Design & Print Studio
Using our PowerPoint
conference poster templates
A technical step-by-step guide
This guide is a mixture of general PowerPoint tips,
issues which are specific to poster design, and some
further explanation of our templates themselves.
Essentials
Tips and tricks
Getting poster printed
Introduction
Selecting a colour scheme
Poster printing at DPS
If you have any queries about the templates,
please do get in touch with [email protected].
What changes can I make?
Headings in PowerPoint
Page setup and print sizes
Emphasising content
Using the slide master
Bullets in PowerPoint
University fonts
Copying and pasting from
other applications
Sponsorship and other logos
Inserting pictures
1
PowerPoint posters
Essentials
Using our PowerPoint conference poster templates | Essentials
Insert your unit name via
View > Slide Master
Introduction
The overall aim of our templates is to help staff produce posters that
present research findings easily in a way that is accessible to the reader,
but also gives a professional, consistent appearance that correlates with
other University documents.
The templates have been tested on PCs running Windows. Mac users should also
be able to use the templates, but will not be able to embed fonts. OpenOffice users
can also use the files, but they will behave exactly as they do in PowerPoint.
Software
Microsoft Office 2007 and 2010 work very similarly and these instructions should
cover both versions. Please do not use Office 2003 as this can cause compatibility
problems and unexpected changes to your design.
This is an example of a short,
informative title split over two lines
Author 1 | Author 2 | Author 3 (edit this list via View > Slide Master)
Introduction
Bullets in PowerPoint
The overall aim of our templates is to help staff produce
posters that present research findings easily in a way that
accessible to the reader, but also gives a professional,
consistent appearance that correlates with other University
documents.
This paragraph is a bullet point with the bullet deleted, but it is
recommended that research posters use bullets whenever
appropriate to help simplify complex arguments or theories.
What changes can I make?
Don’t change:
• Page size and margins: these should stay as they are. DPS will
print at the size you require
• This text is identical to the above, but we have clicked the
‘Bullets’ button in the tool bar to make it a bullet. However, a
bullet that sits outside the normal left margin of the text is a bit
strange. It is usually better to indent all bullets to at least level
two of the hierarchy.
• This one is the same as above, but we have clicked the
‘Increase indent’ button to increase the level of the bullet.
− You can also increase the indent by pressing the ‘Tab’ key
1. On this one, we have clicked the ‘Numbering’ button in the
formatting toolbar.
2. This generates a numbered list instead of bullets.
• Position and size of the University device and unit names
• Top banner: this must stay the same depth
• Font: the University font ‘Rdg Vesta’ is used as the display font
1.
2.
• Colour: only use the Reading colour schemes offered
Change if you need to:
• Columns: you can use a different number of columns but aim
for 8–12 words per line of text
• Layout: the layout of boxes and text is flexible
• Headings: there are three headings built in, you can create
more if you need to
• Text size: the size of the text in the title is set quite large, to
encourage you to write short titles. You can manually shrink
the text if you need a longer title.
You can also nest numbers by pressing the ‘Tab’ key
Another example
This paragraph of text is actually a bullet point. By putting
the cursor immediately before the first word in a bullet point,
you can press ‘Backspace’ and then the ‘Tab’ key to remove the
bullet and align the paragraph correctly. This is the only way to
get a normal paragraph without a bullet.
Copying and pasting from other applications
When pasting in text or graphs, diagrams or pictures, a number
Legibility is important: the styles in the file have been set up to
ensure a good level of legibility at common print sizes.
of paste options are available. You may find that one of these
paste options may work better than the default choice that
PowerPoint makes for you.
This is an example of Heading 2
Getting your poster printed with DPS
This text is another ‘normal’ paragraph, and can follow any of the
heading levels.
DPS have high-quality equipment and knowledgeable staff on
This is heading 3, deliberately misaligned (i.e. without a ‘Tab’
character before it). Notice that the second line is indented
correctly, but the first line is wrong.
