ISBN 1-74123-911-7
DESIGN AND DEVELOP COMPLEX
TEXT DOCUMENTS
(WORD 2007)
BSBITU401A
by
Cheryl Price and Julia Wix
Design and Develop Complex Text Documents (Word 2007)
This book supports BSBITU401A Design and develop complex text documents in the Business Services Training
Package.
© Copyright Millbank Investments Ltd, NZ
July 2009
The Software Publications Writing Team
ISBN 1-74123-911-7
Disclaimer
All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying, scanning, recording, or any information storage and retrieval
system, without permission in writing from Millbank Investments Ltd, NZ. No patent liability is assumed with
respect to the use of the information contained herein. While every precaution has been taken in the preparation
of this book, the publisher and authors assume no responsibility for errors or omissions. Neither is any liability
assumed for damages resulting from the use of the information contained herein.
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ii
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Bullets and Numbering
Bullets
Bullets can be turned on and off using the Bullets button
on the Home tab. Bullets can also be
turned off by pressing Enter twice. Bullets can be removed by selecting bulleted text and clicking
on the Bullets button.
Options can be changed by clicking on the
of the Bullets button
. You can choose from
predefined bullet styles in the Bullet Library. When options are changed, they will remain as the
default for the Bullets tool until changed again.
After a bullet style is selected, options can be changed.
Bullet character
By clicking on the of the Bullets button
selecting Define New Bullet.
and
Bullet and text position
By right clicking and selecting Adjust List Indents.
SECTION 2
37
Numbering
One-level numbering can be turned on and off
using the Numbering button
on the Home
tab. Numbering can also be turned off by
pressing Enter twice.
If options need to be changed, this is done
clicking on the
of the Numbering button
. You can choose from nine predefined
numbering styles. When options are changed
they remain as the default until changed again.
After a numbering style is selected, numbering
options can be changed by clicking Define New
Number Format. (Word 2007 automatically
indents numbers 0.63 cm and includes a full
stop.)
Define New Number Format
Number style:
Click on the
required.
and select the style of numbering
Font
Select the font required.
Number format:
Type the number format required in the text box.
Alignment:
Left - Choose from Left, Center or Right to align the
number.
Aligned at: - Amount of space between the left margin
and the number.
Preview
The selected option will preview in the Preview area.
38
SECTION 2
Exercise 41
¾
Type the following using bullets.
Hints on Pastry Making
Pastry should be kept cool and handled as little as possible.
Always chop in the fat (shortening), using two knives.
Pastry is mixed to a stiff dough with a little very cold water. A little
lemon juice added to the water before mixing improves the pastry.
When rolling the pastry, dust the board and rolling pin lightly with flour
and roll with short, light strokes.
Pastry requires a very hot oven.
The richer the pastry the hotter the oven.
Exercise 42
¾
Insert numbers as appropriate for the following Flaky Pastry instructions.
Note
You can use Alt 172 for ¼ and Alt 248 for °.
Flaky Pastry
225g Flour
¼ teaspoon Salt
175g Butter
1 teaspoon Lemon Juice
Sufficient cold water to mix to a
very stiff dough
Sift flour and salt. Chop in the fat with two knives. Add the water and
lemon juice gradually, mixing to a stiff dough. Roll out at 5 mm thick,
keeping ends square and sides even. Fold the pastry by bringing the side
edges to the middle, then the top and bottom edges to the middle; fold in
half and press the edges together. When rolling out the next time, give the
pastry a half turn. Roll out and repeat folding process. Allow pastry to
stand (covered) in a cold place for at least an hour before using. Bake at
230°C (450°F) for about 10 to 20 minutes or until golden brown. Makes
about 450g (16 ozs) pastry.
SECTION 2
39
Multilevel Lists
Clicking on the Multilevel List button
on the Home tab is used for inserting bullets and/or
numbers at different levels. A number of predefined outline styles are available or you can define
your own. Levels are indicated by indents.
Exercise 43
1
Create a new document.
2
Type the heading shown below and format as indicated.
3
Select Arial 12 pt. Type the first paragraph.
4
Continue with step 5 underneath the exercise.
22 (You may wish to type answers to the questions in a new document when you have finished
typing this exercise.)
Word 2007 Revision
Arial 16 pt, bold
In a new document type answers to the following questions, which relate to features you
have learnt so far in Word 2007.
1)
Every document created in Word 2007 has a template attached to it. What is
this template called and explain the use of templates?
You may wish to use the Help feature to assist you. Remember you can click in
the Type a question for help box, type your question, then press Enter.
2) The Font dialog box can be accessed from the menu bar, from the right mouse
button or by pressing Ctrl D. Answer the following questions regarding fonts:
a)
([SODLQWKHWHUP§7UXH7\SH¨IRQWVDQGKRZ\RXZRXOGUHFRJQLVH7UXe Type
fonts and printer fonts in Word 2007.
b)
:KDWLVWKH§KLGGHQWH[W¨RSWLRQXVHGIRU"
c)
The Format Painter button is used to copy formatting . Explain the two ways
that this button is used.
3) Ctrl T will indent to the first tab stop. Explain other ways you can indent text in
Word 2007.
You will find that the additional exercises, and revision sheets at the end of each section
will consolidate your knowledge of Word 2007.
5
Press Enter.
6
Click on the Multilevel List button
7
Click on the numbering option shown on the next page.
40
SECTION 2
.
Click on this
option to select.
8
Click on OK. The first number will be inserted into the document.
9
Type the paragraph then press Enter.
10 To skip numbering for the next paragraph:
a
Click on the Numbering button
.
b
Click on the Increase Indent button
c
Type the paragraph then press Enter.
.
11 To start numbering again:
a
Click on the Numbering button
.
b
Click on the Decrease Indent button
c
Type the paragraph then press Enter.
.
12 To demote the numbering (to level two) click on the Increase Indent button
Shift OR select
from the shortcut menu.
, OR press Alt
13 Type paragraphs as shown for a), b) and c) on the previous page. Press Enter after each
paragraph.
14 To promote the numbering (back to level one) click on the Decrease Indent button
press Alt Shift OR select
from the shortcut menu.
OR
15 Type the text for paragraph 3) then press Enter.
16 Click on the Numbering button
to turn off numbering.
17 Type the last paragraph, then save with an appropriate file name.
18 Print the document and close.
SECTION 2
41