Exercise
| 46
Skills Covered
■
Set Margins for Multiple Page
Documents
■
Insert Page Breaks
■
Insert Section Breaks
■
Insert Headers and Footers
■
Insert Page Numbers
■
View the Word Count
Software Skills Make a long document easier to read and work in by
inserting page breaks and section breaks, page numbers, and headers and footers
and by adjusting margins to accommodate binding. Page breaks let you control
where a new page should start, avoiding page layout problems such as headings at
the bottom of a page. Section breaks let you apply different page formatting to different areas of your document. Headers and footers let you print information on the top
or bottom of every page.
Application Skills In this exercise, you will work with a version of the exercise report you outlined in Exercise 45. You will set margins, insert page breaks and
section breaks, apply formatting, and insert headers and footers. When the report is
complete, you will print it.
TERMS
Gutter Space added to a margin to leave room for
binding.
Binding Securing pages using stitching, staples,
wire, plastic, tape, or glue.
Mirror margins Margins set on facing pages so
that the inside margin on both pages are the same
and the outside margin on both pages are the
same.
Facing pages A left and a right page set to open
opposite each other. Also called mirrored pages or a
two-page spread.
Inside margins Margins along the side of the page
where binding is placed. Usually, the left side of
right pages and the right side of left pages.
Outside margins Margins along the side of the
page opposite the binding. Usually, the left side of
left pages and the right side of right pages.
Soft page break The place where Word automatically starts a new page when the current page is
filled with text.
Hard page break A nonprinting character that tells
Word to start a new page, even if the current page
is not filled with text.
Section Part of a document that can be formatted
independently from other sections.
Section break A nonprinting character that tells
Word to start a new section within a document.
Header Text or graphics printed at the top of all
pages in a document.
Footer Text or graphics printed at the bottom of all
pages in a document.
Word count The number of words in a document or
selection.
627
NOTES
Set Margins for Multiple Page Documents
■
■
■
■
■
Adjust the gutter width of a document to leave
room for binding multiple pages.
You can position the gutter on either side of a page
or across the top, depending on where you plan to
place the binding.
Use mirror margins to set up facing pages when
you plan to bind double-sided documents.
With mirror margins, you set inside margins for
the side of the page along the binding and outside
margins for the side away from the binding.
Word 2007 comes with a default Mirrored Margins
option that sets the top, bottom, and outside margins to 1" and the inside margin to 1.25".
■
■
Insert Section Breaks
■
■
■
✓ For more information about setting margins, refer to Exercise
21.
Insert Page Breaks
■
A standard 8.5" by 11" sheet of paper with 1" top
and bottom margins has 9" of vertical space for
entering text.
✓ The number of lines depends on the font size and spacing set-
tings.
■
■
■
■
■
■
■
Word inserts a soft page break to start a new
page when the current page is full.
Soft page breaks adjust automatically if text is
inserted or deleted, so a break always occurs when
the current page is full.
Insert a hard page break to start a new page
before the current page is full. For example, insert a
hard page break before a heading that falls at the
bottom of a page; the break forces the heading to
the top of the next page.
Breaks move like characters when you insert and
delete text. Therefore, you should insert hard page
breaks after all editing is complete to avoid having
a break occur at an awkward position on the page.
In Draft view, a soft page break is marked by a dotted line across the page.
By default, in Print Layout view page breaks are
indicated by a space between the bottom of one
page and the top of the next page; if you have nonprinting characters displayed, the space where you
insert a hard page break is marked by a dotted line
with the words Page Break centered in it.
628
You can hide the space between pages in Print
Layout view. If you do, page breaks are marked by
a solid black line.
In Draft view, a hard page break is marked by a dotted line with the words Page Break centered in it.
■
A default Word document contains one section.
You can divide a document into multiple sections to
apply different formatting to each section. For
example, you can set different margins, headers, or
footers for each section.
There are four types of section breaks:
● Next page: inserts a section break and a page
break so that the new section will start on the
next page.
● Continuous: inserts a section break so that the
new section will start at the insertion point.
● Even page: inserts a section break and page
breaks so the new section will start on the next
even-numbered page.
● Odd page: inserts a section break and page
breaks so the new section will start on the next
odd-numbered page.
In Draft view, section breaks display as solid double
lines across the width of the page with the words
Section Break in the middle, followed by the type of
break in parentheses.
