Allen, Louise
From:
Sent:
To:
Cc:
Subject:
Allen, Louise
Tuesday, July 30, 2013 12:02 PM
Kiefer, Sarah; Josh Huffman
Barnes, Britianey; Luehrs, Dawn; Zechowy, Linda
RE: Unforgettable - ASAP - Carefree Lifestyles Rental Agreement for Review
That is fine with Risk Mgmt as well. Thanks, Louise From: Kiefer, Sarah
Sent: Monday, July 29, 2013 8:06 PM
To: Josh Huffman
Cc: Allen, Louise; Barnes, Britianey; Luehrs, Dawn; Zechowy, Linda
Subject: RE: Unforgettable - ASAP - Carefree Lifestyles Rental Agreement for Review
Hi Josh, Ok with me to use the same form for multiple vehicles rented from the same vendor on the same day, just add an exhibit that lists the pertinent info on all the vehicles and change “Vehicle” to “Vehicles throughout the agreement. Risk Management? From: Josh Huffman [mailto:[email protected]]
Sent: Monday, July 29, 2013 1:57 PM
To: Kiefer, Sarah
Cc: Allen, Louise; Barnes, Britianey; Luehrs, Dawn; Zechowy, Linda
Subject: Re: Unforgettable - ASAP - Carefree Lifestyles Rental Agreement for Review
Does this work for multiple cars? Should we have it signed for each one, or is there a way to have a blanket
agreement with the vendor, if we use them in the future?
Thanks!
Josh
On Mon, Jul 29, 2013 at 4:35 PM, Kiefer, Sarah <[email protected]> wrote:
Hi Josh,
Yes, please have them sign the third party rental agreement. Thanks.
Best regards,
1
Allen, Louise
From:
Sent:
To:
Subject:
Attachments:
Allen, Louise
Monday, July 29, 2013 4:35 PM
'Josh Huffman'; Barnes, Britianey; Luehrs, Dawn; Kiefer, Sarah; Zechowy, Linda
RE: Unforgettable - ASAP - Carefree Lifestyles Rental Agreement for Review
Third Party Vehicle Rental Agt - Picture Car or Non-Photographed 081511 _w Indemn_.pdf
Yes … it is always preferable to use the attached agreement for third party vehicle suppliers. From: Josh Huffman [mailto:[email protected]]
Sent: Monday, July 29, 2013 2:01 PM
To: Allen, Louise; Barnes, Britianey; Luehrs, Dawn; Kiefer, Sarah; Zechowy, Linda
Subject: Unforgettable - ASAP - Carefree Lifestyles Rental Agreement for Review
Hi everyone,
Attached please find another rental agreement for review, for a company renting us picture cares. We just did
something like this with another company called Imagine Lifestyles - should I have them sign the 3rd party
vehicle rental agreement you sent me last week?
Thanks,
Josh
-Josh Huffman
Production Coordinator
"Unforgettable" Season 2
Woodridge Productions, Inc.
268 Norman Avenue, 2nd Floor/Suite 2B
Brooklyn, NY 11222
347-689-4807 (o)
347-721-3449 (f)
[email protected]
1
Allen, Louise
From:
Sent:
To:
Subject:
Kiefer, Sarah
Monday, July 29, 2013 4:35 PM
Josh Huffman; Allen, Louise; Barnes, Britianey; Luehrs, Dawn; Zechowy, Linda
RE: Unforgettable - ASAP - Carefree Lifestyles Rental Agreement for Review
Hi Josh, Yes, please have them sign the third party rental agreement. Thanks. Best regards, Sarah From: Josh Huffman [mailto:[email protected]]
Sent: Monday, July 29, 2013 11:01 AM
To: Allen, Louise; Barnes, Britianey; Luehrs, Dawn; Kiefer, Sarah; Zechowy, Linda
Subject: Unforgettable - ASAP - Carefree Lifestyles Rental Agreement for Review
Hi everyone,
Attached please find another rental agreement for review, for a company renting us picture cares. We just did
something like this with another company called Imagine Lifestyles - should I have them sign the 3rd party
vehicle rental agreement you sent me last week?
Thanks,
Josh
-Josh Huffman
Production Coordinator
"Unforgettable" Season 2
Woodridge Productions, Inc.
