Board of Trustees Regular Meeting
Monday, October 21, 2013 – 5:00 p.m. – Board Room
MINUTES
1.
General Institutional Functions
1.1
Chair Gavan called the meeting to order at 5:00 p.m.
1.2
Secretary Vetrano read the Public Statement:
Adequate notice of this meeting has been provided at least 48 hours in advance
of its commencement by posting in at least one public place reserved for such or
similar announcements and by mail, telephone, or hand delivery to all
appropriate parties pursuant to the Open Public Meetings Act, N.J.S.A. 10:4.1.
1.3
Roll Call / Pledge of Allegiance
The following were present: Mr. Gavan-Chair, Judge Parker-Vice Chair, Mr.
Vetrano-Secretary, Mr. Scanlan-Treasurer, Dr. Andrews, Mr. LaRuffa, Mr.
Leppert, Mr. Smith, Mrs. Yascovik and Dr. Mazur-Ex-Officio member. Dr.
Lamonte, Mr. Senker and Student Alumni Trustee Ms. Plavnicky did not attend
the meeting.
Also present were: Frank Nocella-Vice President of Finance and Operations,
William Waite-Interim Vice President Academic Affairs, Debbie McFaddenDean of Student Affairs, Kathleen Okay-Interim Dean of Liberal Arts, Social
Sciences and Education, Peter Schoch-Interim Dean of Math, Science,
Business and Law, Wendy Fullem-Assistant to the President and Board of
Trustees/Recording Secretary and John Ursin-College Counsel.
1.4
Chair Gavan welcomed the guests.
1.5
Approval/Acceptance of Minutes and Board Action Resolutions:
1.5.1
Approval of September 23, 2013 Regular Board Meeting Minutes.
It was noted that there was a typo in the date for the next Board Meeting. It
said the next meeting would be held on October 1st. Minutes were corrected
to say October 21st. Mr. Smith moved to approve minutes from the
September 23, 2013 Regular Board Meeting. Dr. Andrews seconded the
motion. Motion carried unanimously.
1.5.2
Acknowledgment of Receipt of Committee Minutes.
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Finance and Facilities: October 14, 2013
Audit and Policy: October 14, 2013
Personnel and Curriculum: October 14, 2013
Executive Committee: October 15, 2013
Board of Trustees Regular Meeting
Monday, October 21, 2013
Minutes Page 1 of 7
Judge Parker moved to acknowledge receipt of committee meeting
minutes as noted above. Mr. Vetrano seconded the motion. Motion
carried unanimously.
1.5.3
Approval of September, 2013 Board Action Resolutions.
Judge Parker moved to approve September, 2013 Board Action
Resolutions. Mr. Vetrano seconded the motion. Motion carried unanimously.
1.6
Courtesy of the Floor on Agenda Items Only (Public Session).
Judge Parker moved to open the floor for agenda items only. Mr. Vetrano
seconded the motion. Motion carried unanimously.
Hank Pomerantz asked about the status of the lien release regarding the solar
panel project. Chair Gavan indicated that today the Board will vote regarding
litigation for lien release.
No one else spoke.
Mr. Vetrano moved to close the floor. Mr. Scanlan seconded the motion. Motion
carried unanimously.
1.7
Acknowledgment of Receipt and Review of September, 2013 Financial
Statements.
Vice President Nocella presented the September, 2013 Financial Statements,
including: September YTD FY14 Dashboard and the September YTD FY14
Income Statement. He noted that we are addressing enrollment issues.
Mr. Scanlan moved to acknowledge receipt and review of September, 2013
Financial Statements. Mr. Leppert seconded the motion.
Roll call vote: Dr. Andrews, Mr. LaRuffa, Mr. Leppert, Judge Parker, Mr. Scanlan,
Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr. Gavan voted yes. Motion carried
unanimously.
1.8
2.
The Correspondence File was received, reviewed and filed. Chair Gavan read the
letter aloud from Mr. Bywater regarding public service to the retired law enforcement
community.
Personnel
2.1
Report of the Personnel and Curriculum Chair.
Mrs. Yaskovic reported on behalf of the Personnel and Curriculum Committee,
since the Chair of the Committee, Dr. Andrews, did not attend the meeting. She
indicated that they:

Reviewed personel changes, which are coming before the full Board of
Trustees for approval today.