In Print Layout view section breaks display only if
nonprinting characters display.
Insert Headers and Footers
■
■
■
■
Insert a header and/or footer to print repetitive
information such as page numbers, dates, author,
or subject on every page of a document.
By default, headers print .5" from the top of the
page; footers print .5" from the bottom of the page.
Word 2007 comes with a selection of built-in headers available in the Header gallery and footers in
the Footer gallery.
Use the Header & Footer group on the Insert tab
of the Ribbon to access the Header and Footer
galleries.
Learning Microsoft Office 2007
■
■
■
■
■
■
Exercise 46
■
Word 2007 comes with galleries of page numbers
you can insert into your documents.
✓ Built-in headers and footers are building blocks, or preformat-
■
You can insert page numbers in the header, footer,
or margins of the page, or at the current insertion
point location.
You can apply formatting to change the number
style, include chapter numbers, or restart numbering in a new section.
Restarting page numbering is useful when your
document has a title page that you do not want
numbered.
You click a placeholder in the header or footer to
type the text you want to display.
■
■
click the placeholder, the drop-down arrow displays.
■
|
Insert Page Numbers
✓ Some placeholders have drop-down lists of options; when you
■
Word
The built-in headers and footers include placeholders for text. Some also include graphics elements
and formatting, and some include fields for data
such as the year or the date.
ted objects. For more information on building blocks, refer to
Exercise 57.
■
|
When you insert a header/footer, Word displays the
header/footer area in Header and Footer view.
In Header and Footer view, the Header & Footer
Tools Design tab becomes available on the Ribbon.
To edit an existing header or footer, you must
change to Header and Footer view.
By default, a header/footer is linked to the
header/footer in the previous section so that they
display the same information. You can toggle off the
link so that you can enter a different header/footer
in each section in a document.
You can set up a different header/footer on the first
page. This is useful for omitting the header/footer
on the first page.
You can set up different headers on odd and even
pages.
Headers and footers do not display in Draft view;
use Print Preview or Print Layout view to see them
on the screen.
View the Word Count
■
■
■
■
Word keeps track of statistics for the current document, such as the word count.
By default the word count displays in the Words
area on the status bar.
If you select part of the document, the status bar
displays the word count of the selection and the
total word count.
You can open the Word Count dialog box to view
additional statistics such as the number of lines,
paragraphs, and characters.
Status bar displays the word count
Word count
in selection
Total word
count
Header and Footer view
Header and Footer
Tools Design tab
Footer area at the
bottom of page 2
Header area at
the top of page 3
629
PROCEDURES
Set a Gutter
Insert a Hard Page Break
(Ctrl+Enter)
To use customized mirrored
margins:
1. Click the Page Layout
tab
.......................................
å+P
1. Click the Page Layout
tab
.......................................
å+P
.......................................
Page Setup Group
Page Setup Group
2. Click the Page Setup group
dialog box launcher
S, P
..........
✓ If necessary, click the Margins tab
✓ If necessary, click the Margins tab
Ç+†.
............
3.
..................................
4.
..................................
..................................
8.
................
✓ This section is only available if
the document is divided into sections.
9. Click OK
...............................
®
Set Mirror Margins
To use the default mirrored
margins:
1. Click the Page Layout
tab
.......................................
å+P
5.
6.
7.
8.
9.
10.
11.
12.
13.
............
......
.........
......
..................................
14.
................
the document is divided into sections.
15. Click OK
2. Click the Margins button
M
3. Click Mirrored
˘/¯, ®
....
630
.....................
✓ This section is only available if
Page Setup Group
.........
OR
a. Click the Margins
button
M
b. Click Custom Margins
A
Click Multiple pages drop-down
arrow
å+M
Click Mirror
margins
˘/¯, ®
Click Top text box
å+T
Type top margin width.
Click Bottom text box
å+B
Type bottom margin width.
Click Inside text box
å+N
Type inside margin width.
Click Outside text box å+O
Type outside margin width.
Click the Apply to drop-down
arrow
å+Y
Select one of the
following:
˘/¯, ®
■ This point forward to create a
section starting at the current location.
■ Whole document to apply the
gutter to the entire document.
■ This section to apply the gutter
to the current section.
..............................
............
6.
7.
.....
..........
..............................
........