This is heading 3 as it should look
hand to get your poster printed quickly and professionally. Our
new process for placing poster orders means our service is faster
and more reliable than ever before.
Go to: www.reading.ac.uk/dps-posterorder.aspx to place
your order.
References
Heading 1
Heading 2
Heading 3
1. Author’s name, Book title, (Publisher: Year) pp. XX-YY
Please don’t delete
these headings until
you’ve finished, you
will need them.
2. Author’s name, ‘Article title’, Journal title, publication info, pp. AA-BB
3. Researcher’s name, Institution
Acknowledgements
• Write here anyone you would like to thank. It works best if this list is bulleted.
• Another person to thank here.
There are two templates:
one in portrait format and
the other landscape.
Contact information
• Department of XXXXXXXXXXX, University of Reading, Whiteknights, RG6 6AH
• Email: [email protected] | www.reading.ac.uk/xxxxxxxxxx
Insert your unit name via
View > Slide Master
Click
Masteroftitle
styleinformative title
This istoanedit
example
a short,
Author 1 | Author 2 | Author 3 (edit this list via View > Slide Master)
Introduction
The overall aim of our templates is to help staff
produce posters that present research findings easily
in a way that is accessible to the reader, but also gives
a professional, consistent appearance that correlates
with other University documents.
What changes can I make?
Don’t change:
•
•
•
•
•
Page size and margins: these should stay as they are.
DPS will print at the size you require.
Position and size of the University device and unit
names
Top banner: this must stay the same depth
Font: the University font ‘Rdg Vesta’ is used as the
display font
Colour: only use the Reading colour schemes offered
Bullets in PowerPoint
Using the slide master
This paragraph is a bullet point with the bullet deleted,
but it is recommended that research posters use bullets
Only the unit name and authors should be edited in the
whenever appropriate to help simplify complex arguments
or theories.
• This text is identical to the above, but we have clicked the
Columns: you can use a different number of columns
but aim for 8–12 words per line of text
Layout: the layout of boxes and text is flexible
Headings: there are three headings built in, you can
create more if you need to
• Text size: the size of the text in the title is set quite
large, to encourage you to write short titles. You can
manually shrink the text if you need a longer title.
Legibility is important: the styles in the file have been
set up to ensure a good level of legibility at common
print sizes.
•
•
Headings in PowerPoint
This is an example of Heading 2
This text is another ‘normal’ paragraph, and can follow
any of the heading levels.
This is heading 3, deliberately misaligned (i.e. without a
‘Tab’ character before it). Notice that the second line is
indented correctly, but the first line is wrong
This is heading 3 as it should look
Heading 2
Our templates use the concept of a ‘Slide Master’ in
Heading 3
Please don’t delete
these headings until
you’ve finished, you
will need them.
PowerPoint to ensure that the crucial elements in the page
cannot be changed, moved or distorted unintentionally.
‘Bullets’ button in the tool bar to make it a bullet. However,
a bullet that sits outside the normal left margin of the text
Content contained in the slide master includes:
•
the University device
is a bit strange. It is usually better to indent all bullets to at
least level two of the hierarchy.
•
the unit name (must be your official unit name)
• You can use these boxes to highlight part of your text.
•
the colour of the banner at the top of the page
•
the list of authors
• It’s best to type directly into this box if you want to retain the
•
•
a ‘master text frame’ that defines the sizes and styles for each
level of bullet in the document
This one is the same as the above, but we have clicked
the ‘Increase indent’ button to increase the level of the
bullet.
•
You can also increase the indent using the ‘Tab’ key
1.
On this one, we have clicked the ‘Numbering’ button in the
formatting toolbar.
2.
Change if you need to:
•
Heading 1
slide master.
•
This generates a numbered list instead of bullets.
1.
You can also nest numbers by pressing the ‘Tab’ key
2.
Another example.
Use the ‘Decrease Indent’ button to return back up the
hierarchy.
