REPORT CARD ADMINISTRATOR (RCA)
ELEMENTARY ACHIEVEMENT PROGRESS REPORT CARD (Gr 1-8) CHECKLIST
2016-2017 (New WEB Version EAS)
Ref
#
Report Period P (Progress Report Card)
Timelines
Via
Getting Started - Where do I begin?
A.
For Homeroom Teachers build and distribute “Teaching Assignments Form”, located in Report Generator.
For Homeroom Teachers in Special Education Classes (e.g. HSP) build and distribute the “Exceptional Student Form”
located in Report Generator.
Log onto Web Elementary Achievement Setup (EAS) through Trillium or TWEA Home Page.
B.
Ensure you are in the current School Year 2016-2017. If not, select School Year from drop down.
Set the Report Card Print Date (School Report Periods Tab):
C.
R.C. Print Date has been prepopulated for all three Report Periods and must be changed to reflect the appropriate date set
by each school.
Late September /
Early October
Trillium
September through
December
Both
Late September /
Early October
Web
Late September /
Early October
Web
Late September /
Early October
Web
Late September /
Early October
Both
Assign Subjects to a Class (Class Subjects Tab):
Assign all subjects to be taught by Teachers throughout the school year.
D.
IMPORTANT: Subjects must be assigned to Homeroom/Classes identified as Primary (Prim). Assigning to the non Primary
Homeroom will cause printing issues.
E.
Generate Achievement Records (School Report Period):
1. Ensure that the radio button is on for Report Period P.
2. Unlock Report Period P only.
3. Ensure Report Period 1 & 2 remain locked.
4. Select All Students radio button.
5. Generate Achievement Records.
Run the “Elementary Achievement Matrix Report” located in Reports on the Web in Elementary Achievement folder and
distribute to Teachers to verify. Follow up with any corrections that may be necessary.
F.
Note: If, as part of the follow up, additional subjects are added, you must Generate Achievement Records again for the
specific Class to capture the change.
Subject Assignment by Student (Modifying Individual Students ie HSP,ESL, LEAP, LO)
G.
If any students take subjects with different Teachers than those assigned through the Class Subjects Tab, those subjects
must be modified. Complete this step right after achievement records have been generated for the Report Period but before
TWEA is opened up to the Teachers for data entry.
Trillium Version 3.15.10 and EAS Version 5.30.10
1
Web
Late September /
Early October
Revised October 4, 2016
Ref
#
Report Period P (Progress Report Card)
Achievement Validation (Elementary) Report:
H.
Note: It is extremely important to build this report and correct any errors before opening TWEA up to the Teachers for data
entry. Note: This report does not identify missing Arts strands.
Timelines
Late September /
Early October
Calculate Attendance Totals (School Report Periods Tab): By completing this step, Teachers will be able to see the total
absences and lates to date for their students in TWEA.
I.
Change Mark Entry End Date (School Report Period): Set the Mark Entry Date to the day before the final copies of the
Report Cards are to be printed.
Via
Trillium
Web
Early October
Note: After changing the Mark Entry End Date to a date in the future, Teachers will have access to TWEA.
Create Staff Groups and Assign Teachers (Staff Tab >Staff Group Maintenance window):
J.
Staff Groups once created, remains in Trillium from one year to the next. However, you must assign Teachers to the
appropriate Staff Groups every year.
Report Card Data Entry Process Via TWEA:
K.
Optional
October/November
School
Process
October/November
School
Process
Note: Inform Teachers in advance of the Mark Entry End Date.
L.
Review and Edit Report Card Data (Principal/ VP/ RCA/ Teachers)
M.
Calculate Attendance Totals (School Report Periods Tab): Calculate Attendance Totals prior to printing the Progress
Report Cards from Trillium.
November
Print Progress Report Cards (Report Launcher):
IMPORTANT: The Trillium application will not allow Official Report Cards to be printed before the cut-off dates set by
the Teaching and Learning Department. The GRADES 1-8 Reporting Schedule for 20162017 can be found on their
website.
November
N.

Prior to printing a full set, print a Report Card for two or three students to confirm the accuracy of school information
(i.e. R.C. Print Date Principal’s name, school address etc.).

When printing the Official Progress Report Cards from Trillium use the Ricoh printer only.
O.
Achievement Data Extract(s) (Report Generator):
To extract and import Report Card data into other applications (i.e. Excel) for data analysis, sorting, etc.
P.
Lock Report Period P (School Report Periods Tab): Check the “Locked” box, once all activities are completed for Report
Period P. This will prevent accidentally generating achievement records for an incorrect Report Period.
Trillium
Optional
November
Web
Trillium
Trillium
Web
End of Process for Report Period P
Trillium Version 3.15.10 and EAS Version 5.30.10
2
Revised October 4, 2016