Board of Trustees Regular Meeting
Tuesday, July 23, 2013
Board Room
MINUTES
1.
General Institutional Functions
1.1
Chairman Gavan called the meeting to order at 5:00 p.m.
1.2
Secretary Vetrano read the Public Statement:
Adequate notice of this meeting has been provided at least 48 hours in advance
of its commencement by posting in at least one public place reserved for such or
similar announcements and by mail, telephone, or hand delivery to all
appropriate parties pursuant to the Open Public Meetings Act, N.J.S.A. 10:4.1.
1.3
Roll Call / Pledge of Allegiance
Roll Call: Mr. Gavan –Chairman, Judge Parker-Vice Chair, Mr. Vetrano-Secretary,
Mr. Scanlan-Treasurer, Dr. Andrews, Dr. Lamonte, Mr. LaRuffa, Mr. Leppert,
Mr. Senker, Mr. Smith, Mrs. Yascovik and Dr. Mazur-Ex-Officio Member were
present.
Also present: John Ursin-Counsel, Wendy Fullem-Assistant to the President and
Board of Trustees/Recording Secretary, Frank Nocella-Vice President Finance and
Operations, William Waite-Interim Vice President Academic Affairs, Debbie
McFadden-Dean of Students, Kathleen Okay-Interim Dean of Liberal Arts, Social
Sciences, and Education.
1.4
Chairman Gavan welcomed the guests.
1.5
Approval/Acceptance of Minutes and Board Action Resolutions:
1.5.1
Approval of June 25, 2013 Regular Board Meeting Minutes.
Judge Parker moved to approve meeting minutes from the June 25, 2013
Regular Board Meeting. Mr. Scanlan seconded the motion. Dr. Lamonte
abstained from the vote. Motion carried.
1.5.2
Acknowledgment of Receipt of Committee Minutes.
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Finance and Facilities: June 25, 2013 and July 15, 2013
Executive Committee: July 15, 2013
Audit and Policy: July 15, 2013
Personnel and Curriculum: July 15, 2013
Judge Parker moved to approve committee minutes as noted above.
Mr. Smith seconded the motion. Mr. LaRuffa noted that he participated in
the Finance and Facilities meeting on June 25, 2013 via telephone and
it was not indicated in the minutes. Both Judge Parker and Mr. Smith
amended their motions to include this information. Motion carried
unanimously.
Board of Trustees Regular Meeting
Tuesday, July 23, 2013
Minutes Page 1 of 8
1.5.3
Approval of June, 2013 Board Action Resolutions.
Judge Parker moved to approve the June, 2013 Board Action Resolutions.
Mr. Leppert seconded the motion. Motion carried unanimously.
1.6
Courtesy of the Floor on Agenda Items Only (Public Session)
Judge Parker moved to open the floor for public comments regarding agenda
items. Dr. Andrews seconded the motion. Motion carried unanimously.
No one spoke.
Dr. Andrews moved to close the floor. Mr. Vetrano seconded the motion. Motion
carried unanimously.
1.7
Acknowledgment of Receipt and Review of June, 2013 Financial Statements.
Vice President Nocella presented the June, 2013 Financial Statements including:
Preliminary June Dashboard FY 12/13 YTD, June FY 12/13 YTD Peliminary
Three Year Comparison Operating Statement and June FY 12/13 YTD
Preliminary Summary Operating Statement.
Mr. Leppert noted that it really is a remarkable turn around for all that has
happened. He thanked Administration, the Board of Trustees and the College
Community.
Mr. Smith moved to acknowledge receipt and review of the June, 2013 Financial
Statements. Mr. Leppert seconded the motion.
Roll Call Vote: Dr. Andrews, Dr. Lamonte, Mr. LaRuffa, Mr. Leppert, Judge
Parker, Mr. Scanlan, Mr. Senker, Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr.
Gavan voted yes. Motion carried unanimously.
1.8
2.
The Correspondence File was received, reviewed and filed.
Personnel
2.1
Report of the Personnel and Curriculum Chair.
Dr. Andrews, Chairman of the Personnel and Curriculum Committee reported
that the committee:

Reviewed personnel changes.

Reviewed the hire of a Financial Aid Director. Diane Pienta-Lett comes to us
from Bergen County Community College and is highly recommended. She
will be starting on August 5th.

Received an update regarding the Director of Institutional Advancement
position. Interviews are ongoing.

Received information regarding the change in personnel accruing sick and
vacation time. Time will be front-loaded and subtracted, rather than the time
accruing.