This paragraph of text is actually a bullet point. By putting
the cursor immediately before the first word in a bullet
point, you can press ‘Backspace’ and then the ‘Tab’ key to
remove the bullet and align the paragraph correctly. This is
the only way to get a normal paragraph without a bullet.
formatting of this text.
name and authors (this is the slide on the top of the left-hand
column in Slide Master view).
anywhere without having to install the fonts. Rdg Vesta is
the only University font that we use in our conference
poster templates.
Office 2010 allows you to insert equations via equation
editor. Insert > Equation. Once an equation has been
inserted/edited, it has its own text box and be scaled in
the same way as standard text. If you need a special
character to display scientific information, standard
Windows fonts like Arial can be used.
• This box is actually made up of two boxes, but they are not grouped
together. This allows you to increase the size of the box, without
distorting the relationship between the two parts. You should always
move the two boxes together, but enlarge them separately.
• This box is set to increase in size automatically as more text is added.
Selecting a colour scheme
You can change the colour scheme of your poster at any
time via Design > Colours then click on the ‘Colours’
options arrow. A list of the University colours will appear
(they are all prefixed with Rdg conference poster). There
are nine to choose from and changing a colour scheme
will change all the colours with one click.
Changing fonts and shape colours manually is very time
consuming and is not recommended.
User Files
DPS have high-quality equipment and knowledgeable staff on
hand to get your poster printed quickly and professionally. Our
new process for placing poster orders means our service is
faster and more reliable than ever before.
To place your order: www.reading.ac.uk/dps-posterorder.aspx
References
Acetate
Technology
Images: WMF,
GIF, JPG, etc.
+
C#
Word
1. Author’s name, Book title, (Publisher: Year) pp. XX-YY
2. Author’s name, ‘Article title’, Journal title, publication info, pp. AA-BB
Acetate Output
Word PIA
A
Powerpoint
Excel
Getting your poster printed with DPS
The Acetate Solution
A
Vesta’. This font is embedded into the document (on
Windows PCs only), so that you can print this poster
• Don’t put everything in a box, use them sparingly and with purpose.
You must be on the top master slide in order to edit the unit
Fonts
The template uses our custom-made University font ‘Rdg
Pull-out box with bullets
A
INPUT
FILE
xml
Acetate
Source
PDF
3. Researcher’s name, Institution
Acknowledgements
• Write here anyone you would like to thank. It works best if this list is bulleted.
• Another person to thank here.
Webpages
All Others!
Use Acetate’s pen and highlighter in
the preferred colour and thickness
to annotate your document!
Contact information
•
Figure 1. This diagram has been positioned accurately within the column, as defined by the guides (choose
View > Grids and Guides). You can copy and paste this text box to help you produce captions that align neatly
with the rest of your text. Notice that this box has a 1.6mm left margin, to compensate for the indentation of
bullets in the main text boxes.
Department of XXXXXXXXXXX, University of Reading, Whiteknights, RG6 6AH
•
Email: [email protected]
•
www.reading.ac.uk/xxxxxxxxx
3
Using our PowerPoint conference poster templates | Essentials
What changes can I make?
Although the templates are designed to standardise the presentation of
information, please don’t feel that you can’t amend them to suit your needs.
It’s important that you don’t follow the template too literally if it is not helping
you to make your point.
However, from a design point of view, there are some things that should remain
fixed, either because they are fundamental to ensuring a clear design, or because
they will help us to produce sets of posters that clearly all belong to part of the
same family visually, i.e. the University of Reading.
Change if you need to …
<
• Columns: the templates are set up with either two columns (portrait)
or three columns (landscape). If you need to use a different number of columns,
feel free to change this, but please bear in mind:
The relationship between text size and column width is an important factor
in ensuring legibility. If you increase the number of columns, you should also
decrease the size of the text. Likewise, a decrease in the number of columns
should be accompanied by an increase in text size.
Legibility research suggests that 8–12 words per line of text as this is an
optimum line length for reading.
• Layout of boxes and text is flexible: Delete, duplicate or move elements as you
need them.
