University Archives Records Transfer Form
Department/Office of Origin: ________________________
Building/Office #: _______________
Name of records liaison: ______________________________________________________________
Phone: ________________________
Email: _______________________________
Records Information
Number of containers: _______________________
Date range of materials (estimate): ______________________ to ___________________________
Please briefly describe the contents of the records you are transferring. If you are transferring digital
materials please include a description of include a description of the file formats, software, operating
system, and hardware used to create them if known. You may attach a file inventory to this form in
addition to the general description:
This deposit contains (check all that apply):
☐ Photographs
☐ Student records or SSNs
☐ Disks/Drives
☐ Damaged materials
☐ CDs and DVDs
☐ Copyrighted materials
☐ Audio-visual materials
☐ Other sensitive information
☐ Material created by another
Department
If the deposit contains any of the above, please indicate which boxes and any other information the Archives
should be aware of if it was not described in the inventory:
Do you think these record should be restricted to researchers outside your office? If so for how long?
(Maximum of 25 years)
Records Review
The University Archives will carefully review the materials transferred to us to before providing research access
in order to ensure the security and confidentiality of sensitive and protected information, and determine the
long-term value of the records. Records not deemed to be of enduring value will be securely destroyed.
Electronic Records
In accepting digital materials the University Archives will make a good faith effort to ensure that materials
deemed to be of permanent value are preserved for an indefinite period of time. In order to preserve and make
available digital materials, the University Archives will transfer some or all of these materials from the original
media to secure server space and keep preservation copies of the materials. The University Archives will always
provide creators access to copies in their unaltered state, but cannot guarantee the availability of hardware or
software to view files.
I hereby authorize the transfer of the following records to the Drexel University Archives. I certify that I am
authorized to transfer these records to the Archives and that the information above is accurate to the best of my
knowledge.
________________________________
Signature
________________________________
Date
Please keep a copy of this form for your own records, and include the original with your transfer at the time of
pick-up or send through campus mail to the attention of Alexis Antracoli, University Archives and Special
Collections, W. W. Hagerty Library.
Archives Use Only
Accession #: __________
Received by: _____________________
Date: _____________________