Processing Academic Action
Academic action follows the rules put forth in the RIT Grades policy (D 5.0). Based on term GPA, a
student can be in good standing or be placed on Academic Probation or Academic Suspension. Once the
grading period concludes students will receive a system-generated academic standing status based on
the following rules:
Undergraduate Rules
Term GPA
≥ 2.0
1st quarter 1.0 ≤ x <2.0
2nd consecutive quarter 1.0 ≤ x <2.0
3rd consecutive quarter 1.0 ≤ x <2.0
Non-consecutive quarters 1.0 ≤ x <2.0
<1.0
Cumulative UGRD GPA <2.0
Formal Description
(student view)
Good Standing
Academic Probation
Academic Probation
Academic Suspension
Academic Probation
Academic Suspension
Pending Action
Advisor View of Academic
Standing Status
Good Standing
Probation 1
Probation2
Suspended
Probation1
Suspended
Pending Action
Graduate Rules
Term GPA
≥ 3.0
<3.0 with a minimum of 12 qh attempted
<3.0 with a minimum of 24 qh attempted
Formal Description
(student view)
Good Standing
Academic Probation
Academic Suspension
Advisor View of Academic
Standing Status
Good Standing
Probation
Suspended
Academic departments will receive a report from the Registrar’s office of all students who are not in
good standing once academic standing statuses have been generated. This report will include all
pertinent information about the student including the resulting action. Departments must review the
status for all students on the report. If the primary academic department determines that an academic
standing status should be changed, they may select from the values below:
Undergraduate Academic Standings
Academic Standing Status
GOOD
AW
PR1
PR2
SUS
S/W
Description
Good Standing (No Action)
Academic Warning
Academic Probation 1
Academic Probation 2
Academic Suspension (documentation required)
Suspension Waiver (documentation required)
Rochester Institute of Technology
November 2012
Graduate Academic Standings
Academic Standing Status
AW
PR
SUS
S/W
Formal Description
Academic Warning
Academic Probation
Academic Suspension (documentation required)
Suspension Waived (documentation required)
Important Notes
1. All undergraduate students with a Pending Action (PA) must be reviewed and given a status by
the primary academic department. Pending action is placed on students whose cumulative GPA
falls below the acceptable threshold (2.0).
2. For any student being suspended or receiving a suspension waiver, a suspension/suspension
waiver form must be submitted to the registrar’s office.
Reports
A schedule for reporting will be released to departments each term. For fall term, the schedule is
below:
1. Academic units will be given initial academic action reports on Monday, November 19th.
2. Students on the report should be reviewed and decisions noted on the report – either confirm
the action or request a change.
3. A copy of the initial reports should be returned to the registrar’s office – with as much
information completed as possible – by Tuesday, November 20th @ 12pm. The Registrar’s office
will use the information on this report to make any necessary changes to the student’s academic
action.
4. On Wednesday morning, November 21st, a 2nd report will be issued to academic units indicating
anyone who has not been confirmed and adding any student who has had grades posted that
puts them in danger of academic action.
5. The 2nd report is due back to the Registrar’s office by 12pm on Wednesday, November 21st.
6. On Monday, November 26th, a final report will be issued to departments confirming all
academic actions for the Fall quarter.
Remember that departments must confirm or note changes to the academic standing status for each
student on the report.
The Registrar’s office is responsible for updating final academic standings in the Student Information
System.
Rochester Institute of Technology
November 2012
Confirmed
(X)
Year
Level
Academic
Standing
Action
Change
Academic
Standing to
Name
000000005
Last, First
UCIS
ANSA-BS
02
PR1
1.88
17.00
17.00
0
2.10
82 MAIN
NSSA
000000010
Last, First
UCIS
ANSA-BS
03
PR1
1.50
12.00
8.00
0
2.98
125 MAIN
NSSA
000000014
Last, First
UCIS
ANSA-BS
03
PR1
1.67
16.00
12.00
0
2.70
101 MAIN
NSSA
000000015
Last, First
UCIS
ANSA-BS
03
PR1
1.50
16.00
4.00
0
2.46
117 MAIN
NSSA
000000008
Last, First
UCIS
ANSA-BS
03
PR2
1.67
12.00
12.00
0
2.36
116 MAIN
NSSA
000000009
Last, First
UCIS
ANSA-BS
03
PR2
1.50
12.00
8.00
0
2.77
98 MAIN
NSSA
000000011
Last, First
UCIS
ANSA-BS
03
PR2
1.67
12.00
8.00
0
2.50
84 MAIN
NSSA
000000007
Last, First
UCIS
ANSA-BS
03
SUS
0.00
16.00
0.00
0
1.83
109 MAIN
NSSA
000000012
Last, First
UCIS
ANSA-BS
03
SUS
0.00
12.00
0.00
0
2.36
104 MAIN
NSSA
000000019
Last, First
UCIS
ANSA-BS
04
PR1
1.67
12.00
12.00
0
2.19
135 MAIN
NSSA
000000016
Last, First
UCIS
ANSA-BS
04
PR2
1.00
12.00
4.00
0
3.10
146 MAIN
NSSA
000000017
Last, First
UCIS
ANSA-BS
04
PR2
1.50
8.00
8.00
0
2.63
172 MAIN
NSSA
000000018
Last, First
UCIS
ANSA-BS
04
PR2
1.33
12.00
12.00
0
2.33
173 MAIN
NSSA
ID = Student UID Number
Name = Student Last Name, Student First Name
Acad Prog = Students Academic Program (Ex. UCIS = Undergraduate Computing and Information Sciences)
Acad Plan = Student's Major
Year Level = Current Year Level
Academic Standing Action = Type of Academic Action that was system generated
Confirmed (x) = Place an X in this box to confimr the system generated academic action
Change Academic Standing to = Department would like to assign a new action to the student
Term GPA = GPA for the term
Term Hours Attempted = # of hours attemped in the term
Term Hours Earned = # of hours earned in the term
CUM
GPA
Cum
Hours
Acad
Earned Campus Org
ID
Sub-Plan
Term Hours
Attempted
Credits
Missing
Grades
Acad
Prog
Acad Plan
Term
GPA
Term
Hours
Earned
Credits Missing Grades = # of credits the student is missing grades for
Cum GPA = Cumulative GPA
Cum Hours Earned = Cumulative Hours Earned
Department Approval (Print): __________________________________________________ Department Approval (Sign): ____________________________________________________ Date: ____________