• Headings: the templates come with three levels of heading, which should be
enough for most posters, but create more if you need them.
• Text size: the size of the text in the title is set quite large, to encourage you to
write short titles that are visible from a distance. If you really do need a long title,
you can manually shrink the text.
Don’t change …
=
• Page size should remain the same: changing the page size can distort the fixed
content in the template, e.g. the University device (logo) can become stretched. You
can specify a print size when you upload your file to DPS for production. No matter
what size the final size needs to be: please leave the PowerPoint page size unchanged.
• Position and size of the University device and unit names.
• Top banner must stay the same depth. This helps keep the spacing of all the
different elements standardised.
• Fonts: the University font ‘Rdg Vesta’ is used as the display font. This is
mandatory, though you can continue to use other fonts as necessary in order
to best represent mathematical or scientific symbols of any kind.
• Colours: use only the Reading colour schemes offered in the Design tab
– there are nine to choose from.
• Margins should not change – there should be a reasonable gutter between columns.
Legibility is important: the styles in the file have been set up to ensure a good
level of legibility at common print sizes. Drastic changes to the width of text
boxes, the font sizes or styles may decrease legibility.
4
Using our PowerPoint conference poster templates | Essentials
Page setup and print sizes
A0 size
841 mm x 1189 mm
The page setup is A1 size. Please don’t change this.
If you want to print the poster at a different size, simply instruct your printer to do
this for you. If you are printing through DPS, you will see an option for print size on
our online order form. The poster can easily be scaled up to A0 or down to A2 as
needed, but this is best done by DPS.
The diagram shows the range of standard ‘A’ sizes in relation to each other along with
their dimensions. Please use this as a guide to choose the size of your printed poster.
We can also print non-standard sizes on request.
A1 size
594 mm x 841 mm
A2 size
420 mm x 594 mm
A4 size
210 mm x 297 mm
5
Using our PowerPoint conference poster templates | Essentials
Using the slide master
Only the unit name and authors should be edited on the slide master.
Our templates use the ‘slide master’ in PowerPoint to ensure that the
crucial elements on the page cannot be changed, moved or distorted
unintentionally. Content contained on the slide master includes:
• the University device
• the unit name (which must be your official unit name)
You must be on the master slide in order to edit unit name and authors (this is
the slide at the top of the left hand column). It may be hidden – to make it visible
simply place the mouse cursor on the left hand edge of PowerPoint (see diagram
below). Your cursor will change from it’s normal arrow into
You can then click and drag to the right which will reveal the master slide and the
various slide layouts.
II
• the coloured banner at the top of the page
• the list of authors
• a master text frame that defines the sizes and styles for each level
of bullet in the document
You can access the slide master by choosing View > Slide Master
II
You should use the slide master for editing your unit name and the list
of authors only.
The actual content of your poster should be entered onto a normal slide,
which you can reach by clicking on the Close Master View button.
Your top banner will be complete when the main title is added. It is
deliberately set to two lines to encourage short, concise titles that are easy
to read, but you can change it if you need to.
6
Using our PowerPoint conference poster templates | Essentials
University fonts
The templates use our custom-made University font ‘Rdg Vesta’.
This font is embedded into the document (on Windows PCs only)
so you can print this poster anywhere without having to install any fonts.
Rdg Vesta is the only University font that we use in our conference
poster templates.
Embedding fonts in PowerPoint
Rdg Vesta is the only University font
that we use in our conference poster
templates.
On Windows PCs, to embed the fonts in PowerPoint when you save the file:
• Select Save As
• Select Save Options from the drop down menu of Tools (at the bottom left,
next to the Save button)
• A dialogue box appears and the embedding fonts options are at the bottom.
Ensure that ‘Embed fonts in the file’ is ticked and that ‘Embed all characters’ Is
selected. This will ensure that other people who open the document can view
and use the fonts even if the fonts are not installed on their computers.