Received an update regarding the Affordable Care Act. Information is still not
available regarding how it will impact part time personnel.
Board of Trustees Regular Meeting
Tuesday, July 23, 2013
Minutes Page 2 of 8
2.2

Received good news regarding student health care coverage. It will not affect
County Colleges.

Reviewed nomenclature changes.

Reviewed information regarding 12 new certificates of achievement.
Recommendation: Approval of Monthly Personnel Actions, as per the Attached
Personnel Actions Form.
Dr. Andrews moved to approve the monthly personnel actions. Mr. Smith
seconded the motion. Motion carried unanimously.
Roll Call Vote: Dr. Andrews, Dr. Lamonte, Mr. LaRuffa, Mr. Leppert, Judge
Parker, Mr. Scanlan, Mr. Senker, Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr.
Gavan voted yes. Motion carried unanimously.
3.
Curriculum and Instruction
3.1
Recommendation: Approval of Nomenclature Changes: A.A.S. Graphic Design –
3D Computer Arts Option (formerly A.A.S. Graphic Design – Gaming Option)
and Web Design Certificate (formerly Interactive Design Certificate).
Dr. Andrews moved to approve nomenclature changes as noted above. Judge
Parker seconded the motion.
Roll Call Vote: Dr. Andrews, Dr. Lamonte, Mr. LaRuffa, Mr. Leppert, Judge
Parker, Mr. Scanlan, Mr. Senker, Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr.
Gavan voted yes. Motion carried unanimously.
4.
Student Services Report
4.1
5.
Community Information and Service Report
5.1
6.
SGA Report - None
Community Service Report - None
Business, Finance and Facilities
6.1
Report from the Finance and Facilities Committee Chair.
Mr. Scanlan, Chairman of the Finance and Facilities Committee, reported that
they:
6.2

Reviewed the financial information. He is happy that we are out of survival
mode. He reminded everyone that they need to be “sales people” for the
college.

Reviewed action items for this meeting: Perkins, Bank Accounts, Jenzabar
contract – noting that it will save us $60k in the future, IDashboard Software
contract, Barnes & Nobles Bookstore Draft Agreement.

Received updates regarding: Boilers, Guard House, Solar Project, B316.
Recommendation: Approval of Resolution to Apply for the FY2014 Grant Award for
the Carl D. Perkins Vocational and Technical Education Grant—Project #7180-14,
in the Amount of $131,749.00, Effective July 1, 2013 through June 30, 2014.
Mr. Scanlan moved to approve application for the FY2014 Grant Award for the Carl
D. Perkins Vocational and Technical Education Grant as noted above. Mr. Smith
seconded the motion.
Board of Trustees Regular Meeting
Tuesday, July 23, 2013
Minutes Page 3 of 8
Roll Call Vote: Dr. Andrews, Dr. Lamonte, Mr. LaRuffa, Mr. Leppert, Judge
Parker, Mr. Scanlan, Mr. Senker, Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr.
Gavan voted yes. Motion carried unanimously.
6.3
Recommendation: Approval of Two New Sussex Bank Accounts.
Mr. Smith moved to approve two new Sussex Bank accounts. Mr. Scanlan
seconded the motion.
Mr. Nocella indicated that these accounts will help to streamline tuition payments
for students who pay electronically.
Roll Call Vote: Dr. Andrews, Dr. Lamonte, Mr. LaRuffa, Mr. Scanlan, Mr. Senker,
Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr. Gavan voted yes. Mr. Leppert and
Judge Parker abstained from the vote. Motion carried.
6.4
Recommendation: Approval of Jenzabar CX/JX Contract in the Amount of $50k.
Mr. Leppert moved to approve Jenzabar CX/JX contract in the amount of $50k.
Mr. LaRuffa seconded the motion.
VP Nocella explained that this is transitional and will allow us to prepare what we
need to do in order to move forward to Datatel. He indicated that there will be a
direct savings of $60k on the maintenance contract over three years.
Roll Call Vote: Dr. Andrews, Dr. Lamonte, Mr. LaRuffa, Mr. Leppert, Judge
Parker, Mr. Scanlan, Mr. Senker, Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr.
Gavan voted yes. Motion carried unanimously.
6.5
Recommendation: Approval of IDashboard Software Contract in the Amount of
$30k.
Mr. Scanlan moved to approve the iDashboard software contract in the amount
of $30k. Mr. Smith seconded the motion.
Roll Call Vote: Dr. Andrews, Dr. Lamonte, Mr. LaRuffa, Mr. Leppert, Judge
Parker, Mr. Scanlan, Mr. Senker, Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr.
Gavan voted yes. Motion carried unanimously.
6.6
Recommendation: Approval of Draft Contract Between Barnes & Nobles
Bookstore and Sussex County Community College, and to Move Forward with
Development of Final Contract.
Mr. Scanlan moved to approve the draft contract between Barnes & Nobles
bookstore and Sussex County Community College and to move forward with
development of a final contract.
Judge Parker noted that she is concerned about Barnes & Nobles’ control over
pricing (section 12, page 52 of agenda) and how it seems too inclusive. She
provided an example using faculty development of a course outline or
materials and Barnes & Nobles’ having full control over the cost and distribution
of such materials. She asked that the committee review the contract moving
forward for clarification regarding pricing and distribution inclusions.
Chairman Gavan noted that he believes this is a fantastic opportunity to partner
with a well known entity, adding that if Barnes and Nobles does 1/10 of what they
do at other schools regarding a presence on campus with more than just books,
it will be a huge win to have them here. He also noted that they plan to put
money into the facilities they will be using.
Board of Trustees Regular Meeting
Tuesday, July 23, 2013
Minutes Page 4 of 8
Roll Call Vote: Dr. Andrews, Dr. Lamonte, Mr. LaRuffa, Mr. Leppert, Judge
Parker, Mr. Scanlan, Mr. Senker, Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr.
Gavan voted yes. Motion carried unanimously.
6.7
Report from the Audit and Policy Committee Chair.
Judge Parker, Chair of the Audit and Policy Committee noted that they reviewed
five policies, all of which are being presented tonight and being recommended for
approval. They are:

Acceptable Use of Computer Network, Resources and Facilities Policy,
which covers not only the use of online or course materials but also the use
of broadband around the campus. The policy includes use of broadband,
(i.e.-WiFi) by guests as well.

Code of Ethics Pertaining to Conflicts of Interest for College Employees
Policy. She indicated that the committee spend a number of months
reviewing and revising the policy.

Exit Interview Policy. She indicated that Dr. Mazur recommended this policy
so that employees have the opportunity to provide feedback and insight
before they leave.

Policy Against Harassment. She explained that this policy is distinguished
from the Sexual Harassment Policy that was adopted a few weeks ago.

Trustee Orientation Policy. This policy is an effort to invite new Trustees in to
the community as well as to the Board. New Trustees will have an opportunity
to see and experience various aspects of the campus. Also, the policy has a
provision for Trustee to Trustee mentoring.
Judge Parker said that the committee is really moving along well and she is very
pleased to see what is happening, as policies had not been addressed in quite a
while. She also indicated that they are updating old policies, initiating new
policies, and going to discard outdated policies. There is intent to publish the
policies online as they are approved so that we have an open and accessible
policy manual.
6.8
Recommendation: Approval of Acceptable Use of Computer Network, Resources
and Facilities Policy.
Judge Parker moved to approve the Acceptable Use of Computer Network,
Resources and Facilities Policy. Mr. Senker seconded the motion.
Roll Call Vote: Dr. Andrews, Dr. Lamonte, Mr. LaRuffa, Mr. Leppert, Judge
Parker, Mr. Scanlan, Mr. Senker, Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr.
Gavan voted yes. Motion carried unanimously.
6.9
Recommendation: Approval of Code of Ethics Pertaining to Conflicts of Interest
for College Employees Policy.
Judge Parker moved to approve the Code of Ethics Pertaining to Conflicts of
Interest for College Employees Policy. Dr. Andrews seconded the motion.
Roll Call Vote: Dr. Andrews, Dr. Lamonte, Mr. LaRuffa, Mr. Leppert, Judge
Parker, Mr. Scanlan, Mr. Senker, Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr.
Gavan voted yes. Motion carried unanimously.
Board of Trustees Regular Meeting
Tuesday, July 23, 2013
Minutes Page 5 of 8
6.10
Recommendation: Approval of Exit Interview Policy.
Mr. Leppert moved to approve Exit Interview Policy. Mr. Vetrano seconded the
motion.
Roll Call Vote: Dr. Andrews, Dr. Lamonte, Mr. LaRuffa, Mr. Leppert, Judge
Parker, Mr. Scanlan, Mr. Senker, Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr.
Gavan voted yes. Motion carried unanimously.
6.11
Recommendation: Approval of Policy Against Harassment.
Judge Parker moved to approve the Policy Against Harassment. Mr. Smith
seconded the motion.
Roll Call Vote: Dr. Andrews, Dr. Lamonte, Mr. LaRuffa, Mr. Leppert, Judge
Parker, Mr. Scanlan, Mr. Senker, Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr.
Gavan voted yes. Motion carried unanimously.
6.12
Recommendation: Approval of Trustee Orientation Policy.
Judge Parker moved to approve the Trustee Orientation Policy. Mr. Leppert
seconded the motion.
Roll Call Vote: Dr. Andrews, Dr. Lamonte, Mr. LaRuffa, Mr. Leppert, Judge
Parker, Mr. Scanlan, Mr. Senker, Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr.
Gavan voted yes. Motion carried unanimously.
7.
Courtesy of the Floor on General Matters (Public Session)
Mr. Scanlan moved to open the floor for general matters. Mr. Smith seconded the motion.
Motion carried unanimously.
Hank Pomerantz provided an update regarding the Relay for Life, noting that more than $75k
was brought in and that they’re awaiting a $3k grant from Walmart. He presented a plaque of
thanks to Dr. Mazur for allowing the event to take place on campus.
Jean Brine noted that employee Gail Collis recently passed away after a long, hard battle with
