Job Posting, Administrative Position, Exempt
Internal/External: #11012016
Closing-Nov 30, 2016 / 4pm PST
Anticipated start date, on or before Jan 16, 2017
(Consideration will be given to a proposed earlier start date based on current employment needs of successful applicant)
Please submit your cover letter and resume no later than the closing date and by email directly to: [email protected]
Subject line: Finance and HR Administrator, #11012016
Position Title
Finance and Human Resource Administrator
Reporting
The Finance and HR Administrator is directly responsible to the Executive Director (or delegate). The employee in this
position is accountable to standards and guidance contained within professional standards, relevant legislation pertaining
to financial operations, the BC Society Act, PCFSA policies and procedures, International CARF standards, and internal
controls. The Finance and HR Administrator works in collaboration with the management team as a whole and in tandem
with other colleagues on the Finance/HR team.
Job Summary

Plans and administers accounting and financial systems to provide records of assets, liabilities, and financial
transactions

Prepares annual budget, monthly financial statements, reports, and summaries to committees and funders

Provides to management effective overview of accounts status relative to cash-flow projections

Manages YE timelines for fiscal year and provides information to external auditors for annual audit

Responsible for HR administration of employee benefits, pension, and associated employment related reporting
Nov 01, 2016 / PCFSA/Posting #11012016/Finance-HR Administrator
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Key
Responsibilities
and Duties
1. Acts as full-charge bookkeeper responsible for maintaining and reconciling accounts using computerized
accounting systems
2. Produces bi-weekly payroll, submits time sensitive tax and pension remittances, prepares annual payroll tax forms
3. Checks source documents (invoices and expenses) for accuracy and completeness
4. Posts accounts payable, receivables, and general journal entries; reconciles monthly bank transactions for financial
reports. Prepares variance reports (actual to budget) to Finance committee.
5. Completes and submits statements for payment, monthly to BCGEU, quarterly to WorkSafeBC, semi-annual GST
report to CRA, annual report to BC Societies, and annual Charity report to CRA
6. Reviews funding contracts for financial reporting requirement timelines and submits accordingly
7. Maintains and updates relevant information, including leave and seniority in accordance with the Collective
Agreement
8. Registers employees with all relevant agencies and authorities as required and related to benefits and
employment; issues record of employment (ROE’s) within Service Canada guidelines
9. Performs other related duties as prioritized and assigned by the Executive Director
Qualifications
Skills

Education and experience in a related field of at least three years, including experience as a full charge bookkeeper

Knowledge of financial and business management and control methods, accounting principles and internal
financial statement preparation and analysis

Demonstrated ability and in-depth knowledge of non-profit community based programs and services, applicable
legislation and policies as it relates to accounting procedures for a non-profit agency
-
Excellent oral, written, and communication skills
Expert working knowledge of Sage 50 (Simply Accounting Pro) with proven budget module experience
Experience with QuickBooks an asset
Expert knowledge of MS Excel (with proven ability working with formulas and formatting detailed linked
spreadsheets)
Well-developed planning, organizing, prioritising and administrative skills
Demonstrated teamwork and leadership abilities
Ability to foster positive relationships with peers and external contacts
Ability to function independently and manage own workload
Prioritize tasks to achieve managerial and organizational objectives
Manage multiple concurrent projects and timelines as an ongoing expectation
Demonstrated understanding of the dynamics, and ability to deal with and represent a non-profit organization in a
positive and supportive manner
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Nov 01, 2016 / PCFSA/Posting #11012016/Finance-HR Administrator
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Conditions of
Employment
1. Full time - 35 hours per week, salary range is $50k-$53k per annum based on experience and with benefits package
offered following successful completion of the 3-month probation period. Usual regular hours will be 8.30 a.m. 4.30 p.m., Monday to Friday.
2. As this is a family-serving agency, all staff are required to maintain appropriate standards, including adopting a
code of ethics and standards of confidentiality
3. The successful applicant must provide a satisfactory criminal records check that verifies they are able to work in
this field, prior to commencement of employment
4. Use of own vehicle may at times be expected during the course of duties. It is the responsibility of the employee
to have a valid driver’s license and to maintain insurance at a level of $3,000,000 compensation. Mileage will be
reimbursed as per PCFSA’s policies and procedures.
5. This position holds responsibility for personal staff data and is EXEMPT from the collective bargaining unit of the
BC Government and Service Employees’ Union (BCGEU)
6. The first 3-months of employment constitute a probationary period, at the end of which a performance appraisal is
conducted to determine the suitability for further employment.
Nov 01, 2016 / PCFSA/Posting #11012016/Finance-HR Administrator
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