2. Click the Breaks button
B
3. Click Page
P
OR
1. Click the Insert tab
å+N
....................................
Ç+†.
OR
a. Click the Margins
button
M
b. Click Custom Margins
A
å+G
Click Gutter text box
Type gutter width.
Click Gutter position drop-down
arrow
å+U
Select desired gutter location.
Click the Apply to drop-down
arrow
å+Y
Select one of the
following:
˘/¯, ®
■ This point forward to create a
section starting at the current location.
■ Whole document to apply the
gutter to the entire document.
■ This section to apply the gutter
to the current section.
å+P
Page Setup Group
2. Click the Page Setup group
dialog box launcher
S, P
..........
3.
4.
5.
1. Click the Page Layout
tab
...............................
®
Pages Group
2. Click the Page Break
button
...................................
B
Delete a Hard Page Break
1. Position insertion point on
hard page break.
2. Press Delete
∂
..............................
Insert a Section Break
1. Click the Page Layout
tab
.......................................
å+P
Page Setup Group
2. Click the Breaks button
B
3. Click one of the following:
■ Next page
å+N
■ Continuous
å+O
■ Even page
å+E
■ Odd page
å+D
.....
........................
.......................
........................
.........................
Delete a Section Break
1. Position insertion point on
break.
2. Press Delete
∂
..............................
Learning Microsoft Office 2007
Create Headers/Footers
1. Double-click header to change
to Header and Footer view.
To insert the same header on
every page:
1. Click the Insert tab
..........
To edit a header:
OR
å+N
Header & Footer Group
a. Click the Insert tab
....
å+N
Header & Footer Group
2. Click the Header button
H
3. Click the header you want to
insert
˘/¯, ®
4. In the document, click the
placeholder and type the text
you want in the header.
.....
.......................
b. Click the Header
button
H
c. Click Edit Header
E
2. Make changes to header.
3. Click Close Header and Footer
button
å+J, H, C
..............................
...................
............
✓ If a drop-down arrow displays
when you click a placeholder, click
it to select data to insert.
✓ You may apply formatting to the
text, including fonts, font effects,
alignment, tabs, and spacing.
5. Repeat step 4 for additional
placeholders.
6. Click Close Header and Footer
button
å+J, H, C
............
To insert the same footer on
every page:
1. Click the Insert tab
..........
å+N
Header & Footer Group
2. Click the Footer button
O
3. Click the footer you want to
insert
˘/¯, ®
4. In the document, click the
placeholder and type the text
you want in the footer.
......
.......................
✓ If a drop-down arrow displays
when you click a placeholder, click
it to select data to insert.
✓ You may apply formatting to the
text, including fonts, font effects,
alignment, tabs, and spacing.
5. Repeat step 4 for additional
placeholders.
6. Click Close Header and Footer
button
å+J, H, C
............
To edit a footer:
|
|
Word
Exercise 46
To set up a different first page
header/footer:
1. Double-click header to change
to Header and Footer view.
OR
a. Click the Insert tab
....
å+N
Header & Footer Group
b. Click the Header
button
c. Click Edit Header
..............................
...................
H
E
Options Group
2. Click to select Different First Page
check box
å+J, H, A
...........
1. Double-click header to change
to Header and Footer view.
OR
a. Click the Insert tab å+N
....
Header & Footer Group
b. Click the Footer
button
O
c. Click Edit Footer
E
2. Make changes to footer.
3. Click Close Header and Footer
button
å+J, H, C
✓ Click to deselect check box to
revert to a single header/footer.
3. In First Page Header area in
document type first page
header text.
✓ Leave blank to suppress header on
first page.
..............................
....................
............
To switch between header
and footer:
....
Header & Footer Group
..............................
...................
H
E
2. Click Go to Footer
button
to display footer
area
å+J, H, G
3. Click Go to Header
button to display header
area
å+J, H, E
......................
a. Click the Header
button
å+J, H, H
b. Click the header you want
to insert
˘/¯, ®
c. Click placeholder(s) and type
text.
......
Navigation Group
4. Click Next Section
button
å+J, H, X
5. In Header area type text to display in header on all pages
except first page.
OR
............
Navigation Group
......................
Header & Footer Group
............
1. Double-click header to change
to Header and Footer view.