cancer. She indicated that there is a scholarship in her name and donations to the scholarship
are being received through the College Foundation.
Mr. Smith moved to close the floor. Dr. Lamonte seconded the motion. Motion carried
unanimously.
8.
Other Business
Discussion / Reports / Announcements:
8.1
Trustee Activity Update
Chairman Gavan noted that he and Dr. Mazur hosted a dinner in the Board
Room for all former Board Chairs. He said it was a very productive night. They
challenged him and Dr. Mazur with questions, and they were all appreciative.
They all have a passion for the College and they’re a resource we need to tap
into for they had a lot of good input and the evening was very rewarding.
Dr. Mazur said the feedback he received is that all were very appreciative of our
reaching out to them.
Board of Trustees Regular Meeting
Tuesday, July 23, 2013
Minutes Page 6 of 8
Mr. Smith noted that they all asked to be kept up to date as time goes on.
Chairman Gavan indicated that Dr. Mazur will write a quarterly letter to keep
them up-to-date.
Mr. Vetrano asked if the Emergency Operations Plan will be sent to the
appropriate county offices, i.e.-Sheriff. VP Nocella explained that we just
received the State’s approval and the EOP will be distributed throughout the
County.
Dr. Mazur also noted that we now have improved communications with Chief
Richards due to our tapping into their new radio system.
8.2
President’s Report – Dr. Mazur reported:
It’s been a slow summer but good things are happening. He indicated that we
have had an increase in enrollments this summer. Enrollments increased overall
from last summer – credit hours +18% and head count +12%. The actual
numbers aren’t very large, but they have contributed to a positive fund balance
for next year. He noted that this will be a “one-off,” as it sets the new base for
next year going forward.
We have received a check for $5,000 for continuation of the Robert Sydney
Needham Memorial Scholarship Program. Debbie McFadden, Dean of Students,
submitted the proposal back in March. Funds are for students to use here at the
College. Eligibility criteria are set by the R.S. Needham Foundation, and our
Counseling team contacts students who meet the criteria to encourage
applications. Last year 39 students applied. A committee selects three recipients.
The SCCC Foundation Golf Outing was held on June 24th and attracted 98
Golfers. Close to $16,000 was raised to support our student athletes.
Two SCCC student athletes were recently announced as NJCAA academic
award winners. Maggie Davenport (women’s soccer, women’s basketball, and
softball) and Grace Engels (women’s soccer) both received an All American
award for their efforts in both the classroom as well as on the field. Maggie won
the Exemplary Academic Achievement for having a GPA of a 3.6 or better with at
least 45 credits while participating in sport. Grace Engels won the Superior
Academic Achievement for having a GPA of 3.8 or better with at least 45 credits.
He has internally expanded his Executive Team. He introduced Debbie
McFadden-Dean of Students, Kathleen Okay-Interim Dean of Liberal Arts, Bill
Waite-Interim Vice President of Academic Affairs and Frank Nocella-Vice
President of Finance and Operations. He added that we are in the process of
looking for someone to fill the interim position of Dean of Career Programs and
should have that filled by next meeting.
8.3
Chairman’s Comments and Board Goals – Chairman Gavan asked that Trustees
complete the Trustee information for which they were asked and return the forms
to Dr. Andrews.
8.4
The Next Regular Meeting of the Board of Trustees Will Take Place on Tuesday,
September 24, 2013.
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Tuesday, July 23, 2013
Minutes Page 7 of 8
9.
Adjournment
The meeting adjourned at 5:50 p.m. upon unanimous consent.
Approved:
Board of Trustees Regular Meeting
Tuesday, July 23, 2013
Minutes Page 8 of 8