Reviewed faculty overload payments for this semester. They are on the
agenda today for approval.

Received an update from Dr. Mazur regarding the search for a Director of
Health Sciences.

Received an update from Vice President Nocella who noted that there is no
new information regarding the Affordable Care Act and its impact on our
adjunct and part-time personnel.
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Monday, October 21, 2013
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Judge Parker commended Jessica Beutel for the work she does for the
Foundation and Institutional Advancement, noting that she believes having
Jessica with us full time will result in her making a great contribution to the
college.
2.2
Recommendation: Approval of Monthly Personnel Actions, as per the Attached
Personnel Actions Form.
Mrs. Yaskovic moved to approve monthly personnel actions. Dr. Andrews
seconded the motion.
Roll call vote: Dr. Andrews, Mr. LaRuffa, Mr. Leppert, Judge Parker, Mr. Scanlan,
Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr. Gavan voted yes. Motion carried
unanimously.
2.3
Recommendation: Approval of Faculty Overload Payments.
Mrs. Yaskovic moved to approve faculty overload payments. Dr. Andrews
seconded the motion.
Roll call vote: Dr. Andrews, Mr. LaRuffa, Mr. Leppert, Judge Parker, Mr. Scanlan,
Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr. Gavan voted yes. Motion carried
unanimously.
3.
Curriculum and Instruction
4.
Student Services Report
4.1
5.
Community Information and Service Report
5.1
6.
SGA Report – Student Government Officers reported on Student Government
and club activities. They also provided a very creative presentation about how
they use student feedback to try and make things better for all students.
Community Service Report – None this month
Business, Finance and Facilities
6.1
Report from the Finance and Facilities Committee Chair.
Jerry Scanlan, Chair of the Finanance and Facilities Committee, noted that he
Did not attend the meeting, and therefore, Mr. Leppert would be reporting on
behalf of the committee. Mr. Leppert noted that they:
6.2

Received an in-depth financial report from Vice President Nocella.

Reviewed two new CD’s in the amount of $500,000, with Sussex Bank,
funded from our operating account, designated excess funds.

Reviewed a $100,000 CD, funded by the Barnes & Nobles signing bonus.

Discussed moving forward with litigation for lien release. He noted that the
solar panels are in a testing phase right now.

Reviewed the FCC Radio Station and Walkie Talkie with Town of Newton
Agreements.

Received updates regarding the guard shed and new boilers.
Recommendation: Approval of 2 New CD's of $500,000. Each at Sussex Bank
from Depository Account.
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Monday, October 21, 2013
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Mr. Scanlan moved to approve 2 new CD’s as noted above. Mr. LaRuffa
seconded the motion.
Roll call vote: Dr. Andrews, Mr. LaRuffa, Mr. Scanlan, Mr. Smith, Mr. Vetrano,
Mrs. Yascovik and Mr. Gavan voted yes. Mr. Leppert and Judge Parker
abstained from the vote. Motion carried.
6.3
Recommendation: Approval of New CD at Sussex Bank of $100,000 from Barnes
& Noble Signing Bonus.
Mr. Scanlan moved to approve a new CD at Sussex Bank as noted above. Mr.
LaRuffa seconded the motion.
Roll call vote: Dr. Andrews, Mr. LaRuffa, Mr. Scanlan, Mr. Smith, Mr. Vetrano,
Mrs. Yascovik and Mr. Gavan voted yes. Mr. Leppert and Judge Parker
abstained from the vote. Motion carried.
6.4
Recommendatin: Approval to Move Forward with Litigation for Lien Release.
Mr. Scanlan moved to approve moving forward with litigation for lien release. Mr.
Smith seconded the motion.
Roll call vote: Dr. Andrews, Mr. LaRuffa, Mr. Leppert, Judge Parker, Mr. Scanlan,
Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr. Gavan voted yes. Motion carried
unanimously.
6.5
Recommendation: Approval of FCC Radio Station Agreement.
Mr. Scanlan moved to approve the FCC Radio Station Agreement. Dr. Andrews
seconded the motion.
Roll call vote: Dr. Andrews, Mr. LaRuffa, Mr. Leppert, Judge Parker, Mr. Scanlan,
Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr. Gavan voted yes. Motion carried
unanimously.
6.6
Recommendation: Approval of FCC Walkie-Talkie Agreement.
Mr. Scanlan moved to approve the FCC Walkie-Talkie Agreement. Mr. Leppert
seconded the motion.
Chair Gavan noted that this is a huge benefit for students, the college community
and the Newton community as a whole. He complimented the college, the town
of Newton and the police chief.
Roll call vote: Dr. Andrews, Mr. LaRuffa, Mr. Leppert, Judge Parker, Mr. Scanlan,
Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr. Gavan voted yes. Motion carried
unanimously.
6.7
Report from the Audit and Policy Committee Chair.
Judge Parker, Chair of the Audit and Policy Committee, reported that they:

Reviewed Auditors’ report, noting that the Board will be happy to see the
audit next month. She indicated that there are only three comments and
they’re not consequential. She said the college has come a long way in three
years.
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Discussed Foundation expenses and revenues.

Received Credit Hour Report. It will be presented to the Board in November.
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Monday, October 21, 2013
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6.8

Reviewed Charge Back Rate for Sussex County students who are taking
classes at other county colleges. She explained that this is money that comes
back to us through the Freeholders.
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Reviewed four policies: Naming of Facilities Policy, Bulletin Board Posting
Policy, Children on Campus Policy and The Early College Advantage
Program (ECAP) Policy, all of which are being presented to the Board tonight
for approval.
Recommendation: Approval of Naming of Facilities Policy.
Judge Parker moved to approve the Naming of Facilities Policy. Mr. Leppert
seconded the motion.
Roll call vote: Dr. Andrews, Mr. LaRuffa, Mr. Leppert, Judge Parker, Mr. Scanlan,
Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr. Gavan voted yes. Motion carried
unanimously.
6.9
Recommendation: Approval of Bulletin Board Posting Policy.
Judge Parker moved to approve the Bulletin Board Posting Policy. Dr.
Andrews seconded the motion.
Roll call vote: Dr. Andrews, Mr. LaRuffa, Mr. Leppert, Judge Parker, Mr. Scanlan,
Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr. Gavan voted yes. Motion carried
unanimously.
6.10
Recommendation: Approval of Children on Campus Policy.
Judge Parker moved to approve the Children on Campus Policy. Mr.
Leppert seconded the motion.
Roll call vote: Dr. Andrews, Mr. LaRuffa, Mr. Leppert, Judge Parker, Mr. Scanlan,
Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr. Gavan voted yes. Motion carried
unanimously.
6.11
Recommendation: Approval of The Early College Advantage Program
(ECAP) Policy.
Judge Parker moved to approve the ECAP Policy. Mr. LaRuffa seconded
the motion.
Judge Parker explained what the program is and noted that there will be press
and “fanfare” regarding the program in the near future.
Roll call vote: Dr. Andrews, Mr. LaRuffa, Mr. Leppert, Judge Parker, Mr. Scanlan,
Mr. Smith, Mr. Vetrano, Mrs. Yascovik and Mr. Gavan voted yes. Motion carried
unanimously.
7.
Courtesy of the Floor on General Matters (Public Session)
Hank Pomerantz noted that the Executive Board of the Adjunct Union has met with President
Mazur and Vice President Nocella to discuss the union working with administration and
admissions to help fund a good portion of an initiative to bring 11th and 12th grade students onto
campus. He explained that no one is hurt more by enrollment declines than the adjuncts.
He also noted that they’ have been examining at how member dues are being spent and they’re
looking to upgrade office space used by adjuncts.
Mr. Pomerantz also stated that they would like to see adjuncts involved more with Ad Hoc
Committees, etc., as they bring 181 specialist onto campus each week.
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Monday, October 21, 2013
Minutes Page 5 of 7
Harry Dunleavy, a former adjunct professor here at the college, addressed the Board regarding
his involvement with HAM Radio Stations and offered his expertise, as well as a complete set,
to the college should we like to discuss. He provided his telephone number to Dr. Mazur.
8.
Other Business
Discussion / Reports / Announcements:
Chair Gavan thanked Freeholder Graham for attending the Board Meeting.
8.1
Trustee Activity Update
Judge Parker provided an update regarding the “100 Women” campaign and
Steering Committee Kick Off Meeting. She indicated that they have already met
more than half of the 100 women goal.
Judge Parker noted that the Phi Theta Kappa Induction Ceremony was
wonderful. She and Mr. LaRuffa attended and there were around 68 inductees.
She congratulated all of the inductees.
8.2
8.3
President’s Report – Dr. Mazur reported:
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This morning we held the ribbon cutting and grand opening of our new
college bookstore managed by Barnes & Noble. Pictures are already online
and the NJ Herald took video and it will be online at njherald.com. There is a
different feel to the store and it will continue as we go forward.