268 Norman Avenue, 2nd Floor/Suite 2B
Brooklyn, NY 11222
347-689-4807 (o)
347-721-3449 (f)
[email protected]
1
THIRD PARTY VEHICLE RENTAL AGREEMENT – PICTURE CAR OR NON-PHOTOGRAPHED
1. The undersigned lessor _________________________________ ("Lessor") as owner (or agent for owner) of the vehicle
described herein irrevocably grants to _________________________________________ ("Lessee"), and any agent, licensee and/or
assignee ("Successor") of Lessee, the right to use the vehicle described below ("Vehicle"), as well as the right to use the Vehicle in
connection with Lessee's personnel and equipment, and if applicable, photograph (including without limitations by means of motion
picture, still or video device photography) in connection with the production currently referred to as “_________________” (the
“Picture”):
MAKE:________________
YEAR/MODEL: __________________
STYLE: ______________
OTHER: _________________________________________________
VIN #: ________________
2. Lessor represents and warrants that (i) Lessor is the owner (or the agent for the owner) of said Vehicle, (ii) Lessor is fully
authorized to enter into this agreement, (iii) Lessor has the right to grant Lessee the use of the Vehicle and each and all of the rights
herein granted, (iv) the Vehicle complies with all applicable federal, state and local requirements including, but not limited to,
registration, safety and identification requirements and is roadworthy.
3. Lessee may take possession of the Vehicle on or about
and may continue in possession until such
date as Lessee notifies Lessor that Lessee no longer requires use of the Vehicle (hereinafter the "Term"). Although subject to change,
the Term shall currently be anticipated to conclude on or about _____________.
4. Lessee agrees to pay as rental for the Vehicle:
All charges shall be payable on completion of the work contemplated hereunder, unless specifically agreed to the contrary. Lessee
may at any time elect not to use the Vehicle in which case neither party shall have any obligation hereunder.
5. If the Vehicle is used as a “Picture Car”, i.e, photographed in connection with the Picture, then in the event Lessee desires
to reuse the Vehicle, Lessee may take possession and use the Vehicle for such period as may be reasonably necessary therefore,
commencing at any time within eighteen (18) months after completion of principal photography, and in such event the above rental
rate and terms of this Agreement shall apply.
6. Lessee shall leave the Vehicle in substantially as good condition as when received by Lessee, excepting reasonable wear
and tear from permitted use, and Lessee shall have the right to remove all of its equipment and supplies from the Vehicle.
7. Lessee (or its payroll company in the case of [b] below) shall maintain, at its own cost and expense, at all times during the
term of this agreement, the following insurance:
a. Automobile Liability insurance, including coverage for loading and unloading equipment, with no less than $1,000,000
combined single limits and Auto Physical Damage insurance, including the perils of comprehensive and collision, with actual cash
value limits.
b. Worker’s Compensation/Employer’s Liability insurance. Worker’s Compensation coverage shall be adequate to comply
with all applicable statutory and regulatory requirements in the territory of use and Employer’s Liability coverage shall have minimum
limits of $1,000,000.
c. Commercial General Liability insurance, including broad form contractual liability, personal injury, advertising liability,
completed operations and products liability. Such insurance shall provide limits of not less than $1,000,000 per occurrence and
$2,000,000 aggregate.
d. Certificate of Insurance. Lessee or, when applicable, its payroll service company with respect to (b) above shall provide
Lessor with Certificate(s) of Insurance indicating:
• Lessor is added as an additional insured but only to the extent of Lessee’s indemnity obligations pursuant to this agreement
and as loss payee as Lessor’s interests may appear.
• Lessee’s coverage is primary, meaning the limits of Lessee’s coverage must be exhausted before any obligation arises under
Lessor’s insurance
•
Should any of the above described policies be cancelled before the expiration date thereof, notice will be delivered in
accordance with the policy provisions.
8. Neither Lessor nor Lessee shall be construed to be the agent or subagent of the other.
9. If the Vehicle is photographed, all rights of every kind in and to all photography and sound recordings made hereunder, if
any, shall be solely owned in perpetuity by Lessee and its Successors, and neither Lessor nor any tenant or other party now or
hereafter having an interest in the Vehicle shall have any right of action, including without limitation any right or injunctive relief
against Lessee, its Successors and/or any other party arising out of any use or non-use of said photography and/or sound recordings.
Neither Lessee, nor its Successors shall be obligated to make any actual use of any photography, recordings, depictions or other
references to the Vehicle hereunder in any motion picture, television production or otherwise. If Lessee photographs the Vehicle,
Lessor hereby irrevocably grants to Lessee and its Successors the right to use any logos, emblems, trademarks, tradenames, service
marks and other designs or identifying features contained on the Vehicle which may be under Lessor's control, the right to refer to the
Vehicle or any part thereof by any fictitious name, the right to attribute any fictitious events as occurring in and/or around the Vehicle;
the right, in perpetuity, throughout the world, to duplicate and re-create all or a portion of the Vehicle and to use the same in any
media and/or manner known or unknown, including without limitation in connection with any motion picture, television production,
theme park, motion picture studio tour, and/or merchandise in connection with any of the foregoing and/or in connection with any
publicity, promotion and/or advertising of same.