Embedding fonts in a PDF
Fonts are automatically embedded when you save your file as a pdf. You can
still use other fonts in your poster if you need to. Standard Windows fonts like Arial
often have a large set of special characters that are useful for the display of scientific
information. If Rdg Vesta does not have the character you need, you should change
the font to Arial (or another appropriate font) for those characters only. The rest of
the poster can stay in Rdg Vesta.
Microsoft Office 2010 allows you to insert equations via equation editor.
This can be accessed via Insert > Equation.
A number of choices become available. Once an equation has been inserted/edited,
it has its own text box and can be scaled in the same way as standard text.
In equations you can use other fonts,
as Rdg Vesta will not have the wide
range of symbols needed.
7
Using our PowerPoint conference poster templates | Essentials
Sponsorship and other logos
1
If you have sponsorship for your project and need to include logos other
than the University device, you should position them on the page based
on their relationship with the project:
1
Use position 1 for logos of equal partners in your project.
Use position 2 for logos of sponsors, affiliates or non-equal partners.
It is best for any logos to be high resolution and not just an image from a web page.
This will ensure that the company is represented in a professional manner. Logos
on the coloured top banner are best as white text or reversed images – these can
usually be obtained from the company involved.
2
School of Psychology & Clinical Language Sciences
Auditory Distraction during Semantic
Processing:
Data Semantic
and a Model
Auditory Distraction
during
School of Psychology & Clinical Language Sciences
Anonymous Author 1 | Anonymous Author 2, Anonymous Author 3 : School of Psychology, Cardiff University
Processing: Data
and a Model
Original low-quality logo
This logo is higher quality
Problems
in which
items classified
Abstract
Anonymous Author 1 | Anonymous Author
2, School of Psychology Cardiff University
| background
Anonymous Author
3 , are encountered when the positionwith
with
colour
white
text, available
as intrusion errors are graphed in the same way. It is not immediately
School of Psychology Cardiff University An experiment demonstrates how free recall of visually-presented,
on
request
from
clear how intrusion errors should be generated
using
a model such
as the
categorically-related lists of words
is disturbed
by the presence
Problems
are encountered
whenofthe position in which items
SIMPLE, but a further experiment showed thatpartner
subjects were
capable
auditory distracters which subjects
were
instructed
to
ignore.
institution.
classified as intrusion errors are graphed in theofsame
way. It
is before estimating whether they were part of the
generating
items
An experiment demonstrates how free recall
of visuallyAuditory
distracters from the same category as the to-be-recalled
not immediately clear how intrusion errors should
presented, categorically-related lists of wordsitems
is disturbed
TBRbe
listgenerated
or not. (Figure 3).
producedby
the most disturbance to recall and the most
using a model such as SIMPLE, but a further experiment showed
the presence of auditory distracters which subjects were
intrusion errors. Additionally, the points at which these intrusion
Recall Decision as a Function of Output Position (Related Condition)
instructed to ignore. Auditory distracters from the same
that subjects
were capable
of generating
items before estimating
errors
occured
differed
dependent
upon whether
recall was
written
category as the to-be-recalled items produced the most
whether
theyInvariant
were part
of the TBR
or spoken. errors.
A variant of the SIMPLE
(Scale
Memory
and list or not. (Figure 3).
disturbance to recall and the most intrusion
Recall Decision as a Function of Output Position (Related Condition)
Perceptual LEarning)
Additionally, the points at which these intrusion
errors model (Brown, Neath & Chater, 2007) is
occured differed dependent upon whether recall
was
applied
towritten
these data.
or spoken. A variant of the SIMPLE (Scale Invariant Memory
and Perceptual LEarning) model (Brown, Neath & Chater,
2007) is applied to these data.
Abstract:
12
.
10
Mean Output Position
8
12
6
10
.