OR
a. Click the Insert tab å+N
b. Click the Header
button
c. Click Edit Header
OR
Header & Footer Group
a. Click the Header
button
å+J, H, H
b. Click the header you want
to insert
˘/¯, ®
c. Click placeholder(s) and type
text.
......
............
631
Navigation Group
6. Click Go to Footer
button
to display footer
area
å+J, H, G
......................
7. In Footer area, type text to display in footer on all pages
except first page.
OR
Header & Footer Group
a. Click the Footer
button
å+J, H, O
b. Click the footer you want to
insert
˘/¯, ®
c. Click placeholder(s) and type
text.
......
.................
Navigation Group
8. Click Previous Section
button
å+J, H, R
9. In First Page Footer area in
document type first page
footer text.
............
✓ Leave blank to suppress footer on
first page.
Navigation Group
1. Double-click header to change
to Header and Footer view.
OR
a. Click the Insert tab
....
å+N
Header & Footer Group
b. Click the Header
button
c. Click Edit Header
6. Click Go to Footer
button
å+J, H, G
.............
7. In Odd Page Footer area, type
odd page footer text.
OR
Header & Footer Group
..............................
...................
H
E
Options Group
a. Click the Footer
button
å+J, H, O
b. Click the footer you want to
insert
˘/¯, ®
c. Click placeholder(s) and type
text.
......
.................
2. Click to select Different
Odd & Even Pages check
box
å+J, H, V
........................
✓ Click to deselect check box to
revert to a single header/footer.
3. In Even Page Header area in
document, type even page
header text.
✓ If Odd Page Header displays first,
click Next Section
Section
button.
or Previous
Navigation Group
8. Click Previous Section
button
å+J, H, R
9. In Even Page Footer area type
even page footer text.
OR
............
Header & Footer Group
a. Click the Footer
button
å+J, H, O
b. Click the footer you want to
insert
˘/¯, ®
c. Click placeholder(s) and type
text.
10. Click Close Header and Footer
button
å+J, H, C
......
OR
OR
Header & Footer Group
a. Click the Footer
button
å+J, H, O
b. Click the footer you want to
insert
˘/¯, ®
c. Click placeholder(s) and type
text.
10. Click Close Header and Footer
button
å+J, H, C
......
.................
............
To use different header/footer in
a section:
1. Create sections.
2. Insert header/footer.
3. Display header/footer in next
section.
Navigation Group
4. Click Link to Previous button
to
toggle it off
å+J, H, K
5. Edit header/footer as desired.
.........
632
To set up different odd and even
headers/footers:
Header & Footer Group
a. Click the Header
button
å+J, H, H
b. Click the header you want
to insert
˘/¯, ®
c. Click placeholder(s) and type
text.
......
.................
............
............
Navigation Group
4. Click Next Section
button
å+J, H, X
5. In Odd Page Header area type
odd page header text.
OR
............
Header & Footer Group
a. Click the Header
button
å+J, H, H
b. Click the header you want
to insert
˘/¯, ®
c. Click placeholder(s) and type
text.
Remove All Headers
1. Click the Insert tab
..........
å+N
Header & Footer Group
2. Click the Header
button
3. Click Remove Header
....................................
...................
H
R
Remove All Footers
1. Click the Insert tab
..........
å+N
......
............
Header & Footer Group
2. Click the Footer
button
3. Click Remove Footer
....................................
....................
O
R
|
Learning Microsoft Office 2007
Insert Page Numbers
1. Click the Insert tab
..........
Header & Footer Group
|
Exercise 46
Remove All Page Numbers
2. Click placeholder.
å+N
Word
Header & Footer Group
1. Click the Insert tab
3. Click the Page Number
button
N, U
4. Click one of the following
locations:
■ Top of Page
T
■ Bottom of Page
B
■ Page Margins
P
■ Current Position
C
5. Click page number style to
insert
˘/¯, ®
6. Click Close Header and Footer
button
å+J, H, C
..........
å+N
Header & Footer Group
............................
2. Click the Page Number
button
N, U
3. Click one of the following
locations:
■ Top of Page
T
■ Bottom of Page
B
■ Page Margins
P
■ Current Position
C
4. Click page number style to
insert
˘/¯, ®
............................
...............................
.........................
............................
........................
.......................
To insert page numbers in a
header/footer placeholder:
1. Double-click header to change
to Header and Footer view.
OR
a. Click the Insert tab å+N
....
Header & Footer Group
...............................
