Revised 6/4/2010
The Writer Screen
Title Bar
Shortcuts
Standard Toolbar
General
Formatting Toolbar
Menu
Bar
Ruler
Vertical
Scroll Bar
View
Buttons
Status
Bar
Horizontal Scroll Bar
New Blank
Document
Save
Open E-mail
Save as
Preview
PDF
Print
Spell
Check
Cut Copy
Paste
Undo
Format
Painter
 To Create New Document: Click the
New Blank Document Button or press
<Ctrl> + <N>.
 To Open a Document: Click the
Button or press <Ctrl> + <O>.
Open
 To Save a Document: Click the
Save
Button or press <Ctrl> + <S>. (Please read
Note on Saving!!! on lower right corner.)
 To Save a Document with a different
name: Select File → Save As from the menu
and enter a different name or press <Ctrl> +
<Shift> + <S>.
 To Save as a PDF Document: Click the
Export Directly as PDF Button.
 To Preview a Document: Click the
Page
Preview Button or select File → Page
Preview from the menu.
<Ctrl> + <O>
<Ctrl> + <S>
<Ctrl> + <P>
<Ctrl> + <W>
<Ctrl> + <Z>
<Ctrl> + <Y>
<F1>
<Alt> + <Tab>
Navigation- Go To
Up One Screen
Down One Screen
Beginning of Line
End of Line
Beginning of
Document
End of Document
Open the Go To
Navigator Box
<Page Up>
<Page Down>
<Home>
<End>
<Ctrl> + <Home>
<Ctrl> + <End>
<F5>
Editing
The Fundamentals
The Standard Toolbar Page
Open a Document
Save a Document
Print a Document
Close a Document
Undo
Redo
Help
Switch Between
Applications
Draw
Insert
Hyperlink Functions
Zoom Help
Cut
Copy
Paste
Overtype Mode
Spelling and
Grammar
<Ctrl> + <X>
<Ctrl> + <C>
<Ctrl> + <V>
<Insert>
<F7>
Formatting
Redo
Insert Find & Replace Show/Hide
Table
 To Print a Document: Click the
Print
Button or select File → Print from the
menu or <Ctrl> + <P>.
 To Cut or Copy: Select the text and click
the
Cut Button or
Copy Button or
press <Ctrl> + <X> (cut) or <Ctrl> + <C>
(copy).
 To Paste: Place the insertion point where
you want to paste the text, Click the
Paste Button or press <Ctrl> + <V>.
 To Undo: Click the
Undo Button or
press <Ctrl> + <Z>.
 To Spell or Grammar check: Highlight the
text and click the
Grammar Button.
Spelling and
Bold
Italics
Underline
Align Left
Center
Align Right
Justify
<Ctrl> + <B>
<Ctrl> + <I>
<Ctrl> + <U>
<Ctrl> + <L>
<Ctrl> + <E>
<Ctrl> + <R>
<Ctrl> + <J>
Text Selection
A Word
A Paragraph
Everything
Double-click the word
Triple-click the
paragraph
<Ctrl> + <A>
Note on Saving!!!
Remember to save documents
in Open Office as an .odt or
.doc file in order for it to open
in MS Word.
Formatting
Tables
The Formatting Bar
Font List
Style List

Left Right Numbering
Bold Italic Align Align
Bullets
Center
Font Size Underline Justify Decrease
Indent
Font
Color
Highlighting
To Format Selected Text: Change the style of text by clicking the

Bold Button,
Italic Button, or
Underline Button on the
Formatting toolbar.
To Copy Formatting with the Format Painter: Select the text with the

formatting you want to copy. Click the
Format Painter Button
on the Standard toolbar and drag the Format Painter pointer across
the text to which you want to apply the formatting. Double-click the
Format Painter Button to apply the formatting multiple times.
To Change Paragraph Alignment: Select the paragraph(s) and click
the appropriate alignment Button (
or

Left,

Right,
To Indent a Paragraph: Click the
Left Indent marker on
To Decrease an Indent: Click the
Decrease Indent Button on the
Formatting toolbar.
To Add a Tab Stop: Choose the type of tab you want to insert from



To Adjust a Tab Stop: Click and drag the
tab stop to the new
position on the ruler. For exact measurements, select Format 
Paragraph, and modify the tabs in the Tabs dialog box.
To Remove a Tab Stop: Drag the
tab stop from the ruler to
remove it.
To Change Paragraph Line Spacing: Select Format  Paragraph from
the menu, and on the Indents & Spacing tab, select a spacing option
from the Line Spacing drop-down menu.
To Create a Bulleted or Numbered List: Select the paragraph(s) you
want to bullet or number, click the





Center
(Vertical)




Line
Color
Bottom
Align
Borders
Background
Split Cells
Color Merge Cells
Auto
Sum
Sort
Table
Insert Insert Delete
Delete
Properties
Row Column Row
Column Autoformat
To Create a Table: Click the
Insert Table Button
on the Standard toolbar and select the number of
columns and rows from the grid.
To Adjust Column Width or Row Height: Drag the
right border of the column, or drag the bottom
border of the row.
To Delete a Column or Row: Select the column or
row and then select Table  Insert  Columns or
Rows from the menu.
To Insert a Column or Row: Select the column or row
where you want the new column or row to be
inserte. Select Table  Insert  Columns or Rows
from the menu.
Drawing and Graphics
The Formatting Bar
Line Ellipse
Select Rectangle



Bullets Button or the
Numbering Button on the Formatting toolbar.
To Add a Border: Select the paragraph you want bordered, go to
Insert  Frame from the menu, and customize size and positioning
measurements to the border.
To Change a Document’s Margins: Select Format  Page from the
menu and then click on the Page tab to customize margins.
To Change a Page’s Orientation: Select Format  Page from the
menu and then click the Page tab to select the orientation.
To Add or View a Document Header or Footer: Select Insert 
Header or Footer from the menu. For more options, select Format
 Page from the menu and click on the Header or Footer tabs.
To Create Newspaper Columns: Select Format  Columns from the
menu and create columns using the dialog box.
Line
Style
Top
Align
Increase Indent Button on the
the
Tab selector box and click on the ruler to add the tab. Or
select Format  Paragraph from the menu and select tabs from the
Tabs dialog box.

Insert
Table
Justify) on the Formatting Bar.
Formatting toolbar, or click and drag the
the ruler.

Center,
The Tables and Borders Toolbar


Freeform
From File
Arrows Callouts
Stars
Shapes
Line
Text Callouts
Flowcharts Fontwork
Gallery
Symbols
To View the Drawing Toolbar: Click the
Drawing Button on the Standard toolbar, or
\d
Select View  Toolbars  Drawing.
To Insert a Picture: Select Insert  Picture  From
File from the menu, navigate to and select the file,
and click Open.
To Draw an Object: Click the type of object you want
to draw on the Drawing toolbar. Draw the shape by
clicking on the document with the + pointer and
dragging until the shape reaches the desired size.
To Move an Object: Click and drag the object using
the mouse.
To Resize an Object: Click the object to select it and
drag the object’s sizing handles until the shape
reaches the desired size.