4
8
2
Mean Output Position
Experiment
6
0
Correct Acceptance
4
2
False Acceptance
Correct Rejection
False Rejection
Repetition
Figure 3: Results of asking subjects to recall all the items they remembered and then
In free recall tasks, to-be-ignored (TBI) items disrupt correct recall of
label them, as TBR (accept) or TBI (reject)
lists of exemplars drawn from single semantic categories, especially if
If
distracters
are simply items with a higher threshold of acceptance
Figure similar
3: Results
ofto-be-remembered
asking subjects to recall all the
items they
the distracting items are semantically
to the
In free recall tasks, to-be-ignored (TBI) items disrupt correct recall
their recall can be modelled in the same way as TBR items. However, if
(TBR) exemplars. Moreover, inremembered
such tasks, TBIand
items
arelabel
frequently
then
them, as TBR (accept) or TBI (reject)
this is done the serial position curves are flat (Figure 4), and do not
of lists of exemplars drawn from single semantic
categories,
falsely recalled
(Beaman, 2004; Marsh, Hughes, & Jones, 2008).
provide
a good fit
If distracters are simply items with a higher
threshold
of to the data for oral recall.
especially if the distracting items are semantically similar to the
This experiment looks at how the timing of TBI items affects their
Experiment.
0
Correct Acceptance
False Acceptance
Correct Rejection
False Rejection
Repetition
8
PowerPoint posters
Tips and tricks
Using our PowerPoint conference poster templates | Tips and tricks
Selecting a colour scheme
You can change the colour scheme of your poster at any time.
Choose Design > Colours. A list of all the University colours will appear.
Select the colour scheme that you would like, there are nine to choose from. This
method will change all the colours with one click. Changing fonts and shape colours
manually is very time consuming and not recommended.
Note: Please do not use any of the Microsoft built-in schemes. All the University colour
schemes will be named ‘Rdg conference poster’, so they are easy to differentiate.
The University colour schemes. They are all prefixed with ‘Rdg conference poster’.
10
Using our PowerPoint conference poster templates | Tips and tricks
styleinformative title
atle
short,
Headings in PowerPoint
ide Master)
PowerPoint has no concept of multiple ‘headings’ on a page, unlike Word. When
you type text into Powerpoint, it will only ever insert bullet points. To address
this issue, we have created three levels of heading in the text box on the far
rightthe
ofbullet
the poster.
You can copy and paste
these
your
textshould
box tobe edited in the
let point with
deleted,
Only the
unitinto
name
andmain
authors
break
up
your
copy
into
sections.
d that research posters use bullets
werPoint
Using the slide master
slide master.
Important:
When
you paste a heading into your text,
to help simplify
complex
arguments
Our templates use the concept of a ‘Slide Master’ in
a small icon will appear next to it.
PowerPoint to ensure that the crucial elements in the page
Click
on
this
icon
to
view
a
short
list
of
Paste
the above, but we have clicked the
cannotOptions.
be changed, moved or distorted unintentionally.
Always choose Keep Source Formatting to maintain
tool bar to make it a bullet. However,
Content contained in the slide master includes:
to correct size and style of the heading you are
e the normal left margin of the text
• the University device
pasting in. Also, remember that just like other text in
ually better to indent all bullets to at
• character
the unit name
(must be your official unit name)
PowerPoint, you will need to insert a ‘Tab’
before
ierarchy. the first word of your heading in order for
• it
the
colour
of
the
banner at the top of the page
to line up correctly.
e as the above, but we have clicked
t’ button to increase the level of the
se the indent using the ‘Tab’ key
ave clicked the ‘Numbering’ button in the
ar.
numbered list instead of bullets.
est numbers by pressing the ‘Tab’ key
ple.
ndent’ button to return back up the
is actually a bullet point. By putting
y before the first word in a bullet
ackspace’ and then the ‘Tab’ key to
align the paragraph correctly. This is
ormal paragraph without a bullet.
•
the list of authors
•
a ‘master text frame’ that defines the sizes and styles for each
level of bullet in the document
You must be on the top master slide in order to edit the unit
name and authors (this is the slide on the top of the left-hand
column in Slide Master view).