10. Lessor hereby waives, on behalf of himself and his insurance carrier, all rights of subrogation with respect to any claim
or claims which may arise under any and all policies of insurance now or during the term hereof in effect insuring any property of
Lessor situated in or upon the Vehicle.
11. While the Vehicle is in the sole care, custody and control of Lessee, Lessee shall indemnify and hold Lessor harmless
from and against any and all claims, demands, liabilities, damages, losses and/or expenses (including, without limitation, reasonable
outside attorney's fees and costs) caused directly and solely by (i) any material breach by Lessee of any of Lessee's representations,
warranties or agreements set forth herein and/or (ii) any gross negligence or willful misconduct on Lessee's part.
12. The parties agree that any and all disputes or controversies of any nature between them arising in connection with the
Picture and/or this agreement shall be determined by binding arbitration in accordance with the rules of JAMS (or, with the agreement
of the parties, ADR Services) before a single neutral arbitrator ("Arbitrator") mutually agreed upon by the parties. If the parties are
unable to agree on an Arbitrator, the Arbitrator shall be appointed by the arbitration service. The Arbitrator's decision shall be final
and binding as to all matters of substance and procedure, and may be enforced by a petition to the Superior Court, which may be made
ex parte, for confirmation and enforcement of the award.
13. No change or modification to this agreement shall be valid or binding upon any party unless contained in a writing
signed by all parties. This agreement shall be governed by the laws of the State of California.
DATED:
LESSOR: __________________________________
LESSEE: ____________________________________
By:
By:
Title:
Title:
NEW YORK RESERVATION FORM:
DATE: _____________________ REP:
NAME: _____________________________________________________________________
BILLING ADDRESS: __________________________________________________________
CITY/STATE/COUNTRY: ______________________________________________________
HOME PHONE: ____________________________ WORK: ___________________________
EMPLOYER: ________________________________________________________________
CO ADDRESS: ______________________________________________________________
LOCAL ADDRESS: ___________________________________________________________
LOCAL PHONE NUMBER: _____________________________________________________
EMAIL ADDRESS: ___________________________________________________________
DATE OF BIRTH: ______________________________________
DRIVER’S LICENSE NUMBER: __________________________________ EXP___________
INSURANCE COMPANY: ______________________________________________________
POLICY NUMBER: ___________________________________________________________
CREDIT CARD NUMBER: _______________________________________ EXP __________
BILLING ZIP CODE: _____________________CID ____________
ADDITIONAL DRIVER: _____________________________________DOB_______________
DRIVER’S LICENSE NUMBER: ______________________________________ EXP_______
Other, Please Specify:
VEHICLE REQUESTED: _______________________________________________________
PRICE QUOTED $_______________
LENGTH OF RESERVATION: ___________ DAYS __________ WEEKS _______ MONTH
PICK UP DATE AND TIME: ____________________________________________________
RETURN DATE AND TIME: ____________________________________________________
AIRPORT PICK UP INFORMATION:
JFK
LGA
EWR
AIRLINE: ___________________ FLIGHT NUMBER: __________ PICK UP TIME: ________
COMMENTS/INSTRUCTIONS: __________________________________________________
___________________________________________________________________________
RESERVATION BY: _______________________________________ RSV # _____________
CUSTOMER SIGNATURE: __________________________________DATE: _____________
PLEASE INCLUDE COPY OF DRIVER’S LICENSE, PROOF OF INSURANCE, AND
IMPRINT/COPY OF CREDIT CARD – SECURITY DEPOSIT WILL BE CHARGED AT THE
DAY OF THE RENTAL.
CANCELLATION POLICY – Cancellation of a reservation must be communicated to Carefree Lifestyle at least seven (7) days
prior to car rental or limousine rental date or customer forfeits his/her deposit and may be liable for the entire rental amount.
The customer acknowledges that Carefree Lifestyle is reserving this vehicle or limousine for the customer’s exclusive use and
will turn down all rental requests during the customer’s rental period. No refunds will be issued for early returns.
555 W 53rd ST. NY, NY 10017 (305) 534-3531 FAX (305) 534-3819
www.CAREFREELIFESTYLE.com