
Sunday Herald
Mr. Leppert moved to approve The New Jersey Herald, The New Jersey Star Ledger and The
New Jersey Sunday Herald as the Board’s official newspapers of record. Mr. Scanlan seconded
the motion.
Roll call vote: Dr. Andrews, Mr. Aramini, Mr. Leppert, Judge Parker, Mr. Scanlan, Mr. Smith,
Mr. Vetrano and Mr. Gavan voted yes. Motion carried unanimously.
9.
Selection of the Date, Time, Location of Meetings
Board Meetings take place in the Board Room of the Executive Offices on the fourth Tuesday of
each month, with the exception of August and December. There are no scheduled meetings in
August and December, although special meetings may/will be called. Public meetings typically
begin at 5:00 p.m., unless scheduled otherwise. The schedule is as follows:
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Tuesday, November 27, 2012
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January 22, 2013
March 26, 2013
May 28, 2013
July 23, 2013
October 22, 2013
February 26, 2013
April 23, 2013
June 25, 2013
September 24, 2013
November 26, 2013
Mr. Vetrano moved to approve the Board Meeting Schedule. Mr. Scanlan seconded the motion.
Motion carried unanimously.
Chairman Gavan noted that he hopes to meet as a Board at least once a year in order to
discuss things that are important to Trustees. The meeting would be open to the public. He also
indicated that he wants to meet annually with the Foundation Board.
(*) 10. Consideration of the Appointment of Standing and Ad Hoc Committees
Current Committees Include:
a.
Executive Committee – The four officers of the Board
Glenn Gavan, Lorraine Parker, Glen Vetrano and Jerry Scanlan
Chairman Gavan appointed committee chairs and members as follows:
b.
Personnel and Curriculum Committee
Dr. Andrews – Chairman, with members: Dr. Lamonte, Mrs. Yaskovic and Mr. Senker.
c.
Finance and Facilities Committee
Mr. Scanlan-Chairman, with members: Mr. Leppert, Mr. Aramini and Mr. Smith.
d.
Audit Committee
Committee to be renamed Audit and Policy Committee.
Judge Parker-Chair, with members: Mr. Vetrano, Mr. Leppert and Mr. Scanlan.
Judge Parker moved to approve committee appointments. Mr. Leppert seconded the
motion. Motion carried unanimously.
(*) 11. Appointments to NJ Council of County Colleges
a.
Representative (Chair) and Alternate
Chairman Gavan appointed himself and Judge Parker.
b.
Two Trustees to the Ambassador Program
Chairman Gavan appointed Mr. Vetrano and Judge Parker
Judge Parker moved to accept appointments. Mr. Vetrano seconded the motion. Motion
carried unanimously.
12.
Appointment of Foundation Liaison
Chairman Gavan asked Mr. Vetrano to serve as the Board of Trustee’s liaison to the Foundation
Board.
Mr. Leppert moved to accept Mr. Vetrano as the Foundation Liaison. Mr. Aramini seconded the
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Tuesday, November 27, 2012
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motion. Motion carried unanimously.
13.
Adoption/Re-Adoption of the Trustee Bylaws
Chairman Gavan noted that he has asked Judge Parker to redefine the actions of the Audit
Committee to include policies and task the committee to work on Board and institutional
policies, including the Trustee by-laws.
Mr. Vetrano moved to re-adopt the Trustee Bylaws. Dr. Andrews seconded the motion. Motion
carried unanimously.
14.
Appointment of Recording Secretary to the Board
Chairman Gavan recommended Wendy Fullem as Recording Secretary to the Board.
Judge Parker moved to accept Chairman Gavan’s recommendation. Mr. Scanlan seconded the
motion. Motion carried unanimously.
15.
Other Business – None
16.
Public Session (Courtesy of the Floor) – No one spoke
17.
Adjournment
The meeting adjourned at 4:50 p.m. upon unanimous consent.
APPROVED:
Board of Trustees - Reorganization Meeting
Tuesday, November 27, 2012
Minutes
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