Selecting a colour scheme
You can change the colour scheme of your poster at any
time via Design > Colours then click on the ‘Colours’
options arrow. A list of the University colours will appear
(they are all prefixed with Rdg conference poster). There
are nine to choose from and changing a colour scheme
will change all the colours with one click.
Changing fonts and shape colours manually is very time
consuming and is not recommended.
A
User Files
Acetate
The Acetate Solution
produce posters that present research findings easily
in a way that is accessible to the reader, but also gives
a professional, consistent appearance that correlates
with other University documents.
What changes can I make?
Don’t change:
• Page size 1
and margins: these shouldPlease
stay as don’t
they are.
delete
Heading
DPS will print at the size you require.
these headings until
you’ve
finished,
you
• Position and size of the University device
and
unit
Heading 2
will need them.
names
• Top3banner: this must stay the same depth
Heading
• Font: the University font ‘Rdg Vesta’ is used as the
display font
• Colour: only use the Reading colour schemes offered
whenever a
or theories.
• This text is i
‘Bullets’ but
a bullet that
is a bit stran
least level tw
•
the ‘Incr
bullet.
•
2.
Pull-out box with bullets
Change if you need to:
formatting of this text.
Example
of heading 1
• Don’t put everything in a box, use them sparingly and with purpose.
• This box is actually made up of two boxes, but they are not grouped
This text is a ‘normal’ paragraph, and can follow
together. This allows you to increase the size of the box, without
anydistorting
of the heading
levels.between the two parts. You should always
the relationship
move the two boxes together, but enlarge them separately.
This
an
example
• Thisis
box
is set
to increase inof
sizeHeading
automatically 2
as more text is added.
This text is another ‘normal’ paragraph, and can follow
any of the heading levels.
Getting your poster printed with DPS
This is heading 3, deliberately misaligned (i.e. without a
‘Tab’ character before it). Notice that the second line is
DPS
have high-quality
equipment
staff on
indented
correctly, but
the firstand
lineknowledgeable
is wrong
hand to get your poster printed quickly and professionally. Our
Thisprocess
is heading
3 as it poster
shouldorders
look means our service is
Inew
for placing
faster and more reliable than ever before.
To place your order: www.reading.ac.uk/dps-posterorder.aspx
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12
Using our PowerPoint conference poster templates | Tips and tricks
Bullets in PowerPoint
We recommend that conference posters use bullets whenever appropriate to
help simplify complex arguments or theories.
The bullets options in the tool bar are shown below. Use these buttons to begin a
bulleted list, a numbered list, decrease list level or to increase the list level.
Masteroftitle
styleinformative title
ample
a short,
By clicking the ‘Bullets’ button in the tool bar you can make text a bullet point.
However, a bullet that sits outside the normal left margin of the text can look
strange. It is usually better to indent all bullets to at least level two of the hierarchy.
An explanation of bullet hierarchy is below.
(edit this list via View > Slide Master)
f
s easily
so gives
relates
Bullets in PowerPoint
Using the slide master
This paragraph is a bullet point with the bullet deleted,
but it is recommended that research posters use bullets
Only the unit name and authors should be edited in the
whenever appropriate to help simplify complex arguments
or theories.
• This text is identical to the above, -but we have clicked the
Heading 1
slide master.
Heading 2
Our templates use the concept of a ‘Slide Master’ in
Heading 3
Please do
these hea
you’ve fin
will need
PowerPoint to ensure that the crucial elements in the page
cannot be changed, moved or distorted unintentionally.
‘Bullets’ button in the tool bar to make it a bullet. However, a
bullet that sits outside the normal left margin of the text is a
Content contained in the slide master includes:
•
the University device
bit strange. It is usually better to indent all bullets to at least
level two of the hierarchy.
•
the unit name (must be your official unit name)
• You can use these boxes to highlight part of your text.
•
the colour of the banner at the top of the page
hey are.
•
the list of authors
• It’s best to type directly into this box if you want to retain the
•
•
unit
a ‘master text frame’ that defines the sizes and styles for each
level of bullet in the document
•
This one is the same as the above, but we have clicked the
‘Increase indent’ button to increase the level of the bullet.
