Enhancements to
Penn’s Travel Program
Launch of the New Travel Web Site
Susan Storb
Travel Administrator
Today’s Agenda
• Discuss how we are enhancing the
Travel Program
• Business Goals
– Provide more information about
preferred vendors to our travelers
– Provide greater savings opportunities
– Provide better data collection
• News you can use
• What I need from you
Information for Travelers
• Make travel decisions easier for
faculty and staff
– Create a single source of travel
related information
• New Travel Website
– Provide more travel options
– Provide opportunities for savings
• If we make it easy, we can drive
adoption and utilization of
preferred suppliers
Outbound Travel
Expanded the number of
Preferred Travel Agencies
Expanded the number of Airlines with
whom we have savings opportunities
Sample Airline page
s
Introduced Two new
Online Booking Products
Outbound expanded Hotels
Savings
• 20% discount off of their Best Available
Rate (BAR) at all their properties
• Starwood hotel brands are Westins, W,
Sheratons, Alofts and more
– In order to get the discount you must
register as a Starwood Preferred Guest
(SPG)
• Discounts can be used for both business
or personal travel
Collegiate Reciprocity
Car Rentals
National and Enterprise
Sedan/Car Services
International Travel
Support Services
Penn Payment Options
Inbound Travel
Penn Preferred Properties
Inn at Penn & Sheraton
• We will be announcing in 2010 that
these two hotels will begin accepting
Penn Purchasing cards rather than
the paper forms for departmental
bookings.
Center City Hotels
Travel Data
• Our goal is to do a better job of
capturing travel data and then
returning it to the schools and
centers
– How much your travelers spent on
airline tickets on a quarterly basis
– What savings were achieved by using
a preferred agency and/or a preferred
airlines
New TSA Requirements
• Travelers names as they
appear on the travelers ID
–
Driver’s license or Passport
• Traveler’s birth date
Amex Paperless Statements
Penn Global Network
Proactively Managing Travel
• I will be coming out to meet with
each school and center to get a
better idea of your unique travel
needs
• Work with each school and center
and the preferred suppliers to
create greater savings
opportunities
• Help document those savings
What I need from you
• Encourage your travelers to use one
of the booking providers on the
Travel Portal
• Use the local hotel link and support
the locals hotels that are giving Penn
special pricing for Penn visitors
• Encourage travelers to provide us
feedback so we can strengthen the
travel site and make it more robust