Last week we had a kick off for the Community College Completion Corps.
Phi Theta Kappa, our national honor society chapter, participated in the
statewide Community College Completion Corps, or C4 Initiative. In this
program we are encouraging students to complete their degree or certificate
by giving them strategies and tools to lead them on their path to success.
These include peer tutoring and tutoring through our Learning Center,
transfer and career assistance through our Counseling and Advising Center,
Foundation scholarships and resources available through our library, student
clubs and athletics.
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We are hosting Fall Open House on Saturday, October 26th, from 9:30 a.m.
until noon. Open House is an excellent opportunity for visitors, prospective
students, and families to tour the campus and meet with faculty,
representatives from Financial Aid and Counselors for advice on degree
options and career paths.

The Foundation Ball is taking place on November 2nd at the Red Tail Lodge in
Vernon.
Chairman’s Comments and Board Goals
Chair Gavan read the following proclamation for Jacob Smith:
WHEREAS, Jacob J. Smith has served as a Trustee for the Sussex County
Community College since September, 2000, and during such term has
demonstrated outstanding leadership in the strategic and fiscal direction of the
college and served with distinction as Chair, Vice Chair, Secretary and Treasurer
of the Board of Trustees, Chair of various committees, member of Presidential
Search Committees and Liaison to the Foundation, and
WHEREAS, Mr. Smith has distinguished himself as a leader for the entire
College community and has shown leadership and vision in the funding and
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Monday, October 21, 2013
Minutes Page 6 of 7
construction of our Library Science Building and our Health Sciences and
Performing Arts Center; and
WHEREAS, Mr. Smith is a respected member of the Sussex County Community
College family and is considered to be a supporter, colleague and a friend to the \
College; and
NOW, THEREFORE, BE IT RESOLVED, that the Sussex County Community
College Board of Trustees and President Paul Mazur do hereby extend their best
wishes and life-long friendship to Jacob J. Smith and further wish him well in his
retirement from the Board of Trustees and in all his future endeavors.
The proclamation was signed by all of the Trustees and President Mazur.
Mr. Smith noted that over the last thirteen years and two months he had almost
always looked forward to Board Meetings whether they were positive or other
than positive. He has seen the college through ups and downs and is pleased
that it appears to be on the way back up. He said it’s been a challenge, a
learning experience, fun for the most part, and he appreciates having had the
opportunity to serve with a bunch of really nice people.
An Agenda Item was added at this time. It was the Report of the Nominating Committee.
Dr. Andrews reported, since Mr. Senker, Chair of the Nominating Committee, could not
attend the meeting. He indicated that he, Mr. Senker and Mrs. Yaskovic met on Friday,
October 18th and reviewed responses from candidates. Following contact with the
individuals, they are unanimously recommending: Glenn Gavan-Chair, Judge ParkerVice Chair, Glen Vetrano-Secretary, Jerry Scanlan-Treasurer.
8.4
The Next Regular Meeting of the Board of Trustees Will Take Place on
November 25, 2013 at 5:00 p.m. The Reorganization meeting will take place on
November 25, 2013 at 4:30 p.m.
With unanimous consent of the Board, a short break was taken before entering into
Executive Session.
9.
Executive Session
At 6:00 p.m., upon a motion made by Mr. Vetrano and seconded by Mr. Scanlan, the Board of
Trustees entered into an Executive Session to discuss personnel matters and pending contract
negotiations. Motion carried unanimously.
At 6:45 p.m., the Board of Trustees adjourned from Executive Session upon a motion made by
Judge Parker and seconded by Mr. Smith. Motion carried unanimously.
10.
Adjournment
The Board of Trustees adjourned from the Regular Meeting at 6:45 p.m., upon unanimous
consent.
Approved:
Board of Trustees Regular Meeting
Monday, October 21, 2013
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