You can also increase the indent using the ‘Tab’ key
1.
formatting toolbar.
the
2.
offered
olumns
ou can
On this one, we have clicked the ‘Numbering’ button in the
•
This generates a numbered list instead of bullets.
1.
You can also nest numbers by pressing the ‘Tab’ key
2.
Another example.
Use the ‘Decrease Indent’ button to return back up the
hierarchy.
This paragraph of text is actually a bullet point. By putting
the cursor immediately before the first word in a bullet point,
you can press ‘Backspace’ and then the ‘Tab’ key to remove
Pull-out box with bullets
formatting of this text.
• Don’t put everything in a box, use them sparingly and with pu
• This box is actually made up of two boxes, but they are not gro
You must be on the top master slide in order to edit the unit
together. This allows you to increase the size of the box, witho
name and authors (this is the slide on the top of the left-hand
column in Slide Master view).
move the two boxes together, but enlarge them separately.
distorting the relationship between the two parts. You should
• This box is set to increase in size automatically as more text is
Selecting a colour scheme
You can change the colour scheme of your poster at any
time via Design > Colours then click on the ‘Colours’
options arrow. A list of the University colours will appear
(they are all prefixed with Rdg conference poster). There
are nine to choose from and changing a colour scheme
Getting your poster printed with
DPS have high-quality equipment and knowledgeable
13
hand to get your poster printed quickly and profession
new process for placing poster orders means our servi
Using our PowerPoint conference poster templates | Tips and tricks
Copying and pasting
from other applications
Copying and pasting text from other Word or PowerPoint files can
easily break the formatting built in to templates. If possible, it is best to write
your text either directly within the template or in a plain text editor such as
Notepad or WordPad. This means that when you paste in your copy it will not
bring any extraneous design features along with it.
Text Paste Options
1 Use destination theme
2 Keep source formatiing
3 Picture
1
2
3
4
4 Keep text only
However, when pasting text, there are different paste options available:
• Use destination theme
• Keep source formatiing
• Picture
• Keep text only
These are accessed via the Paste Options icon (clipboard) when you paste into
PowerPoint. You may find that one of these paste options may work better than the
default choice that PowerPoint makes for you.
Excel graphs
Pasting graphs or diagrams from Excel can alter the colours. However, using the
paste options, these changes can be avoided. The options for pasting are:
Excel graph pasted in
keeping source formatting
(matches the original graph)
• Use destination theme and embed workbook
• Keep source formatting and embed workbook
• Use destination theme and link data
• Keep source formatting and link data
• Picture
Selecting the right option depends on what you are trying to achieve. It can be a
question of trial and error until the pasted content looks as you expect.
Excel graph pasted in using
destination theme (matches
the colours of your poster)
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Using our PowerPoint conference poster templates | Tips and tricks
Inserting pictures
You can insert pictures into your poster by choosing
Insert > Picture
There are two main kinds of pictures:
Decorative
These are often large and colourful, designed to attract attention. These kinds of
images can add impact to your design but it is generally not a good idea to place a
large decorative image behind your text. This can result in legibility problems for
your audience.
Informative
These images are points of discussion that form a part of your
presentation. They should always be properly captioned and referenced.
Using images from web pages
Images viewed on screen will only print well at around half the size that you see
them on a web page.
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PowerPoint posters
Getting posters printed
Using our PowerPoint conference poster templates | Getting posters printed
Poster printing at DPS
DPS have high-quality equipment and knowledgeable staff on hand to get
your poster printed quickly and professionally.
Our new process for placing poster orders means our service is faster and more
reliable than ever before.
We have always been competitive on cost and offered sector-leading quality. Our
new online ordering system combined with new internal processes and the latest
printing technology means our service is now better than ever, often turning jobs
around within 48 hours.
To place your order today, visit:
www.reading.ac.uk/dps-posterorder.aspx
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