..............................
...................
H
E
✓ If placeholder is in footer, click Go
to Footer button.
............................
.................
.........................
............................
View Word Count
........................
■
.......................
............
Change Page Number
Formatting
Look at Words area on status
bar
To display Word Count dialog box:
Click Words area on status
bar.
OR
1. Click Review tab
å+R
■
...............
1. Click the Insert tab
..........
å+N
Header & Footer Group
Proofing Group
2. Click Word Count button
2. Click the Page Number
button
N, U
3. Click Format Page Numbers
F
4. Click the Number format dropdown arrow
å+F
5. Click desired
format
˘, ®
6. Click OK
®
............................
b. Click the Header
button
c. Click Edit Header
2. Click the Page Number
button
N, U
3. Click Remove Page
Numbers
å+J, H, R
.....
W
✓ Click Close or press ´ to close
dialog box when done.
........
.......................
...........................
...............................
Curriculum Connection: Language Arts
Song Lyrics as Poetry
Have you ever listened to a song and thought it seemed just like a poem
set to music? Many songwriters are talented poets as well as musicians. Rap
lyrics in particular make use of many techniques found in poetry, like figurative language, rhythm, rhyme, and alliteration.
Write a Rap
Write a rap that uses poetic language and conventions such as metaphors,
similes, and rhythmic meter. The rap might rhyme or not, but it should
evoke emotion and make a point.
633
EXERCISE DIRECTIONS
Apply Formatting
1. Start Word, if necessary.
2. Open
46HEALTH.
3. Save the file as 46HEALTH_xx.
4. Apply direct formatting as follows: (refer to
Illustration A to see the finished result):
a. Format the title Exercise for Life in 26-point Arial,
centered, with 12 points of space after.
b. Format the following four lines in 14-point Arial,
centered.
5. Replace the text Student’s Name with your own
name.
6. Apply the Heading 1 style to the following headings: Introduction, The Impact on Your Health, Getting
Started, and Conclusion.
7. Apply the Heading 4 style to the following subheadings: Disease Control, Weight Control, Mental Health,
Doctor Supervision, and Safety
✓ To make the Header 4 style available, you must display All
Styles in the Styles task pane. Click the Styles group dialog
box launcher, click Options in the task pane, select to show
All Styles, and then click OK.
8. Format the five tips at the end of the text under the
subheading Safety as a bullet list, as shown in the
illustration.
9. Apply the Normal style to all remaining paragraphs, and justify them.
5. In section 1, insert the Blank (Three Columns)
header on page one, as follows:
a. Click on page 1.
b. Insert the header.
c. Click to select the Different First Page check
box.
d. Click the Next Section button to go to the
header area on page 2.
e. Click the placeholder on the left and type
Michigan Avenue Athletic Club.
f. Click the placeholder in the center and delete
it.
g. Click the placeholder on the right and type
today's date.
✓ You can also insert the date using the Date and Time button
on the Ribbon. Refer to Exercise 5 for more information.
6. Edit the header in section 2 as follows:
a. Click the Next Section button to go to the
Section 2 header area on page 3.
b. Toggle off the Link to Previous button.
c. Delete the text Michigan Avenue Athletic Club and in
its place type Exercise for Life.
7. Insert the Plain Number 2 page number at the bottom of the first page.
8. Insert the Plain Number 2 page number at the bottom of the other pages.
✓ Because you have the document set for a different first
Insert Breaks, Headers, and Page Numbers
1. Position the insertion point at the end of the last
paragraph in the introduction and insert a hard
page break.
2. Position the insertion point at the beginning of the
heading Getting Started and insert a next page section break.
3. Position the insertion point anywhere within the
first section of the document (pages 1 and 2)
4. Change the margins for the first section to 1.25
inches on the left and right, and leave a gutter of
.25" along the left edge of the page.
634
page, you must insert the page numbers on the first page
and then on the other pages.
9. Close Header and Footer view.
10. Check the spelling and grammar in the document.
11. Check the word count.
12. Display the document in Print Preview. It should
look similar to the illustration (3 pages).
13. Print the document.
14. Close the document, saving all changes.
Learning Microsoft Office 2007
|
Word
|
Exercise 46
Illustration A
635
Illustration A - continued
636
Learning Microsoft Office 2007
|
Word
|
Exercise 46
Illustration A - continued
637